ADMINISTRATIVE SECRETARY
Exam openExam status, as of November 4, 2026. Our captured announcement shows an open competitive examination for Jersey City (symbol M1302H) accepting applications until November 23, 2026. Confirm current status with CSC. Filing details and the Commission's application link · Exam schedule
Eligible lists, as of November 4, 2026. 2 eligible lists are in force. The newest, for East Orange, Public Sa, was promulgated August 13, 2026 and expires August 12, 2028, 3 names as issued. See the lists
Provisional hiring can precede the examination. See the provisional route
Rules that apply to this title
A guide to the rules, not legal advice.
To land Administrative Secretary in New Jersey you go through the competitive route: you sit an announced exam and the score puts you on the eligible list agencies hire from.
The one gate is 5 years of relevant experience.
How to apply
This title is filled by competitive examination.
See every real route in, and where to apply. We don't track live vacancies.
See where to apply for this title →Examination announcements for this title
An open competitive announcement for this title is accepting applications, per the Civil Service Commission's list read on November 3, 2026. An announcement is an examination, not a vacancy; the announcement itself lists the fee, the requirements and how to file.
| Title | Symbol | State or local | Closes | Status | Source |
|---|---|---|---|---|---|
| Administrative SecretaryAll Departments | M1302H | LocalJersey CityResidents of Jersey City | November 23, 2026 | Open How to apply | Announcement |
Previously announced, and no longer listed by the Commission
The Commission removes an announcement once it has closed and republishes nothing, so these 2 examinations are no longer on any of its own lists. We keep what we have read, here covering 2026. None of them can be filed for now; a title announced once is often announced again, so this is the record of whether that has happened.
| Title | Symbol | State or local, and unit | Closed |
|---|---|---|---|
| Administrative SecretaryOpen competitive | M1150H | LocalSomers Point | October 21, 2026 |
| Administrative SecretaryOpen competitive | M1191H | LocalMarlboro | October 21, 2026 |
Every row is CSC's own; see the full announcement calendar.
This title at the Civil Service Commission
The Civil Service Commission's minutes record 10 matters naming it since January 16, 2019: examination eligibility (7), certification or appointment (2), request for reconsideration (1).
- In the Matter of Julie Pietropinto, Administrative Secretary (PC4203C), Morris County CSC Docket No. 2023-1 · July 20, 2022 · Request for reconsideration · Granted
- In the Matter of Maria Longobardi Administrative Secretary (PC4773C), Essex County CSC Docket No. 2022-1691 · May 18, 2022 · Examination eligibility · Granted
- In the Matter of Julie Pietropinto, Administrative Secretary (PC4203C), Morris County CSC Docket No. 2022-626 · May 18, 2022 · Examination eligibility · Denied
- In the Matter of Patricia Romano, Administrative Secretary (PM0504C), Jefferson CSC Docket No. 2022-82 · September 1, 2021 · Examination eligibility · Granted
- In the Matter of Therese Battaglio, Administrative Secretary (PC2221B), Ocean County CSC Docket No. 2021-1228 · April 7, 2021 · Examination eligibility · Granted
- In the Matter of Brandy R. Chavez, Administrative Secretary (PM0012B), Morristown CSC Docket No. 2021-663 · April 7, 2021 · Examination eligibility · Granted
Eligible lists for this title
An eligible list ranks the people who passed an examination, and appointments are made from it until it expires. 2 lists for this title are on record, 2 still in force.
| State or local | Kind and symbol | Promulgated | Expires | On the list |
|---|---|---|---|---|
| LocalEast Orange, Public Sa | PromotionalPM2863H | August 13, 2026 | August 12, 2028 | 3 |
| LocalPlainfield, Public Wor | PromotionalPM2864H | August 6, 2026 | August 5, 2028 | 1 |
Read from the Civil Service Commission's eligible list site, which we have read since October 24, 2026. The Commission posts each list for three months after it is issued and we keep it after that. The count is the list as issued, before appointments, removals or appeals change it. This site shows list-level facts only.
Where this title leads
Examinations in the Commission record
Examination symbols named in Civil Service Commission matters about ADMINISTRATIVE SECRETARY, with how many matters named each and when they were decided. A symbol identifies one examination announcement.
Who employs this title
Administrative Secretary is used at one independent authority, New Jersey Turnpike Authority.
Independent authorities
| Employer | Employees |
|---|---|
| New Jersey Turnpike Authority | 10 |
Where this title is used
Administrative Secretary is a local service title. It is filled by the counties, municipalities, authorities and other employers that have adopted civil service under Title 11A, not by State departments. Those employers set pay by ordinance or contract rather than from a State salary schedule, which is why most local titles carry no salary range here.
Check whether an employer is a civil service jurisdiction · How local civil service works
State payroll and independent authority payroll are separate systems and are never merged. See data sources.
