ASSISTANT ASSIGNMENT CLERK
Assistant Assignment Clerk is a local-government title in New Jersey's competitive civil service, which means the way in is an open exam rather than a direct appointment.
The main requirement is 2 years of relevant experience.
How to apply
This title is filled by competitive examination.
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How to apply for this title →Official job specification
The text below is the official specification published by the New Jersey Civil Service Commission. The plain-language summary and analysis above are derived from it by NJ Civil Service Navigator. Source: the official specification page at NJ CSC.
Definition
Under direction, assists the Assignment Clerk in performing the work involved in the scheduling and maintenance of trial calendars; does other related work.
Examples of work
- Assists in the scheduling and maintenance of trial calendars.
- Assists in the preparation of correspondence for trial calendars.
- Assists in the preparation of suitable reports on the status and disposition of cases.
- Assists in setting pleading, trial, and sentencing dates.
- Assists in the preparation of the necessary documents required to produce for the court those prisoners incarcerated in various custodial institutions.
- May assist in assigning counsel for indigent cases and in processing applications for counsel fees.
- Assists in the maintenance of permanent criminal records and in reviewing criminal judgments and minutes for accuracy.
- Assists in the reviewing of jail lists to ensure that all necessary steps have been taken to assure prompt disposition of cases of incarcerated defendants awaiting trial.
- Gives suitable assignments and instructions to assigned employees.
- Will be required to learn to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units.
Experience
Two (2) years of clerical experience in the preparation, recording, or filing of legal documents.
License
Appointees will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle, rather than employee mobility, is necessary to perform the essential duties of the position.
Knowledge, skills and abilities
- Knowledge of court practices, procedures, and legal documents.
- Ability to read and comprehend established routines, rules, and regulations of complexity.
- Ability to organize assigned work and develop effective work methods.
- Ability to work harmoniously with associates and the public and to maintain suitable records.
- Ability to maintain essential records and files.
- Ability to learn to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units.
- Ability to read, write, speak, understand, or communicate in English sufficiently to perform the duties of this position. American Sign Language or Braille may also be considered as acceptable forms of communication.
- Persons with mental or physical disabilities are eligible as long as they can perform the essential functions of the job after reasonable accommodation is made to their known limitations. If the accommodation cannot be made because it would cause the employer undue hardship, such persons may not be eligible.
Note
The examples of work for this title are for illustrative purposes only. A particular position using this title may not perform all duties listed in this job specification. Conversely, all duties performed on the job may not be listed.