OFFICE AUTOMATION SPECIALIST 2

Code: 53153 State Competitive Range: P22 (FY 2027)

Salary: $69,668.2 - $101,950.9/year FY 2027 schedule (last updated 2026-07-27)

Official job specification

The text below is the official specification published by the New Jersey Civil Service Commission. The plain-language summary and analysis above are derived from it by NJ Civil Service Navigator. Source: the official specification page at NJ CSC.

Definition

Under the supervision of an Office Automation Specialist I or other supervisory officer, in a state department or agency, performs varied tasks in reviewing, analyzing, and recommending plans for installing, expanding and/or modifying various types of office automation systems and equipment; does related work as required.

Examples of work

As a member of an office automation project team, provides office automation consulting services to agencies planning to install, expand, or modify office automation systems. Under supervision, provides technical, and functional assistance in the development of the objectives, scope, and long term office automation requirements of the offices studied. As a member of a team and under supervision, assists in the preparation of presentations, including recommendations reorganization, of personnel and work assignments to be made to high level management. Analyzes various office practice techniques, and procedures such as typing microfilm filing, copying, and recommends appropriate systems and equipment needed for automated preparation, storage, retention, and retrieval. Under supervision, develops analyses of current office equipment and recommends modification or replacement of existing configuration to meet the users's requirements. Under supervision and as a member of an office automation team, prepares technical evaluations, on equipment, and software for review by management. Assists in obtaining vendor proposals for purchase of equipment, reviews literature and trade journals and develops appropriate summaries of information gathered for submission to management. Assists in the evaluation and development of training materials to be utilized by the user agency. Recommends the adoption of vendor - supplied training aids or adapts such materials to meet the user's needs. Assists in the development of protocols and conventions for office equipment, and recommends to management appropriate technical revisions and upgrades as required. Assists in the evaluation of the need for multi-function equipment to reduce the proliferation of parallel operations, and to provide for the integration of data and word processing in the office environment. Provides technical post-training assistance to user agency personnel in the implementation of specific office automation applications. Assists in the development of site requirements to meet environmental, electrical, and space requirements for the personnel and equipment selected for the user. Coordinates site preparation activity with facilities management to ensure proper installation of equipment. Assists in the preparation of post-implementation audit reports for review by management. Compiles appropriate statistics and narrative summaries of productivity improvement and operational effectiveness of installed office automation systems and submits results of study to appropriate management. May be required to learn to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units.

License

Appointees will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle, rather than employee mobility, is necessary to perform the essential duties of the position.

Knowledge, skills and abilities

Knowledge of various types of office automation systems and software. Knowledge of the capabilities, techniques, operations, and limitations of various types of office automation equipment. Knowledge of modern office methods, practices, and procedures. Knowledge of the programs, responsibilities, functions, and organizations of state departments and agencies. Ability to coordinate the activities of various word processing and other office automation centers. Ability to participate in the conducting of evaluative office automation studies. Ability to evaluate office automation equipment of various types and to make recommendations for purchases and rentals. Ability to analyze data, reach conclusions, and make recommendations regarding selection of the best type of office automation system for a given application. Ability to work cooperatively with people within and outside the organization and to function effectively in interpersonal relationships. Ability to analyze training materials and make appropriate recommendations for their use. Ability to prepare clear, accurate, and informative reports on office automation matters containing findings conclusions, and recommendations. Ability to learn to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units. Ability to read, write, speak, understand, or communicate in English sufficiently to perform the duties of this position. American Sign Language or braille may also be considered as acceptable forms of communication. Persons with mental or physical disabilities are eligible as long as they can perform the essential functions of the job after reasonable accommodation is made to their known limitations. If the accommodation cannot be made because it would cause the employer undue CODES: P22- JMR 6/24/93

Note

Applicants must meet one of the following or a combination of both experience and education. Thirty (30) semester hour credits are equal to one (1) year of relevant experience. Six (6) years of professional experience involving the review, analysis, and evaluation of various types of multi-vendor automated office systems such as word processing; text editing; electronic filing, mail, and records; or files management facilities. OR Possession of a bachelor's degree from an accredited college or university; and two (2) years of the above-mentioned professional experience. OR Possession of a Master's degree in Management Information Systems or a directly related field from an accredited college or university; and one (1) year of the above-mentioned professional experience. "Professional experience" refers to work that is creative, analytical, evaluative, and interpretive; requires a range and depth of specialized knowledge of the profession's principles, concepts, theories, and practices; and is performed with the authority to act according to one's own judgment and make accurate and informed decisions.