SUPERVISOR , OFFICE OF MANAGEMENT AND BUDGET

Definition

Under the general direction of a higher level manager in the Department of Treasury, manages a fiscal, budgetary, or administrative program or unit which has a single objective and determines goals and objectives of the unit; plans and develops the policies and procedures necessary to accomplish these goals, and manages the work processes of the program and staff; does related work as required.

Examples of work

• Reviews agency's program plans, budgets, appropriations, operating reports, and other available information to identify programs or program components in which substantive problems or issues exist which require investigation and/or analysis; assists in defining the issue or developing plans for conduct of the analysis.
• Reviews reports and statistical information containing findings, conclusions, and recommendations
• Manages the development, implementation, and integration of new programs.
• Writes notices, memoranda, or news releases about policy changes, major events, or other information.
• Manages the establishment and maintenance of extensive accounting and related records and files.
• Directs the preparation of reports and statistical information containing findings, conclusions, and recommendations.
• Coordinates the education, training, and development plan for assigned personnel.
• Develops procedural and training manuals for the program.
• Examines documents for adherence to applicable laws and regulations.
• Interprets applicable laws, policies, rules, and regulations for subordinates.
• Provides advice and consultation concerning policy issues associated with program compliance and organizational goals and objectives
• Consults with outside agencies or individuals about information necessary for job assignments.
• Provides advice and consultation concerning planning issues directly concerning policy, and organizational goals and objectives.
• Manages the work operations and/or functional programs and has responsibility for effectively recommending the hiring, firing, promoting, demoting and/or disciplining of employees.
• Will be required to learn to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units.

Education

Graduation from an accredited college or university with a Bachelor's degree in Management Science, Economics, Accounting, Public or Business Administration, Political Science, Finance, Mathematics, Public Policy, Government Administration, Actuarial Science, Statistics, or Budgeting.

Experience

Six (6) years of experience in a fiscal, budget, or administrative unit in a public or private agency having responsibility for the determination of program goals and objectives, the planning and development of policies and procedures, and the organization of the work processes of the program and staff, three (3) years of which shall have been in a supervisory capacity.

License

Appointee will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle, rather than employee mobility, is necessary to perform the essential duties of the position.

Knowledge, skills and abilities

• Knowledge of principles, methods, and techniques of supervision and management.
• Knowledge of management science concepts and practices including Management by Objectives, Program Planning and Budgeting Systems, Operations Research, and Systems Analysis
• Knowledge of principles, methods, and procedures used to evaluate program activities
• Knowledge of budgeting and planning practices and procedures, program analysis, organization principles, and administrative practices.
• Knowledge of organizational lines of communication (formal and informal).
• Knowledge of administrative principles and practices.
• Knowledge of procedures for reconciling accounts.
• Knowledge of program evaluation techniques.
• Knowledge of the principles and techniques of resource allocation.
• Knowledge of federal programs including regulations and the impact of these programs and regulations on the funding of state programs.
• Knowledge of administrative planning and scheduling techniques such as network analysis, PERT, or Gantt charts.
• Knowledge of the principles and techniques of program monitoring.
• Knowledge of Generally Accepted Accounting Principles and Procedures (GAAP) and Generally Accepted Auditing Standards and Procedures (GAAS).
• Ability to analyze, interpret, and apply laws and regulations to specific situations.
• Ability to prepare and present clear, comprehensive, and accurate reports on office programs and related issues containing findings, conclusions, and recommendations based on data assembled.
• Ability to prepare extensive correspondence in the course of official duties.
• Ability to prepare budgets and supervise expenditures.
• Ability to supervise assigned staff and plan, organize, and implement projects within the unit.
• Ability to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units.
• Ability to read, write, speak, understand, or communicate in English sufficiently to perform the duties of this position. American Sign Language or Braille may also be considered as acceptable forms of communication.
• Persons with mental or physical disabilities are eligible as long as they can perform the essential functions of the job after reasonable accommodation is made to their known limitations. If the accommodation cannot be made because it would cause the employer undue hardship, such persons may not be eligible.

Note

The examples of work for this title are for illustrative purposes only. A particular position using this title may not perform all duties listed in this job specification. Conversely, all duties performed on the job may not be listed.

A Master's degree in one of the above areas from an accredited college or university will satisfy the education requirement irrespective of the area of concentration at the Bachelor's level.

A Master's degree in any of the above areas may be substituted for one (1) year of the nonsupervisory work experience.

Possession of a doctorate degree in an area of study listed above may be substituted for two (2) years of the nonsupervisory work experience.