SUPERVISOR FILING AND RECORDS SERVICES, TREASURY
Career Family: SUPERVISOR
Supervisor Filing and Records Services, Treasury sits in the competitive class of New Jersey's state civil service, so reaching it runs through testing and an eligible list instead of a straight hire.
The requirements come down to an associate's degree and 6 years of relevant experience. Pay on the FY2027 schedule runs $69,668 to $101,951, and state payroll lists a single employee in the title, at Treasury.
How to apply
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Exam
This is an application to sit an exam and be placed on an eligible list for this title, not an application for a specific job. A $35 application fee applies to Non-Public-Safety announcements issued on or after 2026-02-01. There may be no current vacancy behind it, and the list it produces may not be certified for months or years.
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Exam
Open to permanent employees in the competitive division who hold a qualifying lower title in the same unit. A $35 application fee applies to Non-Public-Safety announcements issued on or after 2026-02-01. Like the open competitive exam, this places you on a list; it is not itself a job offer.
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Agency posting
Department of the Treasury's employment page may require a click-through to see specific openings. Provisional appointment against a posted vacancy is how most people are actually hired into this kind of title.
Who employs this title
State payroll records show 1 person working under this title. The median actual salary is $79,789. The agencies employing the most are:
- Treasury (1)
Counts from NJ YourMoney agency payroll. See statewide workforce analytics.
Official job specification
The text below is the official specification published by the New Jersey Civil Service Commission. The plain-language summary and analysis above are derived from it by NJ Civil Service Navigator.
Definition
Under supervision of a supervisory official in the Department of the Treasury, supervises staff and has charge of the work involved in recording, processing, maintaining, updating, controlling, securing, issuing and ensuring public access to individual and business filings, taxpayer registrations, licensing and/or document filings, commissions and certifications; does related work as required. NOTE: The examples of work for this title are for illustrative purposes only. A particular position using this title may not perform all duties listed in this job specification. Conversely, all duties performed on the job may not be listed.
Examples of work
Supervises the work involved in establishing, maintaining, updating, controlling, securing, and ensuring access to filings received and issuing licenses, commissions and certifications. Develops systems for rapid retrieval of records. Communicates, coordinates, and enforces standardized policies and procedures among the various recording units for the maintenance of records and information. Supervises the maintenance of registration, licensing, commissions, certifications and business filings. Reviews filing procedures and implements improved filing and information retrieval systems and automated equipment usage. Assigns, instructs, supervises and trains section staff. Prepares correspondence, memoranda, and section reports. Supervises the establishment and maintenance of essential section records and files. Plans, organizes, and assigns the work of the organizational unit and evaluates employee performance and conduct, enabling the effective recommendation of the hiring, firing, promoting, and disciplining of subordinates. Supervises the operation, training, and related functions of an optical scanning/image processing section. Supervises the processing of requests for access to public records, photocopies of documents; accounts for and processes payments for same. Maintains records retention schedules for all division records stored by the unit. Supervises the transfer and storage of returns and other documents to the State Records Center; maintains liaison with the Division of Archives and Records Management, prepares request forms and expedites destruction of files. Testifies as expert witness in federal and state criminal and civil court proceedings when division files are evidence. Coordinates division commercial filing and public information services. Oversees the requisition of supplies and equipment. Will be required to learn to utilize various types of electronic and/or manual recording and computerized information systems used by the agency, office, or related units.
Experience
Six (6) years of technical support experience in the operation of a large scale client filing and/or processing system, involving information verification, examination and official recording, two (2) years of which shall have been in a supervisory capacity. NOTE: Sixty (60) semester hours from an accredited college or university may be substituted for two years of the non- supervisory experience.
License
Appointees will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle, rather than employee mobility, is necessary to perform the essential duties of the position.
Knowledge, skills and abilities
Knowledge of office routines, methods, and procedures. Knowledge of filing systems, including scanning/image processing procedures. Knowledge of data processing scanning/image processing, and computerized record keeping systems. Ability to read, interpret, and apply the state and federal regulations regarding recording and certifying commercial filings, records retention, and the regulations, policies, and procedures of the Division of Taxation and Archives and Records Management. Ability to plan, organizes, and supervises the records retention and disposal program of the bureau. Ability to assign and instruct section employees and supervise the performance of their work. Ability to plan and supervise efficient recording operations for the section. Ability to establish and supervise appropriate office procedures, systems, and work programs in connection with the retrieval, storage, maintenance, and destruction of records. Ability to establish procedures for the orderly transfer of records to the records center. Ability to supervise and direct the servicing, security, and processing of section records. Ability to direct extensive and complex recording activities to provide rapid accurate storage and retrieval. Ability to review and revise office practices and procedures as required. Ability to requisition needed equipment, materials, and supplies. Ability to prepare correspondence, memoranda, and reports of section activities. Ability to supervise the establishment and maintenance of records and files. Ability to read, interpret, and apply state laws and regulations regarding division records series. Ability to read, interpret, and apply confidentiality provisions governing state and federal tax information. Ability to learn to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units. Ability to read, write, speak, understand, or communicate in English sufficiently to perform the duties of this position. American Sign Language or Braille may also be considered as acceptable forms of communications. Persons with mental or physical disabilities are eligible as long as they can perform the essential function of the job after reasonable accommodation is made to their known limitations. If the accommodation cannot be made because it would cause the employer undue hardship, such persons may not be eligible.