MAINTENANCE MATERIALS ASSISTANT
Maintenance Materials Assistant is a competitive state title, the kind you test for: the exam result, not a hiring manager's pick, decides where you land in line.
What it takes is 2 years of relevant experience. Pay on the FY2026 schedule runs $47,157 to $68,252.
How to apply
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Exam
This is an application to sit an exam and be placed on an eligible list for this title, not an application for a specific job. A $35 application fee applies to Non-Public-Safety announcements issued on or after 2026-02-01. There may be no current vacancy behind it, and the list it produces may not be certified for months or years.
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Exam
Open to permanent employees in the competitive division who hold a qualifying lower title in the same unit. A $35 application fee applies to Non-Public-Safety announcements issued on or after 2026-02-01. Like the open competitive exam, this places you on a list; it is not itself a job offer.
Official job specification
The text below is the official specification published by the New Jersey Civil Service Commission. The plain-language summary and analysis above are derived from it by NJ Civil Service Navigator.
Definition
Under the general supervision of the Engineer-in-charge, Maintenance, or other supervisor in the Department of Higher Education, initiates requisitions for the purchase of all maintenance supplies, materials and equipment; compiles cost charges; schedules college vehicles; maintains attendance records of maintenance employees; does other related duties.
Examples of work
- Prepares department requisitions for maintenance materials, supplies, and equipment; consults with Buyer for information required to prepare requisitions.
- Prepares materials specifications; consults with supervisor regarding technical information.
- Contacts vendors to expedite delivery; monitors stockroom deliveries; checks deliveries against requisition.
- Identifies minimum stock levels.
- Maintains records of accounts payable, blanket orders, petty cash and expenditures.
- Issues work orders to tradesman.
- Compiles billings from work order; charges costs against appropriate accounts; compiles data from completed job orders to assess accurate time and materials charges.
- Maintains records of hours worked by tradesmen.
- Schedules and maintains records of vehicle usage and maintenance.
- Provides assignments and instructions to staff and supervises the performance of their work.
- Maintains records and files.
- Will be required to learn to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units.
Experience
Two (2) years of experience in the requisition of supplies, material and equipment, including maintenance of stock records and contact with vendors.
License
Appointees will be required to possess a driver's license valid in NJ only if the operation of a vehicle, rather than employee mobility, is necessary to perform essential duties of the position.
Knowledge, skills and abilities
- Knowledge of stock record keeping methods.
- Knowledge of transportation, shipping and packing methods.
- Knowledge of the methods used to monitor and check deliveries and store equipment materials and supplies.
- Ability to prepare materials specifications and requisitions.
- Ability to obtain, store, record, safeguard, distribute needed equipment, materials, and supplies.
- Ability to schedule vehicle usage and maintenance.
- Ability to maintain accounts payable records.
- Ability to maintain personnel and related work activity records.
- Ability to provide assignments and instructions to staff and supervise their work performance.
- Ability to prepare reports and maintains files.
- Ability to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units.
- Ability to read, write, speak, understand, and communicate in English sufficiently to perform duties of this position. American Sign Language or Braille may also be considered as acceptable forms of communication.
- Persons with mental or physical disabilities are eligible as long as they can perform essential functions of the job after reasonable accommodation is made to their known limitations. If the accommodation cannot be made because it would cause the employer undue hardship, such persons may not be eligible.
- CODES: 15/A14 - MCK 4/25/01
Note
The examples of work for this title are for illustrative purposes only. A particular position using this title may not perform all duties listed in this job specification. Conversely, all duties performed on the job may not be listed.