SUPERVISOR ELECTION ADMINISTRATION
Career Family: SUPERVISOR
To land Supervisor Election Administration in New Jersey you go through the competitive route: you sit an announced exam and the score puts you on the eligible list agencies hire from.
A bachelor's degree is the listed credential, and extra years on the job can be traded for it. The FY 2027 range lands between $91,628 and $134,900.
How to apply
This title is filled by competitive examination.
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See where to apply for this title →Official job specification
The text below is the official specification published by the New Jersey Civil Service Commission. The plain-language summary and analysis above are derived from it by NJ Civil Service Navigator. Source: the official specification page at NJ CSC.
Definition
Under the direction of the Secretary of State, Director, Election Division, or other assigned supervisor, Department of State; performs the work in coordinating election procedures between Federal, State, county and municipal governments. Supervises the compilation and certification of Federal and State candidates, as well as public questions to go on the ballot. Supervises the certification of results for Primary, General and Special Elections. Works with the legislature and Governor's Office in giving testimony and advice on election legislation, Works directly with the Attorney General's Office on legal matters concerning the election processes. Prepares fiscal notes on election legislation for the Office of Management and Budget. When required, oversees the procedures of the mail voter registration program and implementation of Executive Order #207. Does related work as required.
Examples of work
Supervises the compilation of the results of primary and general elections; prepares certification for the State Board of Canvassers and Members of the Electoral College. Assists in arranging the meetings of the State Board of Canvassers and the Electoral College for the Secretary of State who acts as Clerk thereto. Prepares necessary documents for the administration of State Board of Canvassers and Electoral College. Accepts for filing, on behalf of the Secretary of State, all nominating petitions, oaths and expense statements of candidates for office in political subdivisions which traverse county boundaries. Supervises the filing of financial statements of the political parties and candidates responsible for filing under Title 19 the State Election Code; based on standards established in accordance with Statutes, determines the acceptability of all petitions and Financial Statements. Supervises the preparation for issuance of all Certificates of Election to successful candidates, Certifications of Constitutional Amendments, and other state-side public referenda to be placed on the ballot in the respective counties; produces such certifications under the Hand and Seal of the Governor and/or the Secretary of State, Prepares, written and oral testimony on the effect of proposed election legislation on the electoral process or on Title 19, the State Election Code. Suggests change in legislation where necessary. Gathers and verifies figures required to complete budget analysis for Office of Management and Budget. When required, serves as the state liaison with the U.S. Census Bureau in transposing detailed election district maps on to census maps. Jointly with the Director, Laws and Commissions Division, prepares the necessary copy for the annual publication of Title 19 (the Election Laws of New Jersey), and the Chronological Index of election dates for distribution to County Clerks, Election Boards and Municipal Clerks. Supervises the preparation of notification to County Clerks of Officers to be elected at each annual election, Public Questions and/or Constitutional Amendments to appear on the ballot each year in English and Spanish; certifies the names of all candidates for the offices enumerated to appear on the ballot in each county and certifications of the Attorney General, of all Public Questions to appear on the ballot in each county. Oversees certification of voting machines for the Secretary State. Supervises the work operations and/or functional programs and has responsibility for effectively recommending the hiring, firing, promoting, demoting and/or disciplining of employees. Supervises the preparation and distribution of election supplies used by the counties for Primary and General Elections. Prepares correspondence pertaining to elections for the Secretary of State and Governor. Prepares the statistical charts and other related reports relative to election statistics. If assigned to voter registration: Supervises the voter registration program throughout the State, including overseeing the bidding, printing and delivery of voter registration forms to the 21 counties and the Secretary of State. Supervises the reimbursement to the counties for payment of the postal permit on voter registration forms used. Oversees the Divisional budget process by preparing documents and maintaining budgetary documents. Coordinates the implementation of high school voter registration program for Secretary of State. Supervises the distribution of voter registration forms to all state agencies, and instructs agency coordinators in administering Executive Order #207. Supervises the maintenance of the essential records and files. Will be required to learn how to utilize various types of electronic and/or manual recording and information systems used by the agency, office or related units.
License
Appointees will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle, rather than employee mobility, is necessary to perform the essential duties of the position.
Knowledge, skills and abilities
Considerable knowledge of and familiarity with statistical theory, procedure and techniques. Considerable knowledge of and familiarity with modern office organizations, procedures, practices, methods, machines and equipment. Considerable knowledge of and familiarity with the structure of the political process in New Jersey, at Federal, State and local levels. Substantial knowledge of the interpretation and application of Title 19, Election Laws of New Jersey. Substantial knowledge of methods used to determine cost effectiveness and cost efficiency with regard to distribution and use of mail voter registration forms. Considerable knowledge of the requirements imposed by Federal Law and regulation pertaining to the State's obligation in transposing election district maps in conjunction with the U.S. Census Bureau. Applicants who do not possess the required education may substitute additional experience as indicated on a year to year basis. Considerable knowledge of the requirements of law with regard to the filing and acceptance of petitions for public office. Considerable knowledge of various voting equipment, including electronic, mechanical and computer based systems. Ability to acquire a basic knowledge of the responsibilities of the Secretary of State in election procedures. Ability to present oral testimony before legislative committees and hearing. Ability to communicate workings of Title 19 to candidates, election officials, press and the general public. Ability to organize assigned supervisory clerical and technical work, analyze the problems encountered therein, and develop appropriate work methods. Ability to work harmoniously with associates, subordinates and superior officers and with other county and municipal agencies. Ability to locate needed data and/or documents pertaining to elections which are filed in the Secretary of State and/or the State Library. Ability to prepare formal certificates attesting to factual information pertaining to elections in New Jersey. Ability to prepare correspondence concerned with election information on file in the Office of the Secretary of State. Ability to prepare statistical and other reports. Ability to supervise the maintenance of the essential records and files. Ability to learn how to utilize various types of electronic and/or manual recording and information systems used by the agency, office or related units. Ability to read, write, speak, understand, and communicate in English sufficiently to perform the duties of this position. American Sign Language or Braille may also be considered as acceptable forms of communication. Persons with mental or physical disabilities are eligible if they can perform the essential functions of the job with or without reasonable accommodation. If the accommodation cannot be made because it would cause the employer undue hardship, such persons may not be eligible.
Note
The examples of work for this title are for illustrative purposes only. A particular position using this title may not perform all duties listed in this job specification. Conversely, all duties performed on the job may not be listed. Applicants must meet one of the following or a combination of both experience and education. Thirty (30) semester hour credits are equal to one (1) year of relevant experience. Eight (8) years of professional experience supervising the development, analysis, and presentation of statistical and/or numerical information. OR Possession of a bachelor's degree from an accredited college or university; and four (4) years of the above-mentioned professional experience. "Professional experience" refers to work that is creative, analytical, evaluative, and interpretive; requires a range and depth of specialized knowledge of the profession's principles, concepts, theories, and practices; and is performed with the authority to act according to one's own judgment and make accurate and informed decisions.