SUPERVISOR, RECORDS AND FORMS ANALYSIS
Career Family: SUPERVISOR
Supervisor, Records and Forms Analysis is a state title in New Jersey's competitive civil service, which means the way in is an open exam rather than a direct appointment.
On paper it calls for a master's degree, though the specification lets enough relevant experience stand in for the degree. Pay on the FY2027 schedule runs $83,582 to $122,832.
How to apply
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Exam
This is an application to sit an exam and be placed on an eligible list for this title, not an application for a specific job. A $35 application fee applies to Non-Public-Safety announcements issued on or after 2026-02-01. There may be no current vacancy behind it, and the list it produces may not be certified for months or years.
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Exam
Open to permanent employees in the competitive division who hold a qualifying lower title in the same unit. A $35 application fee applies to Non-Public-Safety announcements issued on or after 2026-02-01. Like the open competitive exam, this places you on a list; it is not itself a job offer.
Official job specification
The text below is the official specification published by the New Jersey Civil Service Commission. The plain-language summary and analysis above are derived from it by NJ Civil Service Navigator.
Definition
Under the direction of the Assistant Head, Records Management Services, Division of State Library, Archives and History, Bureau of Records Management Service, Department of State, assists in the review, analysis and appraisal of the current records management procedures, organization and performance, and assists in the preparation of recommendations for changes and/or revisions therein, in accordance with law, rules and regulations promulgated by the State Records Committee; does related work as required.
Examples of work
Analyzes records and forms analysis programs and activities, evaluates their administration, objectives, efficiency, effectiveness and suitability to current conditions, costs and accomplishments. Determines whether records and forms analysis activities are carried out economically and effectively. Plans, conducts and develops analytical studies to aid implementation of records and forms analysis systems for departments and agencies. Assists in the establishment and implementation of policy guidelines for the records analyst staff and for a complete and effective records management program. Under the general direction of the Assistant Head Bureau, Records Management Services, supervises the State records and forms analysis program. Provides the Assistant Head, Records Management Services, with information regarding records management practices and the need for possible statutory changes. Assesses modern records management ideas and approaches; keeps agencies informed of advanced records management practices and developments. Assists in administrative planning, in organization, administrative and procedural studies and in capital planning. Assists in the preparation of detailed analysis of the effect of actual or proposed legislation upon the work of the bureau. Prepares clear, accurate, technically sound, and detailed reports containing findings, conclusions and recommendations. Supervises the maintenance of the essential records, reports and files.
License
Appointee will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle, rather than employee mobility, is necessary to perform the essential duties of the position.
Knowledge, skills and abilities
Ability to assist in the supervision of a forms control program for the State. Ability to assist with policy guidance and the preparation of records retention schedules, outlining the essential steps to be taken in the formation of a records management program. Ability to make and supervise field investigations on matters relating to records management. Ability to plan, carry out, and supervise assigned investigations, surveys, studies and research activities and report thereon. Ability to prepare clear, sound, accurate and informative reports on records management practices containing findings, analyses, conclusions and recommendations. Ability to supervise the maintenance of the essential records and files. Ability to read, write, speak, understand, and communicate in English sufficiently to perform the duties of this position. American Sign Language or Braille may also be considered as acceptable forms of communication. Persons with mental or physical disabilities are eligible if they can perform the essential functions of the job with or without reasonable accommodation. If the accommodation cannot be made because it would cause the employer undue hardship, such persons may not be eligible.
Note
The examples of work for this title are for illustrative purposes only. A particular position using this title may not perform all duties listed in this job specification. Conversely, all duties performed on the job may not be listed. Applicants must meet one of the following or a combination of both experience and education. Thirty (30) semester-hour credits are equal to one (1) year of relevant experience. Eight (8) years of professional experience involving records management in a government agency or business establishment, one (1) year of which shall have been in a supervisory capacity. OR Possession of a bachelor's degree from an accredited college or university; and four (4) years of the above-mentioned professional experience, one (1) year of which shall have been in a supervisory capacity. OR Possession of a master's degree in public administration, business administration, economics, finance, accounting, history, or library science from an accredited college or university; and three (3) years of the above-mentioned professional experience, one (1) year of which shall have been in a supervisory capacity. "Professional experience" refers to work that is creative, analytical, evaluative, and interpretive; requires a range and depth of specialized knowledge of the profession's principles, concepts, theories, and practices; and is performed with the authority to act according to one's own judgment and make accurate and informed decisions.