MEDICAL RECORDS SUPERVISOR
Medical Records Supervisor sits in the competitive class of New Jersey's state or local civil service, so reaching it runs through testing and an eligible list instead of a straight hire.
It asks for 3 years of relevant experience. Pay on the FY 2027 schedule runs $60,876 to $88,743, and state payroll currently lists 6 people in the title, led by Health and Senior Services.
How to apply
This title is filled by competitive examination.
See every real route in, and where to apply. 2 agencies employ it. We don't track live vacancies.
See all 2 employers and how to apply →Who employs this title
Medical Records Supervisor appears on the State payroll at 3 departments, most of them at Department of Health.
State departments
| Employer | Employees |
|---|---|
| Department of Health | 3 |
| Veterans Affairs | 2 |
| Department of Human Services | 1 |
Where this title is used
Medical Records Supervisor is a common title, so it is used in both State and local service. The local side is filled by the counties, municipalities, authorities and other employers that have adopted civil service under Title 11A, which set their own pay by ordinance or contract rather than from a State salary schedule.
Check whether an employer is a civil service jurisdiction · How local civil service works
State payroll and independent authority payroll are separate systems and are never merged. See data sources.
Who employs this title
State payroll records show 6 people working under this title. The median actual salary is $83,050. The agencies employing the most are:
- Health and Senior Services (3)
- Veterans Affairs (2)
- Human Services (1)
Counts from NJ YourMoney agency payroll. See statewide workforce analytics.
Official job specification
The text below is the official specification published by the New Jersey Civil Service Commission. The plain-language summary and analysis above are derived from it by NJ Civil Service Navigator. Source: the official specification page at NJ CSC.
Definition
Under the direction of a Medical Records Administrator or other supervisor official in a State department responsible for patient/client medical records, or in a local medical/health institution, organizes and supervises the activities of the medical records center including statistical compilation and reporting, medical care evaluation and medical records maintenance; does other related work.
Examples of work
- Supervises the daily operations of the medical records center in a state institution.
- Supervises the release of patient information to physicians, insurance companies, and others who have a legitimate interest in case histories in accordance with departmental policy, New Jersey State laws, and other regulations affecting medical records.
- Establishes health record indexes/cross-indexes and periodically reviews data requirements.
- Supervises the work operations and/or functional programs and has responsibility for employee evaluations and for effectively recommending the hiring, firing, promoting, demoting and/or disciplining of employees.
- Reviews or supervises the review of medical records for completeness and accuracy according to the standards established by the Joint Commission on Accreditation of Hospitals and the appropriate New Jersey state department; initiates procedures to facilitate prompt completion of records by physicians; refers incomplete or inaccurate records for correction.
- Assists the medical staff in developing admissions, length of stay, extended stay criteria, audit criteria, and other policies and procedures to assure compliance with standards set by the Joint Commission on Accreditation of Hospitals, Social Security Administration, Professional Standards Review organizations and other regulatory agencies.
- Supervises the filing, withdrawing, and issuing of records and file to authorized personnel.
- Evaluates medical record procedures to identify more efficient methods of maintaining medical records; revises medical records forms to provide more complete and condensed data.
- Supervises the coding of diseases, psychiatric disorders, operations, and special treatments according to standard nomenclature and classification systems.
- Prepares special statistical reports and studies as required.
- Consults with the Medical Director, Hospital Administrator and medical staff to discuss medical records and related issues.
- Will be required to lean to utilize various types of electronic and/or manual recording and information systems used by the agency, office or related units.
Experience
Three (3) years of experience in a medical records center of a hospital or health care facility.
License
Appointee will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle, rather than employee mobility, is necessary to perform the essential duties of the position.
Knowledge, skills and abilities
- Knowledge of medical recordkeeping principles and practices, including standard nomenclature and classifications.
- Knowledge of medical terminology.
- Knowledge of the methods used to prepare statistical reports.
- Ability to supervise the medical record center of a hospital or other health care facility.
- Ability to read, interpret and apply laws and regulations affecting medical care records and activities.
- Ability to supervise the review, coding and indexing of patients' records and the abstracting of data for reports.
- Ability to provide appropriate assignments and instructions to unit staff and to supervise the performance of their work.
- Ability to provide information in accordance with hospital policies and state regulations.
- Ability to prepare correspondence.
- Ability to prepare clear sound, accurate and informative statistical and other reports.
- Ability to establish and maintain effective working relationships with subordinates, physicians, and other medical and administrative personnel.
- Ability to supervise the establishment and maintenance of the medical records and files.
- Ability to learn to utilize various types of electronic and/or manual recording and information systems used by the agency, office or related units.
- Ability to read, write, speak, understand, or communicate in English sufficiently to perform the duties of this position. American Sign Language or Braille may also be considered as acceptable forms of communication.
- Persons with mental or physical disabilities are eligible as long as they can perform essential functions of the job with or without reasonable accommodation. If the accommodation cannot be made because it would cause the employer undue hardship, such persons may not be eligible.
Note
The examples of work for this title are for illustrative purposes only. A particular position using this title may not perform all duties listed in this job specification. Conversely, all duties performed on the job may not be listed.
Certification as a Certified Professional Coder (CPC) may be substituted for the above certification.
Certification as a Registered Health Information Administrator by the American Health Information Management Association may be substituted for two (2) years of the above experience.
CERTIFICATION
Certification as a Registered Health Information Technician by the American Health Information Management Association.