Official job specification
The text below is the official specification published by the New Jersey Civil Service Commission. The plain-language summary and analysis above are derived from it by NJ Civil Service Navigator. Source: the official specification page at NJ CSC.
Definition
Assists an administrative official of a department or autonomous government agency at a level no lower than department head, by performing varied, complex administrative secretarial, advanced clerical and program support functions of a general or specialized nature; relieves the administrative official of technical, as well as general administrative details; may supervise clerical operations and staff; does other related duties as required.
<b>SPECIAL NOTE:</b>
Positions in this class perform highly specialized and responsible secretarial and administrative clerical work requiring experience and familiarity with departmental functions and procedures. Employees frequently exercise independent judgment and make decisions in accordance with delegated responsibilities. Work is performed independently, requiring minimal review upon completion. Positions in this title may be required to take the lead over or supervise other clerical personnel.
Examples of work
- Performs varied, complex secretarial and administrative clerical work, involving some elements of troubleshooting.
- May supervise the secretarial, clerical and related operations of a department or autonomous government agency.
- Maintains calendar and schedule of appointments for an administrative official.
- Schedules and maintains travel arrangements for an administrative official, as authorized.
- Prepares administrative correspondence, memoranda, and statements on behalf of an administrative official, as authorized.
- Where authorized, reviews, prioritizes and responds to voicemail and various correspondence on behalf of an administrative official.
- Prepares meeting agendas, attends meetings and records minutes.
- Greets and directs visitors.
- Screens and routes incoming calls.
- May order and distribute office supplies and equipment.
- Assists an administrative official in the formulation of policies and procedures for the office and other clerical operations of a department or autonomous government agency.
- May draft proposed ordinances and/or resolutions on behalf of an administrative official.
- Collects and analyzes data required in the formulation of administrative decisions.
- May directly supervise designated phases of the clerical and related work involved in maintaining financial and/or personnel records, preparing payrolls, making purchases, compiling statistical and other data, checking and approving invoices/vouchers, and collecting/depositing money.
- Conducts special projects as requested.
- Makes decisions requiring knowledge of the organization.
- Maintains essential records and files.
- Will be required to learn to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units.
Experience
Five (5) years of experience in the capacity of a secretary to an executive or administrative official in a public or private organization
License
Appointees will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle, rather than employee mobility, is necessary to perform essential duties of the position.
Knowledge, skills and abilities
Knowledge of office methods, practices, and equipment. Knowledge of how to perform complex typing tasks. Knowledge of the methods used to effectively maintain a calendar and schedule of appointments for an executive or administrative official. Knowledge of the methods used to effectively prepare administrative correspondence, memoranda, and statements on behalf of an executive or administrative official. Knowledge of the internal organization and established policies/procedures/regulations relative to the work of the department or autonomous government agency after a period of training. Knowledge of problems involved in the formulation of policies/procedures for the office and other clerical and related operations. Knowledge of methods used in preparing and supervising the preparation of statistical and other reports containing findings, conclusions, and recommendations. Ability to comprehend and adhere to established secretarial, office administrative clerical and related routines, rules, and regulations of complexity in a relatively large organization. Ability to maintain calendar and schedule of appointments for an administrative official. Ability to schedule and maintain travel arrangements for an administrative official. Ability to prepare administrative correspondence, memoranda, and statements on behalf of an administrative official. Ability to prepare meeting agendas. Ability to organize assigned work and develop effective work methods. Ability to provide assignments and instructions to individuals and groups. Ability to prepare and supervise the preparation of reports containing findings, conclusions, and recommendations. Ability to conduct and supervise the establishment and maintenance of records and files. Ability to learn to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units. Ability to read, write, speak, understand, or communicate in English sufficiently to perform the duties of this position. American Sign Language or Braille may also be considered as acceptable forms of communication. Persons with mental or physical disabilities are eligible as long as they can perform the essential functions of the job with or without reasonable accommodation. If the accommodation cannot be made because it would cause the employer undue hardship, such persons may not be eligible. This job specification is applicable to the following title code(s) which are different work week or work month and/or variants of the job class title: Job Spec Code State, Local or Common Class of Service Work Week State Class Code Local Class Code Salary Range
Note
The examples of work for this title are for illustrative purposes only. A particular position using this title may not perform all duties listed in this job specification. Conversely, all duties performed on the job may not be listed. NOTE: Appointments may be made to positions requiring bilingual skills . - Bilingual in Spanish and English SPECIAL SKILL Applicants must be able to read, write, speak, understand, or communicate in English and Spanish sufficiently to perform the duties of this position. Successful completion of a 2-year program in secretarial science at an accredited college or university may be substituted for two (2) years of the above experience. LC N/A14-Bilingual In Spanish And EnglishLC N/A14- This job specification is for government use only. Salary range is only applicable to state government. Local salaries are established by individual local jurisdictions. 7/28/2016