CIRCULATION ASSISTANT 2
Career Family: CIRCULATION ASSISTANT
Circulation Assistant 2 is a competitive state title, the kind you test for: the exam result, not a hiring manager's pick, decides where you land in line.
It is the lowest-paid of the 2 Circulation Assistant grades, a step below Circulation Assistant 1, whose band tops out about $5,911 higher. What it takes is 2 years of relevant experience. Pay on the FY2026 schedule runs $43,237 to $62,340.
How to apply
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Exam
This is an application to sit an exam and be placed on an eligible list for this title, not an application for a specific job. A $35 application fee applies to Non-Public-Safety announcements issued on or after 2026-02-01. There may be no current vacancy behind it, and the list it produces may not be certified for months or years.
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Exam
Open to permanent employees in the competitive division who hold a qualifying lower title in the same unit. A $35 application fee applies to Non-Public-Safety announcements issued on or after 2026-02-01. Like the open competitive exam, this places you on a list; it is not itself a job offer.
Pay ladder: Circulation Assistant series
- Circulation Assistant 2 — $43,237 – $62,340 (this title)
- Circulation Assistant 1 — $47,157 – $68,252
Promoting to Circulation Assistant 1 raises the top of the band by about $5,911. Its top salary lands around the 7th percentile of all NJ civil service titles that publish a range.
Rungs are ordered by FY2026 pay. NJ level numbers are not always sequential, so ordering follows salary rather than the title number.
Official job specification
The text below is the official specification published by the New Jersey Civil Service Commission. The plain-language summary and analysis above are derived from it by NJ Civil Service Navigator.
Definition
Under direction of a supervising staff member in the Department of Education, performs detailed clerical duties of client services related to instruction material circulation, individual item checkin, reshelving of materials, membership, learning stations files and construction, up to and including frequent exercise of independent judgement and interpretation of client needs for a material center project; does related work as required.
Examples of work
- Provides service within defined areas up to and including frequent exercise of independence judgement; or gathers/develops data for supervisory staff from which actions can be taken.
- Makes recommendations for action based upon knowledge of policies/procedures and client suggestions and/or input.
- Solicits from clients (parents, professionals, paraprofessionals), their instruction material recommendations and generates form reports for supervisory staff.
- Completes all data entry computer collection cataloging process (100,000 plus items) by special collection.
- Operates computer for project activities and direct client services.
- Assists clients in the appraisal, selection, review of instructional materials, research, and/or production of learning centers.
- Checks in all borrowed materials, examines for completeness by contents, and if damaged, fills out replacement order and follows through.
- Reshelves instruction materials, examines for completeness by counting contents, and if damaged, fills out replacement order and follows through.
- Personally provides information to onsite and telephone clients regarding services and membership.
- Completes overdue notifications and makes independent phone contact in order to retrieve materials as necessary.
- Gathers and arranges financial (petty cash) and client usage data on a daily basis.
- Maintains essential records and files.
- Where it is required, on a sporadic basis, may do typing which is uncomplicated, does not require skill or speed, and which is of a nature reasonable to be expected of employees in a library setting.
- Will be required to learn to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units.
Experience
Two (2) years of experience in library work in a library or resource service related field.
License
Appointee will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle, rather than employee mobility, is necessary to perform the essential duties of the position.
Knowledge, skills and abilities
- Knowledge of rules, regulations, policies, and procedures of the Department of Education as established for the preparation of correspondence, reports, memoranda, and other documents after a period of training.
- Knowledge of education materials, resources, and programs.
- Ability to evaluate the instructional material needs of clients.
- Ability to work independently.
- Ability to communicate and interact with a wide variety of people e.g. professionals in the department, and in other agencies and local school systems, with citizens, and pupils.
- Ability to maintain essential records.
- Ability to develop effective work methods.
- Ability to organize statistical information. Ability to maintain a flexible work schedule including evenings and Saturday work.
- Ability to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units.
- Ability to read, write, speak, understand, or communicate in English sufficiently to perform the duties of this position. American Sign Language or Braille may also be considered as acceptable forms of communication.
- Persons with mental or physical disabilities are eligible as long as they can perform the essential functions of the job after reasonable accommodation is made to their known limitations. If the accommodation cannot be made because it would cause the employer undue hardship, such persons may not be eligible.
- Code: A12- JNM 5/23/95