N.J.A.C. 4A:1-4.1 Delegation to appointing authorities
N.J.A.C. 4A:1-4.1, Delegation to appointing authorities. The Chairperson may delegate to an appointing authority one or more of the following functions: 1. Classifying and reclassifying positions; 2. Announcing ex Full text with 2 recorded amendments.
Current through New Jersey Register, Vol. 58 No. 14, July 20, 2026. Reviewed as of July 26, 2026.
This is an annotated mirror, not the official publication. Verify against the Civil Service Commission before relying on it.
In plain language
Your employer may be the one classifying your position, announcing and administering your examination, or certifying the list you are on, because the Chairperson can hand those functions to an appointing authority along with promotions on waiver of competitive examination and other technical personnel work. Three things cannot be handed over: constructing an examination, deciding appeals of the agency, the Chairperson or the Commission, and any function 4A:1-3.3 assigns to the Commission. A delegation must be in writing and signed by the Chairperson, name the appointing authority representative accountable for it and the Commission representative supervising it, state how long it runs and how it will be implemented, and provide notice giving a name, address and telephone number on each side to contact in case of complaints. Staff carrying out delegated functions answer to the Chairperson as well as to their own employer. In local service the affected appointing authority must approve a delegation that carries substantial and identifiable costs. The Chairperson may cancel, modify or limit any delegation at any time, and audits them.
Written by the NJ Civil Service Navigator editorial team from the text of N.J.A.C. 4A:1-4.1. It is a description of the rule, not the rule itself, and not legal advice.
(a) The Chairperson may delegate to an appointing authority one or more of the following functions: #
1. Classifying and reclassifying positions; #
2. Announcing examinations and collecting applications; #
3. Administering examinations prepared by Civil Service Commission staff; #
4. Implementing promotions upon waiver of competitive examination; #
5. Certifying lists of eligibles; and #
6. Other technical personnel functions. #
(b) A delegation shall be in writing, designating the appointing authority representative who will be accountable for the delegation, and signed by the Chairperson. Appointing authority employees in carrying out delegated functions are also responsible to the Chairperson in performing such functions. The delegation memorandum shall contain: #
1. The functions to be delegated; #
2. The specific manner in which the delegation will be implemented; #
3. The Civil Service Commission representative who will have primary responsibility for supervision of the delegation; #
4. The duration of the delegation; and #
5. Provisions for appropriate notice advising of the delegation and stating the name, address, and telephone number of the representative of the appointing authority and Civil Service Commission employee to be contacted in case of complaints. #
(c) Commission staff may be assigned to assist in performing the delegated functions. #
(d) The Chairperson may cancel, modify, or limit the delegation order at any time. #
(e) The following functions may not be delegated: #
1. The construction of an examination; #
2. Appeal decisions of this agency, the Chairperson, or the Civil Service Commission; and #
3. A function of the Commission set forth in N.J.A.C. 4A:1-3.3. #
(f) In local service the delegation must be approved by the affected appointing authority when the delegation requires substantial and identifiable costs. Costs are considered substantial when they result in a significant increase in agency expenses for staff, materials, and facilities after offset by savings effected by the delegation. #
(g) The Chairperson or designee will conduct appropriate audits of delegated functions. #
Amendment history
Rule numbers, effective dates and New Jersey Register citations as published. 2 recorded changes.
- AmendedR.2015 d.18547 N.J.R. 1369(a); 47 N.J.R. 2963(c)
- AmendedR.1989 d.56921 N.J.R. 1766(a); 21 N.J.R. 3448(b)