EDUCATION PROGRAM ASSISTANT 2

Code: 20062 State Competitive Range: A13 (FY 2027) Work week 35: FLSA coveredOvertime table (4A:3, Appx. A)

Salary: $46,727.06 - $67,527.96/year FY 2027 schedule (last updated 2026-07-27)

Official job specification

The text below is the official specification published by the New Jersey Civil Service Commission. The plain-language summary and analysis above are derived from it by NJ Civil Service Navigator. Source: the official specification page at NJ CSC.

Definition

Under direction of a supervisory official in a state department or agency, in an educational setting, performs responsible clerical duties related to research, reference, statistical, inspection, investigation, fiscal, analytical, and interpretive activities within an assigned area; does other related duties as required.

Examples of work

• Provides paraprofessional service within a defined area of activity which includes development of data on which inferences, conclusions, and recommendations may be made, and on which action can be taken.
• Answers routine inquiries for information or clarification of information by letters, memoranda, or reference documents (bibliographies, reading lists, or other methods).
• May act as team leader to subordinate clerical personnel on special and/or ongoing projects, and train them in techniques and processes necessary to achieve stated objectives.
• May monitor and coordinate systems flow for various program funding applications, and assist in developing procedures to ensure smooth processing of those materials designed to meet established deadlines.
• Maintains or assists in maintaining current status of account reports for a budget element.
• Enters information in budget element document to ensure maintenance of current status.
• Makes assigned inspections/investigations to determine adherence by schools, businesses, or other institutions to rules, regulations, policies, and procedures of the State Board of Education and/or its subordinate boards of committees.
• Makes recommendations based on findings relative to issuance of permits, licenses, and certificates of approval.
• May assist professional personnel in appraisal of program and funding proposals through applications of prescribed formula and criteria, and makes preliminary determinations of eligibility.
• Checks and verifies data for accuracy and completeness.
• Initiates inquiries and requests for clarification when inaccurate or incomplete data are identified.
• Follows through on projects to completion.
• Prepares drafts of reports including procedural recommendations that have a basis in part from precedent.
• Reads and summarizes material of a technical nature for use by professional personnel.
• Arranges meetings, area workshops, and seminars including acquisitions of facilities, services of participants and resource personnel, and materials, and may attend and assist staff in conduct of conferences.
• Performs file and/or library research and reference projects, and prepares finished reports or provides data on which professional staff may base reports, speeches, articles, or their public presentations.
• May develop job descriptions and work standards with clerical personnel.
• Reviews progress reports and self-evaluation reports from funded programs.
• Maintains prescribed records, charts, or other visual devises used to depict status.
• Prepares reports.
• Maintains records and files.
• Will be required to learn to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units.
• May be required to engage in lifting clients when working in a setting which provides direct services to clients who are nonambulant, semiambulant, and/or have severe physical handicaps.

Education

Completion of 60 semester hour credits of study from an accredited college or university.

Experience

Two (2) years of experience in secretarial and/or clerical work.

License

Appointees will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle, rather than employee mobility, is necessary to perform essential duties of the position.

SPECIAL NOTE

Ability to physically lift, move, and position clients as needed.

Knowledge, skills and abilities

• Knowledge of rules, regulations, policies, and procedures of the department or agency as established for preparation of correspondence, reports, memoranda, and other documents after a period of training.
• Knowledge of clerical methods, practices, and procedures.
• Knowledge of principles of account keeping after a period of training.
• Ability to utilize office routines, procedures, and techniques in processing a large volume of correspondence.
• Ability to train clerical and other staff to ensure prompt, efficient flow of work.
• Ability to work under supervision on routine investigations/inspections to determine adherence to established rules and regulations of the State Board of Education.
• Ability to read and summarize highly technical material for use by staff professionals.
• Ability to assign and instruct clerical staff and monitor their work.
• Ability to prepare reports.
• Ability to maintain records and files.
• Ability to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units.
• Ability to read, write, speak, understand, and communicate in English sufficiently to perform duties of this position. American Sign Language or Braille may also be considered as acceptable forms of communication.
• Persons with mental or physical disabilities are eligible as long as they can perform essential functions of the job after reasonable accommodation is made to their known limitations. If the accommodation cannot be made because it would cause the employer undue hardship, such persons may not be eligible.

Note

The examples of work for this title are for illustrative purposes only. A particular position using this title may not perform all duties listed in this job specification. Conversely, all duties performed on the job may not be listed.

Applicants who do not possess the required education may substitute additional experience as indicated on a year-for-year basis with thirty (30) semester hour credits being equal to one (1) year of experience.