ASSISTANT MUNICIPAL MANAGER

Code: 00624 Local Competitive

Official job specification

The text below is the official specification published by the New Jersey Civil Service Commission. The plain-language summary and analysis above are derived from it by NJ Civil Service Navigator. Source: the official specification page at NJ CSC.

Definition

Assists the Municipal Manager in the administration of municipal affairs and in integrating and coordinating activities of the various departments; does related work as required.

Examples of work

Prepares and reviews the budget in conjunction with the municipal manager. Installs methods and systems for all departments in conjunction with the municipal manager. When the municipal manager is absent, exercises functions, powers, and duties as may be assigned by the municipal manager. Advises the local governing body on matters of policy in conjunction with the municipal manager. Edits and compiles public information releases in conjunction with the municipal manager.. Advises the governing body on all problems of personnel and administration organization in conjunction with the municipal manager. Prepares necessary reports. Supervises the establishment and maintenance of essential records and files. Will be required to learn to utilize various types of electronic and/or manual recording and computerized information systems used by the agency, office, or related units.

License

Appointees will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle, rather than employee mobility, is necessary to perform the essential duties of the position.

Knowledge, skills and abilities

Knowledge of the administration of municipal affairs, the integration and coordination of department activities, and all phases of municipal management. Ability to work effectively and harmoniously with members of the governing body and other municipal officials. Ability to make plans for the utilization of available funds, personnel, equipment, materials, and supplies for a diversified work force. Ability to provide heads of departments and others with advice and assistance when difficult problems arise. Ability to see that operational procedures and desired municipal objectives are achieved. Ability to prepare and supervise the preparation of budget and related correspondence and to supervise their execution. Ability to supervise municipal management operations including financial and personnel records and paper work, the purchase, receipt, storing, and issuing of equipment, materials, and supplies, and the collection, analysis, and interpretation of data as to collections, expenditures, budgets, stores, and other operational procedures. Ability to supervise the budgeting of funds to departments within the municipality and the maintenance of records showing the expenditure of funds by the departments. Ability to see that proper relations are established and maintained among the personnel of the various departments and with the general public. Ability to prepare and supervise the preparation of reports containing findings, conclusions, and recommendations. Ability to supervise the establishment and maintenance of essential records and files. Ability to learn to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units. Ability to read, write, speak, understand, or communicate in English sufficiently to perform the duties of this position. American Sign Language or Braille may also be considered as acceptable forms of communication. Persons with mental or physical disabilities are eligible as long as they can perform the essential functions of the job after reasonable accommodation is made to their known limitations. If the accommodation cannot be made because it would cause the employer undue hardship, such persons may not be eligible.

Note

The definition and examples of work for this title are for illustrative purposes only. A particular position using this title may not perform all duties listed in this job specification. Conversely, all duties performed on the job may not be listed. Applicants must meet one of the following or a combination of both experience and education. Thirty (30) semester hour credits are equal to one (1) year of relevant experience. Eight (8) years of professional management experience in setting policy programs, organizational goals, and objectives. OR Possession of a bachelor's degree from an accredited college or university; and four (4) years of the above-mentioned professional management experience. OR Possession of a Master's degree from an accredited college or university in Human Services Administration or Business Administration; and three (3) years of the above-mentioned professional management experience. "Professional experience" refers to work that is creative, analytical, evaluative, and interpretive; requires a range and depth of specialized knowledge of the profession's principles, concepts, theories, and practices; and is performed with the authority to act according to one's own judgment and make accurate and informed decisions.