OFFICE AUTOMATION SPECIALIST 1

Code: 53154 State Competitive Range: R25 (FY 2027)

Salary: $79,843.57 - $117,227.97/year FY 2027 schedule (last updated 2026-07-27)

Official job specification

The text below is the official specification published by the New Jersey Civil Service Commission. The plain-language summary and analysis above are derived from it by NJ Civil Service Navigator. Source: the official specification page at NJ CSC.

Definition

Under the direction of a Project Manager, Data Processing, or other supervisory officer in a state department or agency, supervises lower grade automation specialists in the performance of varied tasks in reviewing, analyzing, and recommending plans for installing, expanding, and/or modifying various types of office automation systems and equipment; does related work as required.

Examples of work

Supervises an office automation project team and assists in providing office automation consulting services to agencies planning to install, expand, or modify office automation systems. Provides technical and functional assistance in the development of the objectives, scope and long term office automation requirements to the offices studied. Prepares presentations, including recommendations, on reorganization of personnel and work assignments, and assists in the presentation of such plans to high level management. Assists in the development of micro-and mini-computer system; prepares recommendations for acquisition of specific software and programming capability to meet the specific needs of the user agency. Oversees the analysis of various office practice techniques, and procedures such as typing, microfilm filing, and copying and recommends appropriate systems and equipment needed for automated preparation, storage, retention, and retrieval. Develops analysis of current office equipment and recommends modification or replacement of existing configurations to meet the user's requirements. Prepares technical evaluation on equipment and software for review by management. Supervises and trains subordinate Office Automation Specialist 2 in proper methods used to accomplish the objections of the project team. Supervises the work operations and/or functional programs and has responsibility for employee evaluations and for effectively recommending the hiring, firing, promoting, demoting, and/or disciplining of employees. Coordinates and implements communications networks with host computers, other State agencies and outside service facilities. Evaluates and develops training materials to be utilized by the user agency. Recommends the adoption of vendor - supplied and training aids or adapts such materials to meet the user's needs. Develops protocols and conventions for office equipment, and recommends to management appropriate technical revisions and upgrades as required. Evaluates the need for multi-function equipment to reduce the proliferation of parallel operations, and to provide for the integration of data and word processing in the office environment. Provides technical post-training assistance to user agency personnel in the implementation of specific office automation applications. Develops site requirements to meet environmental, electrical, and space requirements for the personnel and equipment selected for the user. Coordinates site preparation activity with facilities management to ensure proper installation of equipment. Prepares post-implementation audit reports for review by management. Compiles appropriate statistics and narrative summaries of productivity improvement and operational effectiveness of installed office automation systems and submits results of study to appropriate management. May be required to learn to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units.

License

Appointees will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle, rather than employee mobility, is necessary to perform the essential duties of the position.

Knowledge, skills and abilities

Knowledge of various types of office automation systems and software. Knowledge of the capabilities, techniques, operations and limitations of various types of office automation equipment. Knowledge of modern office methods, practices and procedures. Ability to acquire knowledge of the programs, responsibilities, functions and organizations of State departments and agencies. Ability to coordinate the activities of various word processing and other office automation centers. Ability to participate in the conducting of evaluative office automation studies. Ability to evaluate office automation equipment of various types and to make recommendations for purchases and rentals. Ability to analyze data, reach conclusions, and make recommendations regarding selection of the best type of office automation system for a given application. Ability to work cooperatively with people within and outside the organization and to function effectively in interpersonal relationships. Ability to analyze training materials and make appropriate recommendations for their use. Ability to prepare clear, accurate, and informative reports on office automation matters containing findings and recommendations. Ability to assign work to and instruct subordinate members of an office automation team and to supervise them in the performance of Ability to learn to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units. Ability to read, write, speak, understand, or communicate in English sufficiently to perform the duties of this position. American Sign Language or Braille may also be considered as acceptable forms of communication. Persons with mental or physical disabilities are eligible as long as they can perform the essential functions of the job after reasonable accommodation is made to their known limitations. If the accommodation cannot be made because it would cause the employer undue hardship, such persons may not be eligible. CODES: R25- JMR 7/06/93

Note

Applicants must meet one of the following or a combination of both experience and education. Thirty (30) semester hour credits are equal to one (1) year of relevant experience. Seven (7) years of professional experience involving the review, analysis, and evaluation of various types of multi-vendor automated office systems such as word processing; text editing; electronic filing, mail, and records; or files management facilities, one (1) year of which shall have been in a supervisory capacity. OR Possession of a bachelor's degree from an accredited college or university; and three (3) years of the above-mentioned professional experience, one (1) year of which shall have been in a supervisory capacity. OR Possession of a Master's degree in Management Information Systems or a directly related field from an accredited college or university; and two (2) years of the above-mentioned professional experience, one (1) year of which shall have been in a supervisory capacity. "Professional experience" refers to work that is creative, analytical, evaluative, and interpretive; requires a range and depth of specialized knowledge of the profession's principles, concepts, theories, and practices; and is performed with the authority to act according to one's own judgment and make accurate and informed decisions.