PRINCIPAL CLERK TYPIST (A12)
Career Family: CLERK TYPIST
In New Jersey, Principal Clerk Typist is filled through the competitive process: candidates take a civil service exam and are hired off a ranked list, not picked at will.
Qualifying turns on 2 years of relevant experience. The FY 2027 range lands between $44,750 and $64,522, and state payroll currently lists about 184 people in the title, led by Children and Families.
How to apply
This title is filled by competitive examination.
See every real route in, and where to apply. 14 agencies employ it. We don't track live vacancies.
See all 14 employers and how to apply →Who employs this title
Principal Clerk Typist appears on the State payroll at 17 departments, most of them at Department of Children and Families. It is also used at one independent authority, Higher Education Student Assistance Authority.
State departments
Showing the largest 8 of 17 departments. All agencies.
Independent authorities
| Employer | Employees |
|---|---|
| Higher Education Student Assistance Authority | 3 |
State payroll and independent authority payroll are separate systems and are never merged. See data sources.
Who employs this title
State payroll records show 184 people working under this title. The median actual salary is $62,340. The agencies employing the most are:
- Children and Families (106)
- Health and Senior Services (13)
- Human Services (11)
- Corrections (10)
Counts from NJ YourMoney agency payroll. See statewide workforce analytics.
Official job specification
The text below is the official specification published by the New Jersey Civil Service Commission. The plain-language summary and analysis above are derived from it by NJ Civil Service Navigator. Source: the official specification page at NJ CSC.
Definition
Under the general supervision of a supervisory official, performs complex typing and other related clerical work requiring knowledge and independent interpretation of department laws, regulations, policies, and procedures as well as the frequent exercise of independent judgment; may take the lead over the work of a clerical unit; does related work as required.
Examples of work
- Organizes assigned typing and other related clerical work; analyzes the problems which arise therein, and develops effective work methods.
- Reviews, checks, and certifies reports, applications, forms, and other documents for correctness where difficult determinations are concerned.
- May be required to take the lead over other clerical staff.
- Does keyboarding of a legal, technical, statistical, and/or tabular nature requiring the use of considerable judgment in making independent determinations regarding all matters of form and arrangement in complicated material.
- Composes and types routine and/or non-routine correspondence with speed, accuracy, and neatness.
- Compiles, tabulates, and interprets data and statistics.
- Operates and maintains office equipment.
- Designs, organizes, develops, records, and schedules necessary in-production programs, and monitors the flow of work through the system.
- Computes salaries and/or salary regulations and their application.
- Prepares designated correspondence which may not be reviewed by a supervisor in accordance with established department regulations.
- Processes requests for information in accordance with department policies.
- Gives information according to department regulations, in person and by telephone.
- Answers the telephone and takes messages accurately.
- Interviews callers at the office and schedules appointments.
- Prepares the agenda of meetings, conferences, and hearings.
- Helps to set in motion on-the-job training programs for new employees.
- Prepares statistical, financial, and other reports.
- Assists in collecting material and editing speeches, reports, and articles.
- Maintains essential records, reports, and files.
- May be required to operate a radio console base station, receive and transmit communications related to emergency call situations regarding malfunctioning traffic signals, bridges, street lights, and other related facilities; maintains accurate records of all incoming and outgoing communications and performs related duties.
- In the Department of Law and Public Safety, may type labels for specimens, samples, or evidence.
- In the Department of Law and Public Safety, maintains records of evidence receipt, verification, and recording.
- In the Department of Law and Public Safety, may type laboratory records reflecting the storage of evidence.
- In the Department of Law and Public Safety, may verify receipt against source documents.
- Will be required to learn how to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units.
Experience
Two (2) years of experience in clerical work including typing.
License
Appointees will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle, rather than employee mobility, is necessary to perform the essential duties of the position.
Knowledge, skills and abilities
Knowledge of problems encountered in organizing assigned clerical work and in developing effective work methods. Knowledge of modern office and clerical methods, practices, routines, and equipment. Knowledge of approved English usage, correct spelling, sentence structure, and paragraphing. Ability to comprehend and interpret department regulations and policies and apply them to specific situations in accordance with established procedures. Ability to take the lead, assign, and instruct other office/clerical staff. Ability to organize assigned stenographic and other related clerical work and develop effective work methods. Ability to do typing of a complex and/or technical nature requiring speed, accuracy, and neatness. Ability to process requests for information in accordance with established procedures. Ability to prepare correspondence. Ability to work effectively with associates, supervisory officials, and with those persons interested in or concerned with the work of the office. Ability to gather, compile, and analyze basic statistical and/or technical data and to prepare reports and summaries in graphic, tabular, and/or written form. Ability to maintain the essential records, reports, and files. Ability to learn how to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units. Ability to read, write, speak, understand, and communicate in English sufficiently to perform the duties of this position. American Sign Language or Braille may also be considered as acceptable forms of communication. Persons with mental or physical disabilities are eligible if they can perform the essential functions of the job with or without reasonable accommodation. If the accommodation cannot be made because it would cause the employer undue hardship, such persons may not be eligible. This job specification is applicable to the following title code(s) which are different work week or work month and/or variants of the job class title: Job Spec Code State, Local or Common Class of Service Work Week State Class Code Local Class Code Salary Range
Note
The examples of work for this title are for illustrative purposes only. A position using this title may not perform all duties listed in this job specification. Conversely, all duties performed on the job may not be listed. Appointments may be made to positions requiring bilingual skills. Bilingual in Spanish and English. SPECIAL SKILL Applicants must be able to read, write, speak, understand, and communicate in Spanish and English sufficiently to perform the duties of this position. Successful completion of a clerical training program with a minimum of 700 classroom training hours or 30 semester hour credits in secretarial science from an accredited college or university may be substituted for one (1) year of experience indicated above. Coursework must include keyboarding skills, methods, and procedures; other courses may include, but not be limited to, office procedures, word processing, and business English. SC3513N/AA12-Bilingual In Spanish & EnglishSC3513N/AA12-SC3513N/AA0910 Month This job specification is for government use only. Salary range is only applicable to state government. Local salaries are established by individual local jurisdictions. 6/3/2023