ASSISTANT SUPERVISOR MICROFILM SERVICES STATE
Assistant Supervisor Microfilm Services State sits in the competitive class of New Jersey's state civil service, so reaching it runs through testing and an eligible list instead of a straight hire.
It lists a bachelor's degree as the baseline, with an experience-based path open to those who do not hold the degree. Pay on the FY 2027 schedule runs $66,592 to $97,354.
How to apply
This title is filled by competitive examination.
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See where to apply for this title →Official job specification
The text below is the official specification published by the New Jersey Civil Service Commission. The plain-language summary and analysis above are derived from it by NJ Civil Service Navigator. Source: the official specification page at NJ CSC.
Definition
Under the direction in the Division of Archives and Records Management, Department of State, is responsible for the supervision of staff and activities engaged in microfilming operations in accordance with the laws, rules, and regulations promulgated by the state records committee; provides technical assistance to state, county, and local governmental agencies; does other related duties.
Examples of work
Oversees the work programs and activities of microfilming staff at the Records Storage Center. Supervises the work operations and/or functional programs and has responsibility for effectively recommending the hiring, firing, promoting, demoting, and/or disciplining of employees. Supervises microfilm projects completed for other State agencies; sets up standards and procedures, and prepares specifications for permanent microfilm projects. Provides guidance to county and municipal agencies in the establishment and maintenance of microfilm programs. Prepares and submits technical specifications and reports for microfilm projects. May assist in the preparation of technical specifications for all microfilm projects placed on bid with the Division of Purchase and Property, Department of the Treasury for state, county, and municipal agencies. Prepares reports of production and expenditures on microfilm projects. Keeps current with new developments, equipment and literature concerned with microfilm and records management. Provides assignments and instructions to staff, supervises and maintains records of work performance. Requisitions, stores, safeguards, and issues materials, supplies, and equipment used in the microfilming. Examines processed film for defects and determines cause. Prepares correspondence in the course of official duties. Prepares clear, technically sound, accurate, and informative reports containing findings, conclusions, and recommendations. Supervises the establishment and maintenance of essential records and files. Will be required to learn to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units.
License
Appointees will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle, rather than employee mobility, is necessary to perform the essential duties of the position.
Knowledge, skills and abilities
Knowledge of the microfilming practices and methods. Knowledge of the methods used in the handling of microfilming materials and equipment. Ability to interpret and apply laws, rules and regulations involving records retention schedules. Ability to identify and correct the causes of microfilming defects. Ability to organize assigned work, and develop appropriate work methods. Ability to supervisor the staff and activities of a microfilming operation. Ability to provide assignments and instruction to staff and supervise work performance. Ability to oversee the storage and proper use of materials, supplies and equipment. Ability to prepare correspondence in the course of official duties. Ability to prepare reports. Ability to supervise the establishment and maintenance of essential records and files. Ability to learn to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units. Ability to read, write, speak, understand, or communicate in English sufficiently to perform the duties of this position. American Sign Language or Braille may also be considered as acceptable forms of communication. Persons with mental or physical disabilities are eligible as long as they can perform essential functions of the job with or without reasonable accommodation. If the accommodation cannot be made because it would cause the employer undue hardship, such persons may not be eligible.
Note
The examples of work for this title are for illustrative purposes only. A particular position using this title may not perform all duties listed in this job specification. Conversely, not all duties performed on the job may be listed. Applicants must meet one of the following or a combination of both experience and education. Thirty (30) semester hour credits are equal to one (1) year of relevant experience. Seven (7) years of professional experience in work involving the selection, processing, and microfilming of financial, historical, legal and/or other documents in a records management program. OR Possession of a bachelor's degree from an accredited college or university; and three (3) years of the above-mentioned professional experience. "Professional experience" refers to work that is creative, analytical, evaluative, and interpretive; requires a range and depth of specialized knowledge of the profession's principles, concepts, theories, and practices; and is performed with the authority to act according to one's own judgment and make accurate and informed decisions.