BUILDING MANAGEMENT TECHNICIAN LABOR

Code: 40156 State Competitive Range: P23 (FY 2027) Work week NE: FLSA coveredOvertime table (4A:3, Appx. A)

Salary: $72,896.47 - $106,798.07/year FY 2027 schedule (last updated 2026-07-27)

Official job specification

The text below is the official specification published by the New Jersey Civil Service Commission. The plain-language summary and analysis above are derived from it by NJ Civil Service Navigator. Source: the official specification page at NJ CSC.

Definition

Under the direction of the Assistant Chief, Building Management, Division of Administration, Department of Labor and Industry, performs the work involved in locating, leasing, altering, renovating, repairing, and maintaining office and storage space in the central and field offices; does related work as required.

Examples of work

Confers with the appropriate administrative officers within all Divisions of the Department to determine their functional space needs, as well as preparing the associated correspondence and forms to initiate space requests for action by the Division of Purchase and Property, Department of the Treasury, and the U.S. Department of Labor, Regional Office. Prepares specifications and technical drawings to scale using drafting equipment for new and/or leased space showing location of fixed and movable partitions furniture and equipment arrangement, location for electrical and telephone outlets, heating, lighting, air conditioning, computer hook up, color arrangement, and adherence to special State and/or Federal specifications regarding for use by the physically handicapped and revises blueprints as necessary. Responsible for approval of plans and specifications submitted by architects, engineers, and contractors, and for change recommendations as may be required. Directs securing of bid proposals in cases where alterations and renovation work is to be done at State expense; also inspects, and approves finished work of this nature. Prepares recommendations and preliminary plans, forms, and other material needed for the alteration and/or repair of premises under lease. Inspects properties available for lease to determine their adequacy for use by all the Divisions in the Department of Labor and Industry, taking into account such factors as: accessibility; the availability of transportation; alternation and renovation costs; rental costs; structural condition; parking; and condition and adequacy of heating, lighting, air conditioning, sanitary facilities; and accommodations for the physically handicapped. Conducts inspections on a regular basis to determine space adequacy; condition of HVAC, lighting, and electrical systems; building deficiencies; lessor's compliance with lease provisions, particularly with regard to maintenance and janitorial services and takes appropriate corrective action. Investigates tenant and owners' complaints and takes appropriate steps to provide for needed alteration or repairs to correct any deficiency. Locates space available for leasing through personal contact with realtors, builders, property owner, and by canvassing techniques. Maintains liaison between contractors, lessors, realtors, the State Division of Purchase and Property, and the State Division of Building and Construction on property management matters pertaining to the Department. Oversees the maintenance of the lease expiration record file which provides details required to prepare in advance the necessary forms for lease renegotiation and/or renewal. Directs preparation, submission, and follow-up activities of correspondence and requests for securing budget bureau approval and Federal regional approval for leased space expenditures. Assists in the preparation of the following budget categories: Rents and Premises; Repairs and Alterations to Premises, Heat, light, Water; Janitorial Services; Signs; Security; and Central Sound Systems. Obtains bids or takes appropriate action with the Division of Purchase and Property to furnish services not specifically provided under the lease. Analyzes potential security problems and presents alternative solutions to appropriate administrative officers and initiates actions needed to secure personnel and property. Conducts initial negotiations for rental fee, lease terms and conditions with owners, brokers, and/or authorized agents for the properties selected for leasing. Directs preparation of requests and correspondence to the State leasing authority for lease execution. Oversees the maintenance of a master control record and file for all properties under lease consideration showing thirty check points which require constant follow-up by telephone inquiries and correspondence for establishing work plans and schedules. Directs the coordinating activities for meeting schedules involving physical relocation of offices, new furniture procurement, telephone installations, contractors, work programs, lease execution process, and start of occupancy in leased facilities. Obtains bids and takes appropriate action with the Purchase Bureau for professional move services to relocate field offices. Prepares and directs the preparation of extensive correspondence in the course of official duties. Prepares clear, sound, accurate and informative reports which define the problems, establish facts, draw valid conclusions, and make suitable recommendations. Maintains essential records and files. Will be required to learn to utilize various types of electronic and/or manual recording and computerized information system used by the agency, office, or related units.

License

Appointees will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle, rather than employee mobility, is necessary to perform essential duties of the position.

Knowledge, skills and abilities

Knowledge of the operations of the Department and the space needs both for employees and for the equipment which are necessary for the operation of these offices. Knowledge of the special State specifications regarding facilities for the handicapped. Knowledge of drafting procedures, methods, and tools, and their application. Knowledge of the inspection process to ensure that buildings are safe and practical as far as the needs of the operating agency are concerned and that adequate lighting, ventilation, air conditioning, and sanitary facilities exist. Knowledge of the budgeting process and of the general methods which are used in securing contract bids and letting leases on behalf of the State of New Jersey. Ability to obtain bids and take appropriate action in accordance with the rules and regulations of the Division of Purchase and Property. Ability to prepare Budget requests which reflects realistic estimates for additions to and alterations of buildings which are owned or leased by the Department, Ability to aid in the preparation of sketches and layouts showing the location of fixed and movable partitions, furniture, equipment, and utility outlets and other facilities. Ability to read and interpret blueprint symbols. Ability to determine the adequacy of facilities which are presently being used by the various Divisions within the Department, taking into account the accessibility of such facilities, the operating costs and the conditions of the building. Ability to perform the necessary research in order to make valid recommendations with regard to the alteration, leasing, purchase, or other changes. Ability to discuss services and complaints of administrative officers and employees and to resolve complaints as necessary. Ability to properly use drafting equipment, tools, materials, and supplies. Ability to learn to utilize various types of electronic and/or manual recording information systems used by the agency, office or related units. Ability to read, write, speak, understand, or communicate in English sufficiently to perform the duties of this position. American Sign Language or braille may also be considered as acceptable forms of communication. Persons with mental or physical disabilities are eligible as long as they can perform the essential functions of the job after reasonable accommodation is made to their known limitations. If the accommodation cannot be made because it would cause the employer undue hardship, such persons may not be eligible.

Note

The examples of work for this title are for illustrative purposes only. A particular position using this title may not perform all duties listed in this job specification. Conversely, all duties performed on the job may not be listed. Applicants must meet one of the following or a combination of both experience and education. Thirty (30) semester hour credits are equal to one (1) year of relevant experience. Seven (7) years of professional experience in a large public or private agency involved in the securing of leases for the rental of facilities and renovation and modification of those facilities in order to meet the needs of the agency, including the obtaining of bids for contracts. OR Possession of a bachelor's degree from an accredited college or university; and three (3) years of the above-mentioned professional experience. "Professional experience" refers to work that is creative, analytical, evaluative, and interpretive; requires a range and depth of specialized knowledge of the profession's principles, concepts, theories, and practices; and is performed with the authority to act according to one's own judgment and make accurate and informed decisions.