TECHNICAL ASSISTANT CONTRACT ADMINISTRATION

Definition

Under supervision, monitors and performs the review of routine financial contracts and/or grants and associated applications to ensure compliance with and adherence to prescribed contracting and/or grant policies, procedures and regulations; does related work.

Examples of work

• Reviews contract proposals and modifications and makes recommendations
• Conducts field visits with contractors to ensure compliance with accepted Department contract policy and procedures, applicable laws, rules and regulations
• Does the routine work in the review and approval of contracts, proposals preparation, monitoring, audit compliance and evaluation
• Monitors status of contracts/grants by tracking and analyzing payments, change orders and amendments using computer spreadsheets and databases prior to input on Project Control database
• Assists in the review of grant applications to ensure completeness and compliance with grant rules and qualifications
• Ensure that grantee is in compliance with grant agreements set forth by the State or Federal Government
• Organizes work to maintain intergroup workflow by routing project documents and correspondence
• Makes preliminary recommendations based upon audit and/or monitoring findings
• Assists in the analysis of new legislation and regulations pertinent to contract operations
• Provides interpretations to in-house staff and outside contracting agencies concerning budgetary policies, precedent rules and regulations
• Assists in the negotiations and development of contracts
• Maintains records and files
• May be required to learn to utilize various types of electronic and/or manual recording and information systems used by the agency, office or related units

Education

Successful completion of (60) semester hour credits from an accredited college or university.

Experience

One (1) year of experience in the various phases of contract and/or grant monitoring, financial management and analysis, social services administration and/or budget and management operations in a governmental or business entity.

License

Appointees will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle, rather than employee mobility, is necessary to perform the essential duties of the position.

Knowledge, skills and abilities

• Knowledge of the work involved in the general field of monitoring
• Knowledge of the legal and administrative requirements of contractual agreements
• Knowledge of the problems that may arise during the review of contract proposals, contract budget principles and matching fund accounting and procurement guidelines
• Ability to read and understand the principles, procedures and techniques used in contract/grant monitoring and auditing and to apply them to specific situations
• Ability to comprehend, analyze, interpret and apply basic law and regulations pertaining to State department, budgets, finances, contracts and other transactions
• Ability to perform mathematical computations accurately and with reasonable speed
• Ability to learn to use the various business machines commonly used in auditing work
• Ability to profit by an in-service training program in contract monitoring to perform as a productive worker in the less complex monitoring duties
• Ability to compile and review basic data required for financial and related statements, analyses and reports and to assist in the preparation of such statements and reports
• Ability to learn to utilize various types of electronic and/or manual recording and information systems used by the agency, office or related units
• Ability to read, write, speak, understand, and communicate in English sufficiently to perform the duties of this position. American Sign Language or Braille may also be considered as acceptable forms of communication
• Persons with mental or physical disabilities are eligible as long as they can perform essential functions of the job with or without reasonable accommodation. If the accommodation cannot be made because it would cause the employer undue hardship, such persons may not be eligible

Note

The examples of work for this title are for illustrative purposes only. A particular position using this title may not perform all duties listed in this job specification. Conversely, all duties performed on the job may not be listed.

Applicants who do not possess the required education may substitute additional experience as indicated above on a year-for-year basis with thirty (30) semester hour credits being equal to one (1) year of experience.