PROGRAM ASSISTANT ADMINISTRATIVE SERVICES 10 MONTHS

Code: 80080 State Competitive Range: P16 (FY 2027)

Salary: $53,281.62 - $77,370.62/year FY 2027 schedule (last updated 2026-07-27)

Official job specification

The text below is the official specification published by the New Jersey Civil Service Commission. The plain-language summary and analysis above are derived from it by NJ Civil Service Navigator. Source: the official specification page at NJ CSC.

Definition

Under general supervision of a Professional Services Specialist 2 or other supervisory officer in the Administrative Services area at a state college, is responsible for performing basic professional functions using established policies, procedures, precedents, and guidelines; does related work as required.

Examples of work

Applies principles, federal and/or state laws and regulations in the course of official duties. Consults with the supervisor on a regular basis to discuss progress, identify problems, and effect resolutions. Establishes liaison and maintains cooperative working relation- ships with other staff or areas whose functions impact on assigned responsibilities. Assigns and monitors the work of part-time and/or student workers as required. Assists in the development of training programs for students, staff, and others. Provides guidance and instruction in the proper and safe use of equipment for which the area is responsible. Schedules use of, sets up and maintains equipment; performs experiments and demonstrations. Gathers and complies materials for publications and other requisite reports. Attends and participates in meetings and events related to assigned responsibilities. Secures and safeguards equipment and facilities for which the area is responsible. Prepares clear, technically sound, accurate, and informative reports containing findings, conclusions, and recommendations. Prepares correspondence in the course of official duties. Maintains essential records and files. May be required to learn to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units.

License

Appointees will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle, rather than employee mobility, is necessary to perform essential duties of the position.

Knowledge, skills and abilities

Knowledge of the principles and techniques essential to the performance of assigned responsibilities. Ability to acquire knowledge of college policies and procedures. Ability to comprehend, interpret, and apply established law, regulations, policies, procedures, precedents, and guidelines. Ability to provide guidance and instruction in the use of assigned equipment. Ability to establish and maintain cooperative working relationships with other offices or organizations whose functions impact on assigned responsibilities. Ability to gather and compile materials for publication. Ability to assign and monitor the work of other employees. Ability to represent the college at conferences, meetings, and seminars. Ability to prepare clear, technically sound, accurate, and informative reports containing findings, conclusions, and recommendations. Ability to prepare correspondence. Ability to maintain essential records and files. Ability to learn to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units. Ability to read, write, speak, understand, or communicate in English sufficiently to perform the duties of this position. American Sign Language or Braille may also be considered as acceptable forms of communication. Persons with mental or physical disabilities are eligible as long as they can perform the essential functions of the job after reasonable accommodation is made to their known limitations. If the accommodation cannot be made because it would cause the employer undue hardship, such persons may not be eligible. CODES: P16- (NE/12) JMR 06/26/93 P13- (NE/10)

Note

Applicants must meet one of the following or a combination of both experience and education. Thirty (30) semester hour credits are equal to one (1) year of relevant experience. Four (4) years of professional position-related experience. OR Possession of a bachelor's degree from an accredited college or university. OR Possession of an associate's degree; and two (2) years of professional position-related experience. "Professional experience" refers to work that is analytical, evaluative, and interpretive; requires a range of basic knowledge of the profession's concepts and practices; and is performed with the authority to act and make accurate and informed decisions.