NJ Civil Service Navigator

BUILDING MANAGEMENT SERVICES SPECIALIST TRAINEE

Code: 46705 State Non-Competitive Range: P95 (FY2026)

There is no civil service exam for Building Management Services Specialist Trainee. As a non-competitive state title, it is filled on the strength of meeting the listed qualifications.

The stated bar is a bachelor's degree, but candidates can swap in added experience for the diploma. State payroll currently lists 6 people in the title, led by Treasury.

How to get hired

  1. Building Management Services Specialist Trainee is non-competitive, so there is no ranked exam. You qualify by meeting the education and experience stated in the specification.
  2. Apply directly to the hiring agency when a vacancy is posted. The agency verifies that you meet the minimum requirements.
  3. Because there is no eligible list, hiring timelines are set by the agency rather than by a statewide certification.

Read the official specification at NJ Civil Service Commission.

Who employs this title

State payroll records show 6 people working under this title. The median actual salary is $51,480. The agencies employing the most are:

  • Treasury (3)
  • Law and Public Safety (3)

Counts from NJ YourMoney agency payroll. See statewide workforce analytics.

Official job specification

The text below is the official specification published by the New Jersey Civil Service Commission. The plain-language summary and analysis above are derived from it by NJ Civil Service Navigator.

Definition

Under the close supervision of a Building Management Services Specialist 3 or other supervisory official in a state department, institution, or agency, as a trainee and productive worker, learns to complete routine, analytical or other basic professional work required to provide or support the provision of building management, operation, maintenance, security, service and/or renovation programs; does other related duties as required.

Examples of work

Under close supervision, as a trainee and productive worker: Receives formal and informal on-the-job training in Building Management principles, practices, and procedures, and their application to the work of the assigned unit. Learns and participates in the completion of programmatic audits to determine and ensure compliance with prevailing building allocation, use, maintenance, security, and operation policies, rules, and regulations. Learns how to prepare detailed reports containing findings, statistics, and policy or procedural recommendations for improving the operation, security, renovation, or development of new building structures. Learns how to analyze operations by using research methods, operations, analysis, and planning techniques and participates in writing procedures for the delivery of building management services and special building service programs. Learns to collect, compile, and report quantitative data on building age and condition, energy consumption, maintenance, repair costs, building allocation, security requirements, operating/maintenance parts, and supplies, and/or procurement volumes to assist supervisors in decision making as input to the annual budget. Participate in establishing data input/output controls and assists in the monitoring of the in-out flow of basic computerized building allocation, use, security, repair, and maintenance, and/or fiscal information to ensure availability of timely and accurate management information reports. Participates in implementing building management, maintenance, operation, procurement, security, and/or other administrative policies, procedures, and/or program innovations by publicizing information, observing and monitoring state agency and contract vendor performance, and by reporting deviations or critical delays to the section supervisor or lead worker. Assists in evaluating contract vendor performance of maintenance, security, and repair inspection of the areas of responsibility including property both interior and exterior for fire, health and safety violations or concerns. Assists higher-level Building Management Services Specialists in coordinating waste management and recycling programs and activities. Provides input to unit staff for office space renovations and reconfigurations requiring the Computer Aided Design and Drafting (CADD) system. Assists with and responds to routine queries regarding building management requests, procurement process, mail function and other related building management services. Assists a supervisor or lead worker in ensuring the effective maintenance and security of property including building infrastructure and exterior grounds, and efficient administration of special facility service programs, including statewide waste management and recycling programs, through establishment of quantitative and qualitative controls. Learns how to monitor contract vendors performing repair/maintenance, waste management and recycling and/or building operation services for all department facilities. Learns to assist higher-level Building Management Services Specialists in assessing and developing solutions to needs by identifying and recommending appropriate electronic and/or computerized security systems, which may include devices such as card readers, motion detectors, cameras, recording equipment, monitors and the like; assist in the programming, installation, maintenance and operation of such equipment, which may include making adaptations to the equipment and/or related software necessary to meet the requirements of individual buildings, facilities or circumstances. Learns how to write letters and/or memoranda explaining building management, maintenance, or other services. Maintains essential records and files. Will be required to learn how to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units.

License

Appointees will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle, rather than employee mobility, is necessary to perform essential duties of the position.

Knowledge, skills and abilities

Knowledge of the principles of building management, after a period of training. Knowledge of the methods used to gather and analyze data, after a period of training. Knowledge of the factors to consider in building allocation, use, operation, maintenance, repair, security, or procurement of building and/or other related services, after a period of training. Knowledge of fiscal planning factors for a building management program, after a period of training. Knowledge of the factors to consider in needs assessment, after a period of training. Knowledge of purchasing procedures related to the procurement of building maintenance, and operating parts, supplies, equipment, and related services, after a period of training. Knowledge of waste management and recycling program goals and objectives, after a period of training. Knowledge of the Computer Aided Design and Drafting (CADD) system as it relates to office space renovations and reconfigurations, after a period of training. Knowledge of American Disabilities Act (ADA) compliance as it pertains to the accessibility of the department's facilities, after a period of training. Ability to collect and analyze data. Ability to prepare reports containing findings conclusions and recommendations. Ability to interpret laws, rules and regulations and apply them to specific situations. Ability to assist and learn how to recommend necessary changes to sustain acceptable building service delivery levels. Ability to learn how to monitor quality of services delivered by the waste management and recycling program contractor. Ability to learn how to write procedures for the effective provision of building management, maintenance, repair, security, and operation and special building service programs. Ability to assist and learn how to develop and implement programs to provide for building management needs. Ability to maintain essential records and files. Ability to learn how to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units. Ability to read, write, speak, understand, and communicate in English sufficiently to perform the duties of this position. American Sign Language or Braille may also be considered as acceptable forms of communication. Persons with mental or physical disabilities are eligible if they can perform essential functions of the job with or without reasonable accommodation. If the accommodation cannot be made because it may cause the employer undue hardship, such persons may not be eligible. ADVANCEMENT: Appointees who successfully complete the twelve (12) month training period will be eligible for advancement to the Building Management Services Specialist 1 () title in accordance with the New Jersey Civil Service Commission procedures. The inability of an employee in this trainee title to attain a level of performance warranting advancement to Building Management Services Specialist 1 () shall be considered as cause for separation.

Note

The examples of work for this title are for illustrative purposes only. A position using this title may not perform all duties listed in this job specification. Conversely, all duties performed on the job may not be listed. Applicants must meet one of the following or a combination of both experience and education. Thirty (30) semester hour credits are equal to one (1) year of relevant experience. Four (4) years of professional experience in the coordination and/or implementation of building management programs including building/property operations analysis, program development, organizational and/or fiscal planning, and/or cost efficiency programs, special building service programs, security, or a related field. OR Possession of a bachelor's degree from an accredited college or university. "Professional experience" refers to work that is analytical, evaluative, and interpretive; requires a range of basic knowledge of the profession's concepts and practices; and is performed with the authority to act and make accurate and informed decisions.