COORDINATOR OF MAINTENANCE SERVICES

Code: 01363@ Local Competitive

Official job specification

The text below is the official specification published by the New Jersey Civil Service Commission. The plain-language summary and analysis above are derived from it by NJ Civil Service Navigator. Source: the official specification page at NJ CSC.

Definition

Under direction, plans and coordinates the activities involved in providing maintenance and repair services to public buildings, property and equipment; does other related duties as required.

Examples of work

• Plans and coordinates the maintenance and repair activities for public buildings, property and equipment.
• Conducts on-site inspections for needed repairs, gathers necessary information based on observation in order to plan needed repairs, and prepares written reports of such inspections, including location, nature, and extent of deficiencies and major items of material required to correct them.
• Prepares plans and schedules maintenance and repair activities, submits cost estimates and job order specifications as needed.
• Supervises the work performed on site by contractor or public employees, inspects general quality of work and compliance with contractual agreement and adherence to specification.
• Develops effective work methods and maintains close contact with maintenance and repair functions.
• Coordinates activities with other agencies and units in order to provide for the most efficient and secure manner to implement the necessary recommendations as needed.
• Reviews various manuals and books on maintenance equipment or materials in order to improve existing facilities and gives necessary recommendations as needed.
• Recommends improvements, alterations, repair and maintenance plans and activities either from site inspections or job requests.
• Prepares official correspondence and reports containing findings, recommendations and conclusions in a clear and concise manner.
• Will be required to learn to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units.

Experience

Four (4) years of experience in work involving the construction, repair and maintenance of buildings, one (1) of which shall have been in a supervisory capacity.

Knowledge, skills and abilities

• Knowledge of problems, procedures, and methods used in planning inspecting, analyzing, and determining the repair and maintenance work to be done and materials needed.
• Knowledge of the problems involved in establishing, maintaining, and developing effective work procedures.
• Knowledge of the proper use of building equipment, materials, repair techniques, supplies and of keeping needed records.
• Knowledge of methods used in obtaining, storing, safeguarding, distributing, and using equipment, material, and supplies.
• Ability to develop methods and procedures to handle identified obstacles to program functioning.
• Ability to receive and relay messages.
• Ability to use correct grammar, punctuation and spelling.
• Ability to use reference books and manuals in research of materials, equipment and repair procedures.
• Ability to coordinate the activities of others for accomplishment of goal.
• Ability to estimate time and material needs for specific work projects.
• Ability to prepare reports.
• Ability to utilize various types of electronic and manual recording and information systems used by the agency, office, or related units.
• Ability to read, writes, speak, understand, and communicate in English sufficiently to perform duties of this position. American Sign Language or Braille may also be considered as acceptable forms of communication.
• Persons with mental or physical disabilities are eligible as long as they can perform essential functions of the job with or without reasonable accommodation. If the accommodation cannot be made because it would cause the employer undue hardship, such persons may not be eligible.

Note

The examples of work for this title are for illustrative purposes only. A particular position using this title may not perform all duties listed in this job specification. Conversely, all duties performed on the job may not be listed.

In accordance with N.J.S.A.18A:17-49, applicants to be employed by school districts must possess a certification as a Certified Educational Facilities Manager, issued by the New Jersey Educational Facility Management Program at Rutgers, the State University.

Appointees will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle, rather than employee mobility, is necessary to perform essential duties of the position.