SUPERVISOR, RECORDS STORAGE

Examples of work

• Develops, recommends and implements policies, procedures and programs to insure the effective and efficient operation of all records storage functions at the New Jersey Records Storage Center.
• Develops, recommends and implements the manual storage, micrographic storage, and electronic data processing systems necessary to insure the effective and efficient transfer, storage, retrieval, reference and disposition of the records stored at the New Jersey Records Storage Center.
• Conducts extensive studies of the semi-current records storage systems of civil and judicial State, county and local agencies; designs, redesigns, and recommends implementation of storage systems which will result in greater efficiency and cost effectiveness.
• Consults with/advises records analysts in the development of records retention schedules with regard to storage requirements.
• Evaluates records storage policies, procedures, programs and systems to assess effectiveness and efficiency; recommends and implements changes.
• Prepares the annual budget request for the Records Storage Section/Bureau of Records Management Services detailing needs for the next fiscal year.
• Prepares, recommends, implements and monitors "management by objectives" plans for the Records Storage Section/Bureau of Records Management Services on an annual basis.
• Evaluates and recommends future space, personnel, and equipment needs.
• Assures full utilization of the Records Storage Section's resources and the maintenance of a high standard of service to State agencies.
• Supervises the work operations and/or functional programs and has responsibility for effectively recommending the hiring, firing, promoting, demoting and/or disciplining of employees. ,
• Supervises program direction and training to insure safe, efficient and economical use of space, equipment and personnel.
• Establishes and maintains effective working relations with officials and agencies of State government to insure cooperation and compliance with records storage procedures, policies and programs.
• Insures that agency and statutory access restrictions are carefully observed and that confidential records stored in the center are properly protected and disposed.
• Keeps current with all developments, equipment, media and literature concerned with records storage.
• Supervises the operation of the computer tape vault.
• Prepares clear, accurate, technically sound and detailed reports containing findings, conclusions and recommendations.
• May be required to learn to utilize various types of electronic and/or manual recording and information systems used by the agency, office or related units.
• REQUIREMENTS

Experience

Six years of experience in developing, implementing and maintaining manual, micrographic and electronic data processing storage systems in a records center for a government agency or business establishment, three years of which shall have been in a supervisory capacity.

Applicants may substitute up to three years of college (thirty credit hours equal one year) for the three years of non-supervisory experience.

License

Appointee will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle, rather than employee mobility, is necessary to perform the essential duties of the position.

Appointee will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle, rather than employee mobility, is necessary to perform the essential duties of the position.

Knowledge, skills and abilities

• Thorough knowledge of all of the processes, principals, techniques and equipment used /in the storage of high volume semi-current records, regardless of medium, including paper, microforms, magnetic and electronic media, or any combination of these.
• Establishes and maintains effective working relations with officials and agencies of State government to insure cooperation and compliance with records storage procedures, policies and programs.
• Insures that agency and statutory access restrictions are carefully observed and that confidential records stored in the center are properly protected and disposed.
• Keeps current with all developments, equipment, media and literature concerned with records storage.
• Supervises the operation of the computer tape vault.
• Prepares clear, accurate, technically sound and detailed reports containing findings, conclusions and recommendations.
• May be required to learn to utilize various types of electronic and/or manual recording and information systems used by the agency, office or related units.
• <b>REQUIREMENTS Experience</b>
• Six years of experience in developing, implementing and maintaining manual, micrographic and electronic data processing storage systems in a records center for a government agency or business establishment, three years of which shall have been in a supervisory capacity.
• Applicants may substitute up to three years of college (thirty credit hours equal one year) for the three years of non-supervisory experience.
• Thorough knowledge of all of the processes, principals, techniques and equipment used in the storage of high volume semicurrent records, regardless of medium, including paper, microforms, magnetic and electronic media, or any combination of these.
• Wide knowledge of modern records management practices, procedures, techniques and terminologies.
• Ability to acquire wide knowledge of the laws of New Jersey and the federal government pertaining to the maintenance, accessibility and disposition of public records, and familiarity with the general structural organization of State government.
• Ability to plan, implement, and evaluate policies, procedures, programs, and systems associated with the operation of the Records Storage Section of the New Jersey Records Storage Center.
• Ability to identify and plan both short-term and long-range goals and objectives and to organize the assigned technical and supervisory work needed to achieve them.
• Ability to effectively supervise a large staff in both on-site and off-site locations.
• Ability to communicate with agency representatives in a variety of titles and ranges.
• Ability to requisition, store, record, safeguard and supervise the proper use of equipment, materials and supplies.
• Ability to analyze the records storage/retrieval needs of public agencies and to design and recommend systems which range from those which are manual to those employing the most modern data processing techniques.
• Ability to prepare clear, technically sound, accurate and informative statistical, progress and analytical reports, containing findings, conclusions and recommendations.
• Ability to maintain essential records and files.
• Ability to learn to utilize various types of electronic and/or manual recording and information systems used by the agency, office or related units.
• Ability to read, write, speak, understand, or communicate in English sufficiently to perform the duties of this position. American Sign Language or braille may also be considered as acceptable forms of communication.
• Persons with mental or physical disabilities are eligible as long as they can perform the essential functions of the job after reasonable accommodation is made to their known limitations. If the accommodation cannot be made because it would cause the employer undue hardship, such persons may not be eligible.