SUPERVISOR MICROFILM SERVICES STATE
Career Family: SUPERVISOR
Supervisor Microfilm Services State is a state title in New Jersey's competitive civil service, which means the way in is an open exam rather than a direct appointment.
On paper it calls for a bachelor's degree, though the specification lets enough relevant experience stand in for the degree. Pay on the FY2027 schedule runs $79,844 to $117,228.
How to apply
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Exam
This is an application to sit an exam and be placed on an eligible list for this title, not an application for a specific job. A $35 application fee applies to Non-Public-Safety announcements issued on or after 2026-02-01. There may be no current vacancy behind it, and the list it produces may not be certified for months or years.
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Exam
Open to permanent employees in the competitive division who hold a qualifying lower title in the same unit. A $35 application fee applies to Non-Public-Safety announcements issued on or after 2026-02-01. Like the open competitive exam, this places you on a list; it is not itself a job offer.
Official job specification
The text below is the official specification published by the New Jersey Civil Service Commission. The plain-language summary and analysis above are derived from it by NJ Civil Service Navigator.
Definition
Under the direction in the Division of Archives and Records Management, Department of State, is responsible for the development and implementation of micrographic policy and programs in accordance with the law, rules, and regulations promulgated by the state records committee. Provides technical assistance to state, county, and local governmental agencies; does other related duties.
Examples of work
Maintains and supervises the operation of the microfilm vault. Under director, has charge of the work programs and staff of the Microfilm Section of the Records Storage Center. Supervises the work operations and/or functional programs and has responsibility for effectively recommending the hiring, firing, promoting, demoting, and/or disciplining of employees. Supervises all microfilm projects carried out by the section for other State agencies, including setting up standards and procedures and preparing specifications when permanent microfilm projects are instituted. Assists in the establishment and maintenance of microfilm programs within the state, county, and municipal agencies. Prepares and submits technical specifications and reports for microfilm projects. Visits state, county, and municipal agencies, which require advice on microfilming. Prepares technical specifications for all microfilm projects placed on bid with the Division of Purchase and Property, Department of the Treasury for state, county, and municipal agencies. Prepares a monthly accounting of production and expenditures on all microfilm projects accomplished in the microfilm section; maintains cost and production records. Keeps current with new developments, new equipment and procedures, and literature concerned with microfilm and records management; attends and participates in conferences and meetings. Assigns and instructs individuals and groups assigned to microfilm and records keeping work and supervises the performance of their work. Requisitions, stores, safeguards, issues, checks upon the proper use of materials, supplies, equipment used in the microphotography process, including films, cameras, targets, papers, and other equipment. Examines processed film for defects and determine whether defects are caused by photographing or processing. Prepares correspondence in the course of official duties. Prepares clear, technically sound, accurate, and informative statistical, cost work progress and other microfilm section reports containing findings, conclusions, and recommendations. Supervises the establishment and maintenance of essential records and files. Will be required to learn to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units.
License
Appointees will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle, rather than employee mobility, is necessary to perform the essential duties of the position.
Knowledge, skills and abilities
Knowledge of the processes and principles involved in reviewing extensive financial, historical, legal, and other documents, selecting those suitable for microfilming, and supervising the microfilming processes. Knowledge of the proper methods of handling cameras, films, and various types of light sensitive papers. Knowledge of the causes and remedies of defects, which may result from improper photography or processing. Ability to organize assigned technical and supervisory work, analyze the problems arising therein and develop appropriate work methods. Ability to apply approved microfilm processes and principles to the review of extensive financial, historical, legal, and other records in order to select those suited to microfilming. Ability to plan, organize and supervise a program and procedures for a records on a statewide basis. Ability to develop an appropriate work program and procedures for a feasible and economical microfilm service. Ability to assign, instruct and supervise the work performance of technical and clerical employees. Ability to oversee the proper use of cameras, film and light sensitive papers of varied types and to train employees in the methods to be used in processing extensive and valuable documents. Ability to diagnose the causes of defects, which may result from improper photography and/or processing. Ability to requisition, store, records, safeguard, and supervise the proper use of equipment, materials, and supplies. Ability to prepare correspondence and memoranda in the course of official duties. Ability to prepare clear, technically sound, accurate, and informative statistical, progress and other related reports containing findings, conclusions, and recommendations. Ability to supervise the establishment and maintenance of essential records and files. Ability to learn to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units. Ability to read, write, speak, understand, or communicate in English sufficiently to perform the duties of this position. American Sign Language or Braille may also be considered as acceptable forms of communication. Persons with mental or physical disabilities are eligible as long as they can perform the essential functions of the job after reasonable accommodation is made to their known limitations. If the accommodation cannot be made because it would cause the employer undue hardship, such persons may not be eligible. CODES: 25/S25- MCK 04/18/07
Note
The examples of work for this title are for illustrative purposes only. A particular position using this title may not perform all duties listed in this job specification. Conversely, not all duties performed on the job may be listed. Applicants must meet one of the following or a combination of both experience and education. Thirty (30) semester hour credits are equal to one (1) year of relevant experience. Nine (9) years of professional experience involving the selection, processing and microfilming of financial, historical, legal, and/or other documents in a records management program, two (2) years of which shall have been in a supervisory capacity. OR Possession of a bachelor's degree from an accredited college or university; and five (5) years of the above-mentioned professional experience, two (2) years of which shall have been in a supervisory capacity. "Professional experience" refers to work that is creative, analytical, evaluative, and interpretive; requires a range and depth of specialized knowledge of the profession's principles, concepts, theories, and practices; and is performed with the authority to act according to one's own judgment and make accurate and informed decisions.