HEAD CLERK BOOKKEEPER
In New Jersey, Head Clerk Bookkeeper is filled through the competitive process: candidates take a civil service exam and are hired off a ranked list, not picked at will.
Qualifying turns on 3 years of relevant experience. The FY 2027 range lands between $50,990 and $73,902, and state payroll currently lists 2 people in the title, led by Health and Senior Services.
How to apply
This title is filled by competitive examination.
See every real route in, and where to apply. One agency employs it. We don't track live vacancies.
See where to apply for this title →Who employs this title
Head Clerk Bookkeeper appears on the State payroll at 2 departments, most of them at Department of Health.
State departments
| Employer | Employees |
|---|---|
| Department of Health | 1 |
| Veterans Affairs | 1 |
State payroll and independent authority payroll are separate systems and are never merged. See data sources.
Who employs this title
State payroll records show 2 people working under this title. The median actual salary is $68,082. The agencies employing the most are:
- Health and Senior Services (1)
- Veterans Affairs (1)
Counts from NJ YourMoney agency payroll. See statewide workforce analytics.
Official job specification
The text below is the official specification published by the New Jersey Civil Service Commission. The plain-language summary and analysis above are derived from it by NJ Civil Service Navigator. Source: the official specification page at NJ CSC.
Definition
Under direction of a supervisory officer in a state department, institution, or agency, assists in planning and performs and supervises the work of employees engaged in double entry bookkeeping activities, and makes difficult and complex determinations requiring a comprehensive knowledge of department and related rules, regulations, policies, and procedures; does related work as required.
Examples of work
- Organizes supervisory clerical bookkeeping work, analyzes the particular problems of the unit, and develops, assigns, instructs, and supervises the work of performance of employees.
- Reviews the work of the unit, taking into consideration the particular problems involved and available personnel, equipment, materials, and space, and assists with plans for their most effective utilization.
- Coordinates the work of the unit with that of other units within the department.
- Reviews, analyzes, and confirms the correctness of varied types of financial statements, summaries, and records.
- Interprets new statutes, amendments, rules, and regulations as they affect the processing of financial transactions of varied types.
- Prepares daily cash reports and monthly and other periodic financial statements and revenue reports; maintains appropriation accounts.
- Prepares budgets as required.
- Prepares applications for equipment.
- Reviews all vouchers prior to submission to the appropriate unit.
- Supervises and personally maintains control accounts for designated funds.
- Prepares requisitions for the transfer of funds from trust and other accounts as required, maintains close check of money balances, and prepares letter of credit requests.
- Plans, organizes, and assigns the work of the organizational unit and evaluates employee performance and conduct, enabling the effective recommendation of the hiring, firing, promoting, and disciplining of subordinates.
- Prepares information from General Ledger Accounts, and prepares posting media of Advice Entries.
- Reconciles cash and other ledgers, and maintains cash control records.
- Supervises machine operations pertaining to tax assessments, refunds, payments on account, receipts, calculation and collection of interest, and allocation of tax payments to the individual counties as required.
- Prepares correspondence related to fiscal procedures, reconciliation problems, accounts, statements, and related matters.
- Prepares reports containing expenditure statements for federal projects and/or other reports of department and unit accounts program.
- Supervises the maintenance of essential records, reports, summaries, and files.
- May be required to learn to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units.
Experience
Three (3) years of bookkeeping experience, one (1) year of which shall have involved supervisory responsibility.
License
Appointees will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle, rather than employee mobility, is necessary to perform the essential duties of the position.
Knowledge, skills and abilities
- Knowledge of modern office routines, procedures, methods, equipment, and machines and of bookkeeping procedures, methods, and devices and their application to the work of the unit.
- Ability to acquire knowledge of department rules, regulations, policies, procedures, organization, and functions and of the problems likely to be encountered in organizing assigned bookkeeping, supervisory, and other work.
- Ability to organize assigned bookkeeping, supervisory, and related work and to develop effective work methods.
- Ability to assign and instruct individuals and groups engaged in the bookkeeping work of the unit, and to supervise the performance of their work.
- Ability to coordinate the work of the unit with that of other units within the department.
- Ability to supervise the reviewing and checking of varied types of financial and other records, direct the making of suitable and accurate journal, ledger, cash book, and other entries, and to supervise the preparation of trial balances and reconciliation of bank statements.
- Ability to compile, tabulate, and supervise the collection and tabulation of extensive financial and other data for inclusion in budget requests, in answer to special requests and for use in financial and other statements, summaries, and reports.
- Ability to check and verify bills, vouchers, receipts, and financial records of various types.
- Ability to supervise the maintenance of records of orders, requisitions, invoices, and payments.
- Ability to supervise the maintenance of petty cash records and records of cash receipts and disbursements.
- Ability to balance and supervise the balancing of general and subsidiary ledgers.
- Ability to maintain budgetary accounts.
- Ability to prepare and supervise the preparation of clear, sound, accurate, informative financial and other statements and reports.
- Ability to supervise the maintenance of essential records and files.
- Ability to learn and utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units.
- Ability to read, write, speak, understand, or communicate in English sufficiently to perform the duties of this position. American Sign Language or Braille may also be considered as acceptable forms of communication.
- Persons with mental or physical disabilities are eligible as long as they can perform the essential functions of the job after reasonable accommodation is made to their known limitations. If the accommodation cannot be made because it would cause the employer undue hardship, such persons may not be eligible.