PERSONNEL ASSISTANT 2 EMPLOYEE RELATIONS

Definition

Under the direction of a Human Resource Manager or other supervisory officer in a state department, agency, or institution, conducts contractual and non contractual grievance hearings and reviews the administration of the agreements and contracts for the state-wide negotiations units and the grievance processing, prepares cases for disciplinary arbitration hearings, and conduct audits and recommend corrective actions; does other related work.

Examples of work

• Conducts grievance hearings as the designee of the commissioner, in accordance with the applicable grievance procedures, of the various agreements and contracts as well as those policies, procedures and practices of the department and state and promulgates decisions.
• As directed, acts in a limited capacity as liaison with the Governor's Office of Employee Relations to ensure correct and consistent interpretation of contractual provisions.
• Prepares cases for grievance arbitration hearings and may act as departmental representative as such hearings.
• Prepares the departments position on issues subject to negotiations.
• Prepares evidence and witness testimony for submission at grievance and disciplinary hearings.
• Provides guidance to field personnel regarding disciplinary action.
• Collects information and gathers evidence used to substantiate claims.
• Provides liaison between the department and the various certified majority representatives in the day to day application of the contract and agreements.
• Reviews the relevant contractual provisions of the case with the representative of the institution/agency before the decisions are rendered by the hearing officer.
• Provides liaison between the Employee Relations Section and appropriate management representatives of an institution or agency and provides routine advice and guidance on contractual or employee relations matters.
• Participates in the planning and administration necessary for the timely and efficient implementation of obligations contained in collectively negotiated provisions.
• Prepares cases for disciplinary arbitration hearings and may act as a departmental representative at such hearings.
• Assists in the preparation of departmental employee relations bulletins and Interpretive Circulars which serve as the official source of employee relations guidelines, policies, procedures, and practices.
• Conducts special investigations and field studies concerning employee relations problems.
• Conducts audits to ensure compliance with departmental labor relations policies, procedures, and practices.
• Participates in the training programs concerning employee relations, grievance processing, and disciplinary procedures.
• Prepares specialized and routine memorandums, reports, and correspondence.
• Will be required to learn to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units.

Education

Graduation from an accredited college or university with a Bachelors degree.

Experience

Three (3) years of technical work experience in the administration of negotiated contracts, grievance, and disciplinary processing programs.

License

Appointees will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle, rather than employee mobility, is necessary to perform the essential duties of the position..

Knowledge, skills and abilities

• Knowledge of New Jersey Public Employee Relations Act (Chapters 123 and 303, as amended) after a period of training.
• Knowledge of the methods used to conduct grievance and disciplinary hearings.
• Knowledge of the rules, regulations, policies and procedures of the department concerning grievances and disciplinary hearing processes after a period of training.
• Knowledge of the grievance and disciplinary contractual provisions of the state-wide negotiated unit contracts after a period of training.
• Knowledge of the department's positin on contractual provisions of the state-wide negotiated unit contracts after a period of training.
• Ability to interpret and apply, Civil Service Commission, Department of Treasury and Office of Employee Relations directives and other rules, regulations, and procedures.
• Ability to handle matters concerned with departmental employee relations administration and the preparation and maintenance of the required records.
• Ability to establish and maintain cooperative working relationships with associates, union, or association representatives, supervisors and with those individuals interested in or with the programs and services of the department.
• Ability to prepare reports.
• Ability to maintain records and files.
• Ability to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units.
• Ability to read, write, speak, understand, and communicate in English sufficiently to perform duties of this position. American Sign Language or Braille may also be considered as acceptable forms of communication.
• Persons with mental or physical disabilities are eligible as long as they can perform essential functions of the job after reasonable accommodation is made to their known limitations. If the accommodation cannot be made because it would cause the employer undue hardship, such persons may not be eligible.

Note

The examples of work for this title are for illustrative purposes only. A particular position using this title may not perform all duties listed in this job specification. Conversely,all duties performed on the job may not be listed.

Incumbents in this title may be assigned to a centralized facility to coordinate activities of a distinct unit in the employee relations program OR may be assigned to an Employee Relations Coordinator in a regional/field employee relations office serving more than one facility. Incumbents in this title may not perform other human resource functions such as recruitment.

Applicants who do not possess the required education may substitute additional experience on a year for year basis.

A Masters degree in business administration, public administration, personnel, labor relations, economics, finance, or accounting may be substituted for one (1) year of the required experience.