DEPUTY CLERK, BOARD OF COUNTY COMMISSIONERS

Code: 01492 Local Competitive

Official job specification

The text below is the official specification published by the New Jersey Civil Service Commission. The plain-language summary and analysis above are derived from it by NJ Civil Service Navigator. Source: the official specification page at NJ CSC.

Definition

Under direction of the Clerk to the Board of County Commissioners, leads the development and maintenance of clerical procedures and services of the Board of County Commissioners; ensures that rules, regulations, policies, and procedures of the Board are observed; supervises staff and work activities; performs other related duties as required.

Examples of work

• Serves as liaison with the County Commissioners, Clerk to the Board, department employees, and other county departments/agencies.
• Organizes assigned clerical and supervisory work and develops effective work methods.
• Reviews, checks, and certifies reports, applications, forms, and other highly technical documents.
• Processes special requests for information in alignment with established department policies.
• Composes correspondence in accordance with established procedures.
• Signs correspondence as required.
• Interviews and transacts routine business with persons who call at the office, and makes appointments.
• Prepares and finalizes meeting agendas.
• Where required on a sporadic basis, performs routine and uncomplicated keyboarding/ typing tasks on a computer console, typewriter or other key entry device used by the agency.
• Maintains administrative records and files.
• May assist in the planning and revision of clerical procedures and office routines.
• Ensures that suitable systems are put into action.
• Compiles, tabulates, and interprets data and statistics.
• Supervises the work operations and/or functional programs and has responsibility for effectively recommending the hiring, firing, promoting, demoting and/or disciplining of employees.
• Will be required to learn how to utilize various types of electronic and manual recording and information systems used by the agency, office, or related units.

Experience

Five (5) years of experience in work involving the processing of administrative or technical clerical work which involves independent interpretation of rules, regulations, policies, and procedures; one (1) year of which shall have been in a supervisory capacity.

License

Appointees will be required to possess a driver's license valid in New Jersey, only if the operation of a vehicle, rather than employee mobility, is necessary to perform essential duties of the position.

Knowledge, skills and abilities

• Knowledge of office methods, practices, routines, machines, and equipment.
• Knowledge of the internal organization and established policies, procedures, and regulations of the department after a period of training.
• Knowledge of problems encountered in organizing assigned clerical and supervisory work, and in developing effective work methods.
• Knowledge of standard office routines, procedures, and methods.
• Ability to organize assigned clerical and supervisory work, and to develop effective work methods.
• Ability to assign and instruct both groups and individuals.
• Ability to perform detailed technical clerical work of varied nature.
• Ability to work cooperatively with associates, subordinates, superior officers, and those interested in or concerned with the work of the Board.
• Ability to compose clear, concise, and appropriate business letters in accord with established Board policies.
• Ability to prepare and supervise the preparation of clear, sound, accurate, and informative reports.
• Ability to supervise the maintenance of essential records and files.
• Ability to supervise work operations and/or functional programs and effectively recommend the hiring, firing, promoting, demoting, and/or disciplining of employees.
• Ability to learn how to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units.
• Ability to read, write, speak, understand, and communicate in English sufficiently to perform duties of this position. American Sign Language or Braille may also be considered as acceptable forms of communication.
• Persons with mental or physical disabilities are eligible if they can perform essential functions of the job with or without reasonable accommodation. If the accommodation cannot be made because it would cause the employer undue hardship, such persons may not be eligible.

Note

The examples of work for this title are for illustrative purposes only. A particular position using this title may not perform all duties listed in this job specification. Conversely, all duties performed on the job may not be listed.