MANAGER 3 FISCAL RESOURCES (M36)

Official job specification

The text below is the official specification published by the New Jersey Civil Service Commission. The plain-language summary and analysis above are derived from it by NJ Civil Service Navigator. Source: the official specification page at NJ CSC.

Definition

Under the supervision of senior management or an executive official in a State department, institution, or agency, manages and directs activities of a fiscal program that must include at least two of the following functional elements: budgeting, auditing, accounting, procurement, revenue, or finance, supporting a major agency, division, or department of a total employee complement of 20 or more subordinate fiscal staff; establishes policy and manages fiscal staff and work activities; may serve as the Chief Fiscal Officer in a State department or agency; prepares and signs official performance evaluations for subordinate staff; does other related duties as required.

Examples of work

Manages work operations and/or functional programs and has responsibility for effectively recommending hiring, firing, promoting, demoting, and/or disciplining of employees. Directs personnel functions for section or unit. Manages and establishes goals, objectives, and policies of an organizational unit. Directs administration of a major component of a fiscal program, element, or service with direct responsibility for the supervision of subordinate staff. Develops and implements fiscal policies necessary to achieve program and/or organizational goals. Recommends improvements in operating procedures, work processes, or administrative practices. Evaluates the overall operation of a program or service. Composes narrative letters and technical, statistical, or financial reports. Interprets applicable laws, policies, rules, and regulations for subordinates as required. Consults with staff members for identification of staffing or operational needs and provides administrative support services for other units or departments. Monitors the efficiency and effectiveness of programs or services. Devises improvement or change plans for operation of the unit. Mediates conflicts among staff members. Addresses policy-making committees of division heads or other key executive staff. Determines training needs. Provides training or arranges for the training of staff. Identifies and resolves problems with administration or coordination of programs, activities, or projects. Monitors budgets, internal audit systems, and financial controls. Develops budget expenditure projections. Approves transfer of monies from accounts. Determines and evaluates financial condition or status of an agency, department, or unit. Will be required to learn how to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units.

Education

Graduation from an accredited college or university with a Bachelor's degree in Economics, Finance, Business Administration, Accounting, or Public Administration, with a minimum of twenty-one (21) semester hour credits in finance, economics, and/or accounting courses.

Experience

Seven (7) years of experience in fiscal management including work in auditing, budgeting, accounting, or public finance; three (3) years of which shall have been in a supervisory capacity.

License

Appointees will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle, rather than employee mobility, is necessary to perform the essential duties of the position.

Knowledge, skills and abilities

Knowledge of supervisory methods, principles, and techniques. Knowledge of employee performance evaluation processes and disciplinary procedures. Knowledge of fiscal programs and activities in assigned area. Knowledge of laws, rules, regulations, and policies governing federal and state aid; contract and grant administration; financial institutions, and investment and securities. Knowledge of interpersonal skills and principals. Knowledge of personnel conflict management and resolution techniques. Knowledge of public speaking fundamentals. Knowledge of organizational development principles and human resource planning methods. Knowledge of program development techniques. Knowledge of public administration principles. Knowledge of spreadsheet software. Ability to supervise assigned staff and plan, organize, and implement projects within unit. Ability to apply personnel conflict management and resolution techniques. Ability to interpret and apply laws, rules, regulations, and policies governing federal and state aid; contract and grant administration; financial institutions, and investment and securities. Ability to apply laws, rules, or regulations to specific situations. Ability to resolve problems in the administration or coordination of programs, plans, or projects. Ability to schedule and organize work activities of others. Ability to determine training needs. Ability to communicate effectively orally and in writing. Ability to develop effective presentation materials. Ability to establish and maintain effective working relationships with subordinates, peers, and executive staff. Ability to learn how to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units. Ability to read, write, speak, understand, and communicate in English sufficiently to perform the duties of this position. American Sign Language or Braille may also be considered as acceptable forms of communication. Persons with mental or physical disabilities are eligible if they can perform the essential functions of the job with or without reasonable accommodation. If the accommodation cannot be made because it would cause the employer undue hardship, such persons may not be eligible.

Note

The examples of work for this title are for illustrative purposes only. A particular position using this title may not perform all duties listed in this job specification. Conversely, all duties performed on the job may not be listed. A bachelor's degree in any area supplemented by a minimum of twenty-one (21) semester hour credits in finance, economics and/or accounting courses plus two (2) additional years of experience as indicated below may be substituted for the required education. NOTE: A valid New Jersey certificate as a Certified Public Accountant or a registration as a Public Accountant issued by the New Jersey State Board of Accountancy may be substituted for the Bachelor's degree.