SUPERVISOR OF ADMINISTRATIVE SERVICES, ENVIROMENTAL QUALITY
Career Family: SUPERVISOR
To land Supervisor of Administrative Services, Enviromental Quality in New Jersey you go through the competitive route: you sit an announced exam and the score puts you on the eligible list agencies hire from.
A master's degree is the listed credential, and extra years on the job can be traded for it. The FY 2027 range lands between $95,955 and $141,386.
How to apply
This title is filled by competitive examination.
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See where to apply for this title →Official job specification
The text below is the official specification published by the New Jersey Civil Service Commission. The plain-language summary and analysis above are derived from it by NJ Civil Service Navigator. Source: the official specification page at NJ CSC.
Definition
Under the direction of the Chief, Bureau of Policy and Administrative Planning, Division of Environmental Quality, Department of Environmental Protection, directs, supervises and coordinates the internal administrative programs of the Division; is responsible for accounting, budgeting, personnel, contracting, auditing, program evaluation, training, procurement, and office services; does related work as required.
Examples of work
Oversees the cost account coding for Division purchases and ensures that purchases are made from the proper accounts. Prepares and/or supervises the preparation of division-wide reports regarding the status of appropriation accounts and forecasts of fiscal requirements with vied toward proper control of expenditures within the limits of appropriation. Recommends and/or reviews budget adjustments and internal fund transfers to meet specific needs within the Division. Supervises the processing of detailed applications, purchase orders, and other budget, financial, and purchasing transactions. Advises on contract preparation and development of Request For Proposals [RFP's] necessary to meet Divisional objectives. Supervises and coordinates budgetary research needs and allowances; coordinates, evaluates, and compiles data essential to prepare the budget requests including operations data for the effective use of resources and special problems of the organization; participates in conferences with Department budget and personnel specialists for final determination of budget and manpower needs. Manages and supervises the planning, preparation, and effective implementation of the Division's personnel and staffing program. Takes the lead in the development of techniques to properly designate expenditure and salary costs so that adequate cost analysis may be made for the various programs of the Division. Evaluates Division activities and programs for proper use of current and appropriate management practices; recommends improved data processing applications and/or other management techniques. Directs proper preparation of dents for space requirements, such as, location and/or relocation, and establishment of offices. Supervises the Division purchasing policies and procedures for all equipment, materials and supplies. Plans for and supervises the establishment of special technical training programs for the Division, and supervises proper scheduling of personnel. Reviews and recommends to the Chief, Bureau of Policy and Administrative Planning, approval and/or disapproval of all travel requests, from a need and financial resource viewpoint. Supervises the Environmental Quality personnel program in recruitment, examinations, and classification of positions. Assists supervisors with proper preparation of position classification questionnaires and other personnel related forms. Oversees timely and meaningful promotional exam analysis for Department of Personnel and confers with Department of Personnel representatives to discuss and clarify problem job desk audits and classifications. Acts as a personnel representative of the executive offices at conferences, seminars and meetings regarding personnel, fiscal, and other such related matters; interacts with various Department representatives to assist in resolving administrative problems. Supervises the work operations and/or functional programs and has responsibility for employee evaluation and for effectively recommending the hiring, firing, promoting, demoting, and/or disciplining of employees. Supervises and coordinates the establishment of administrative procedures and development of new programs as required by new legislation and directives. Advises management staff regarding Department of Personnel procedures, rules and regulations. Monitors the overall Division fixed assets inventory system; oversees the annual inventory of equipment. Supervises the establishment and maintenance of essential records and files in compliance with records retention schedules promulgated by the Department of State, Bureau of Archives. Prepares and supervises the preparation of sound, accurate and informative technical reports containing findings, conclusions and recommendations. Prepares and supervises the preparation of correspondence e in the course of official duties. Will be required to learn how to utilize various types of electronic and/or manual recording and information systems used by the agency, office or related units.
License
Appointees will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle, rather than employee mobility, is necessary to perform the essential duties of the position.
