MEDICAL RECORDS ADMINISTRATOR
Medical Records Administrator sits in the competitive class of New Jersey's state civil service, so reaching it runs through testing and an eligible list instead of a straight hire.
It asks for 4 years of relevant experience. Pay on the FY 2027 schedule runs $83,582 to $122,832, and state payroll currently lists 3 people in the title, most of them at Health and Senior Services.
How to apply
This title is filled by competitive examination.
See every real route in, and where to apply. One agency employs it. We don't track live vacancies.
See where to apply for this title →Who employs this title
Medical Records Administrator appears on the State payroll at one department, Department of Health.
State departments
| Employer | Employees |
|---|---|
| Department of Health | 3 |
State payroll and independent authority payroll are separate systems and are never merged. See data sources.
Who employs this title
State payroll records show 3 people working under this title. The median actual salary is $118,678. The agencies employing the most are:
- Health and Senior Services (3)
Counts from NJ YourMoney agency payroll. See statewide workforce analytics.
Official job specification
The text below is the official specification published by the New Jersey Civil Service Commission. The plain-language summary and analysis above are derived from it by NJ Civil Service Navigator. Source: the official specification page at NJ CSC.
Definition
Under the direction of a Medical Director, Hospital Administrator, or other supervisory officer in a grade I psychiatric facility within the Division of Mental Health Services and Hospitals, or other institution under the jurisdiction of the Department of Human Services organizes, directs, and manages the activities of the medical records department including statistical compilation and reporting, medical care evaluation and medical records maintenance, and management information systems; does other elated work.
Examples of work
- Establishes policies for the medical records department.
- Develops and supervises a system to maintain complete and confidential medical records.
- Supervises the release of information to physicians, insurance companies, courts, and others in accordance with departmental policy, New Jersey laws, and other regulations affecting medical records.
- Establishes, indexes, and periodically reviews data requirements; establishes, reviews, and amends mechanical information systems as necessary to comply with new legislation or demands for new data.
- Reviews and supervises the review of medical records for completeness and accuracy; initiates procedures to facilitate prompt completion of records by physicians; refers incomplete or inaccurate records for correction.
- Assists the medical staff in developing admissions, length of stay, extended stay criteria, audit criteria, and other policies and procedures to assure compliance with the standards set by the Joint Commission on Accreditation of Hospitals, Social Security Administration, Professional Standard Review organizations, and other regulatory agencies.
- Supervises the filing, withdrawing, and issuance of records and files to authorized personnel.
- Supervises the work operations and/or functional programs and has responsibility for effectively recommending the hiring, firing, promoting, demoting and/or disciplining of employees.
- Evaluates and revises medical records procedures and forms to identify more efficient and complete methods of maintaining medical records and data.
- Supervises the use of automated and computerized equipment to provide for an efficient management information system.
- Supervises the coding of diseases, operations, and special treatments according to standard nomenclature and classification systems.
- Prepares special statistical reports and studies as required.
- Assists in the budgetary planning for the needs of the medical records department; recommends purchase of equipment and supplies for medical records department.
- Will be required to learn to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units.
Experience
Four (4) years of experience in a medical records department of a hospital, two (2) years of which shall have been in a supervisory capacity.
License
Appointee will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle, rather than employee mobility, is necessary to perform the essential duties of the position.
Knowledge, skills and abilities
- Knowledge of medical recordkeeping principles and practices, including standard nomenclature and classifications.
- Knowledge of medical ethics and medical terminology.
- Knowledge of supervisory techniques.
- Knowledge of statistical principles and techniques as they apply to medical records work.
- Ability to read, interpret and apply the requirements of the several accrediting agencies including the Joint Commission of Accreditation of Hospitals.
- Ability to read, interpret and apply Federal and State reporting requirements and laws affecting medical care records and activities.
- Ability to supervise the activities and staff of medical record department.
- Ability to supervise the review, coding, and indexing of patients records and the abstracting of data for reports.
- Ability to provide assignments and instructions to unit staff and to supervise the performance of their work.
- Ability to prepare routine and special statistical tabulations, analyses, and presentations.
- Ability to provide information in accordance with established hospital and legal requirements.
- Ability to prepare correspondence.
- Ability to prepare clear, sound, accurate, and informative statistical and other reports containing findings, conclusions, and recommendations.
- Ability to establish and maintain effective working relationships with subordinates, physicians, other hospital personnel, and the public.
- Ability to supervise the establishment and maintenance of the essential medical records and files.
- Ability to analyze data, reach conclusions, and make recommendations.
- Ability to learn to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units.
- Ability to read, write, speak, understand, or communicate in English sufficiently to perform the duties of this position. American Sign Language or Braille may also be considered as acceptable forms of communication.
- Persons with mental or physical disabilities are eligible as long as they can perform the essential functions of the job after reasonable accommodation is made to their known limitations. If the accommodation cannot be made because it would cause the employer undue hardship, such persons may not be eligible.
Note
The examples of work for this title are for illustrative purposes only. A particular position using this title may not perform all duties listed in this job specification. Conversely, all duties performed on the job may not be listed.
CERTIFICATION
Certification as a Registered Health Information Administrator by the American Health Information Management Association.