COORDINATOR, SECRETARIAL SUPPORT SERVICES - PERC

Code: 65423 State Competitive Range: W19 (FY 2027)

Salary: $60,876.32 - $88,742.92/year FY 2027 schedule (last updated 2026-07-27)

Official job specification

The text below is the official specification published by the New Jersey Civil Service Commission. The plain-language summary and analysis above are derived from it by NJ Civil Service Navigator. Source: the official specification page at NJ CSC.

Definition

Under the direction of the Chairman - PERC, or designee, has responsibility for the legal secretarial and other support services, provided to the Commission's professional staff; does other related duties.

Examples of work

• Coordinates the production, mailing and distribution of recommended decisions for each Commission meeting agenda to be voted upon and decided by the full Commission.
• Assigns and monitors the flow of work establishing priorities and ensuring that deadlines are met.
• Set up, maintains and modifies office procedures, work operations, and related systems, as required.
• Gives appropriate assignments, instruction and supervision to word processing operators; assigns and reassigns in accordance with classifications to assure completion of work to meet peak/load and/or emergency periods.
• Coordinates work flow for word processing system.
• Evaluates training needs of word processing staff, authors, and other secretarial staff; submits requests for training, and/or provides on-the-job training.
• Oversees work production of legal secretaries, including preparation of drafts, revisions, final decisions, reports and/or correspondence.
• Resolves conflicts arising when work of a number of staff attorneys are due at the same time.
• May be required to assist with interpretation of material to be transcribed.
• May be required to take dictation from steno or dictating equipment.
• May proofread briefs and other documents for accuracy of text and legal citations.
• Prepares correspondence and special reports, as requested.
• Performs other administrative duties as assigned by the Chairman or designee.
• Supervises work operations and/or functional programs, and has responsibility for employee evaluations and for effectively recommending the hiring, firing, promoting, demoting, and/or disciplining of employees.
• Reviews and makes recommendations regarding staffing, procedures, and work programs.
• Serves as legal secretary as required.
• Prepares monthly, annual, and other reports as required.
• Assists in the evaluation of new office equipment and technology.
• Supervises the maintenance of essential records and files.
• Will be required to learn to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units.

Experience

Five (5) years of experience performing legal secretarial work, two (2) of which shall have included coordinating all secretarial and support functions in preparation of a public body's meeting agenda and at least one (1) year coordinating assignments within a word processing center environment.

License

Appointees will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle, rather than employee mobility, is necessary to perform the essential duties of the position.

Knowledge, skills and abilities

• Knowledge of office management policies and procedures and the ability to implement same.
• Knowledge of word processing procedures.
• Knowledge of the capabilities, techniques and operation of various word processing equipment.
• Knowledge of problems encountered by a legal secretarial support unit and the ability to resolve or prevent same.
• Knowledge of legal terminology.
• Knowledge of English language and grammar.
• Ability to understand and apply the policies, procedures, rules and regulations of the Public Employment Relations Commission.
• Ability to determine office policy and set standards.
• Ability to organize and assign complex legal assignments and to coordinate with a word processing center.
• Ability to take dictation by hand and dictation equipment and transcribe same.
• Ability to function as liaison between professional staff, word processing, and secretarial support staff.
• Ability to compose correspondence of a legal technical nature.
• Ability to learn to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units.
• Ability to read, write, speak, understand, or communicate in English sufficiently to perform the duties of this position. American Sign Language or Braille may also be considered as acceptable forms of communication.
• Persons with mental or physical disabilities are eligible as long as they can perform the essential functions of the job after reasonable accommodation is made to their known limitations. If the accommodation cannot be made because it would cause the employer undue hardship, such persons may not be eligible.
• CODES: 19/W19 - DJ 8/29/93

Note

The examples of work for this title are for illustrative purposes only. A particular position using this title may not perform all duties listed in this job specification. Conversely, all duties performed on the job may not be listed.