Knowledge, skills and abilities
Thorough knowledge of the principles and techniques of personnel administration and human resource management principles. Thorough knowledge of modern business methods and techniques. Wide knowledge of statistical theory and techniques and their application to the analysis, evaluation and modification of administrative, organizational and informational systems. Wide knowledge of finance and accounting operations. Ability to acquire thorough knowledge of the appropriation accounting and fiscal procedures of the Division, Department, and State. Ability to acquire thorough knowledge of the responsibilities, program standards, policies, and operating procedures of the Division of Environmental Quality. Ability to acquire thorough knowledge of the regulations of the Department of Personnel and the Treasury concerning personnel transactions of all types. Ability to acquire thorough knowledge of the methodology for applying for a federal grant; and monitoring and accounting for its expenditures. Ability to acquire thorough knowledge of State's Cost Accounting System. Ability to acquire thorough knowledge of modern government operational practices, procedures, problems and analysis thereof. Ability to acquire considerable knowledge of office automation systems, their application and implementation. Ability to manage and organize supervisory and technical work involving the accounting, fiscal, record keeping and general budget and grant fund disbursement; and personnel, training, management, and data processing activities of the Division. Ability to work effectively with superiors, associates, subordinates and with that portion of the public interested in or concerned with the Divisions, and making recommendations for change as needed. Ability to supervise the receipt, recording, deposit, accounting, refunding and bank servicing of all Division revenues. Ability to formulate, review, and evaluate personnel policies and procedures and programs, assuring that they are adhered to by all employees of the Division, and making recommendations for change as needed. Ability to serve as personnel consultant to the Director, Deputy Director, Assistant Directors, Bureau Chiefs and other managers and supervisors in the Division in interpreting personnel rules and regulations day-to-day personnel activities of the Division. Ability to establish and maintain cooperative working relationships with the representatives of the Department of Personnel and the Department of the Treasury. Ability to prepare statistical, financial and other reports containing findings, conclusions and recommendations and to compose general communications and notices to employees. Ability to organize assigned technical analysis and evaluation and develop procedures, techniques, and work methods. Ability to make and supervise continuous studies and analysis of operating procedures and problems; revise old and develop new systems approaches, and implement recommendations which will serve to promote economy and efficiency of operation. Ability to analyze, interpret, and apply State and Federal laws and regulations and procedures in the conduct of official duties. Ability to develop standards to be used to determine the effectiveness of administrative, organizational and information systems. Ability to assist in formulating division policies and guidelines for operations. Ability to provide consultation to operating personnel regarding the development of a systems approach at all levels. Ability to prepare clear, sound, accurate and informative technical reports containing findings, analyses, conclusions and recommendations. Ability to prepare and supervise the preparation of correspondence in the course of official duties. Ability to supervise the maintenance of essential records and files. Ability to learn how to utilize various types of electronic and/or manual recording and information systems used by the agency, office or related units. Ability to read, write, speak, understand, and communicate in English sufficiently to perform the duties of this position. American Sign Language or Braille may also be considered as acceptable forms of communication. Persons with mental or physical disabilities are eligible if they can perform the essential functions of the job with or without reasonable accommodation. If the accommodation cannot be made because it would cause the employer undue hardship, such persons may not be eligible.
Note
The examples of work for this title are for illustrative purposes only. A particular position using this title may not perform all duties listed in this job specification. Conversely, all duties performed on the job may not be listed. Applicants must meet one of the following or a combination of both experience and education. Thirty (30) semester hour credits are equal to one (1) year of relevant experience. Eight (8) years of professional experience in the fiscal, personnel, and other administrative procedures of a state department or agency, or a private business, one (1) year of which shall have been in a supervisory capacity. OR Possession of a bachelor's degree from an accredited college or university; and four (4) years of the above-mentioned professional experience, one (1) year of which shall have been in a supervisory capacity. OR Possession of a Master's degree from an accredited college or university in business or public administration, or other closely related field; and three (3) years of the above-mentioned professional experience, one (1) year of which shall have been in a supervisory capacity. "Professional experience" refers to work that is creative, analytical, evaluative, and interpretive; requires a range and depth of specialized knowledge of the profession's principles, concepts, theories, and practices; and is performed with the authority to act according to one's own judgment and make accurate and informed decisions.