SENIOR CLERK STENOGRAPHER

Definition

Under supervision, performs stenographic and other clerical work varied in nature but requiring a knowledge of rules, policies, and procedures and the exercise of independent judgment; does related work as required.

Examples of work

• Organizes assigned stenographic, secretarial, and other related clerical work, and develops effective work methods.
• When so required, assigns and instructs individuals and groups of clerical employees, and supervises the performance of their work.
• Takes difficult, complex, technical, and rapid dictation by hand or using a stenotype machine and transcribes the notes on a typewriter.
• Types technical, scientific, financial, statistical, and other statements and reports, correspondence, memoranda, payrolls, opinions, orders, bills, warrants, contracts, forms, specifications, case records, manuscripts, and legal documents from varied types of copy, and/or recording equipment.
• Composes and types routine correspondence and other material which may not be reviewed by a supervisor.
• Prepares and keeps personnel and other records of varied types.
• Keeps tickler files up to date.
• Receives, reviews, and adjusts complaints.
• When so required, acts as secretary to an administrative officer and relieves him/her of office detail.
• Answers inquiries for information originating within and without the office in accordance with office procedures.
• Assists in preparing and personally prepares statistical and other reports.
• When so required, supervises a designated phase of clerical activity.
• Maintains essential records and files.
• May be required to learn to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units.

Experience

One (1) year of experience in taking and transcribing dictation.

License

Appointees will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle, rather than employee mobility, is necessary to perform the essential duties of the position.

Knowledge, skills and abilities

Knowledge of modern office methods, practices, routines, machines, and equipment. Knowledge of the problems encountered in organizing assigned stenographic, and related clerical work, in taking notes from difficult, complex and/or technical and rapid dictation, and in transcribing such notes on a typewriter. Knowledge of approved English usage and of correct spelling, punctuation, sentence structure, and paragraphing. Knowledge of the commonly used office machines and their use, care, and minor adjustment. Ability to organize assigned stenographic, secretarial, and related clerical work, comprehend established office routines, and department regulations, and develop effective work methods. Ability, when so required, to act as secretary to a department officer and relieve him/her of office detail. Ability to take notes from difficult, complex, technical, and rapid dictation and to transcribe such notes on a typewriter. Ability to type rapidly from rough copy, shorthand notes, and/or recording equipment accurately, neatly, and in accordance with department regulations. Ability to use approved English, to spell correctly, to use correct punctuation and sentence and paragraph structure, and to compose appropriate business letters and other materials in accordance with department policy. Ability to properly use and care for office machines and equipment. Ability to assemble materials for and to assist in preparing reports. Ability to maintain essential records and files. Ability to learn to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units. Ability to read, write, speak, understand, or communicate in English sufficiently to perform the duties of this position. American Sign Language or Braille may also be considered as acceptable forms of communication. Persons with mental or physical disabilities are eligible as long as they can perform the essential functions of the job after reasonable accommodation is made to their known limitations. If the accommodation cannot be made because it would cause the employer undue hardship, such persons may not be eligible. This job specification is applicable to the following title code(s) which are different work week or work month of the job class title: Job Spec Code State, Local or Common Class of Service Work Week State Class Code Local Class Code Salary Range

Note

Successful completion of a clerical training program with a minimum of 700 classroom training hours or 30 semester hour credits in secretarial science from an accredited college or university may be substituted for one (1) year of the experience indicated above. Course work must include typing skills, methods, and procedures; other courses may include, but not be limited to, office procedures, word processing, and business English. SC3510N/AA0610 MonthSC3510N/AA09- This job specification is for government use only. Salary range is only applicable to state government. Local salaries are established by individual local jurisdictions. JMR 05/05/1994