ARCHIVES TECHNICIAN
Archives Technician is a state or local title in New Jersey's competitive civil service, which means the way in is an open exam rather than a direct appointment.
The main requirement is a bachelor's degree. Pay on the FY 2027 schedule runs $50,990 to $73,902.
How to apply
This title is filled by competitive examination.
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See where to apply for this title →Where this title is used
Archives Technician is a common title, so it is used in both State and local service. The local side is filled by the counties, municipalities, authorities and other employers that have adopted civil service under Title 11A, which set their own pay by ordinance or contract rather than from a State salary schedule.
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Official job specification
The text below is the official specification published by the New Jersey Civil Service Commission. The plain-language summary and analysis above are derived from it by NJ Civil Service Navigator. Source: the official specification page at NJ CSC.
Definition
Under direction of a supervisory official in the Department of State or in the Division of State Police, Department of Law and Public Safety, or local government agency, assists Archivists with routine correspondence, the organizing of record groups, and conducts tours of the library, archives exhibit room, or museum; prepares exhibits; does related work as required.
Examples of work
- Handles special correspondence (vital statistics, criminal cases, military records) as well as correspondence related to routine duties.
- Assists archivists in organizing and inventorying archival collections.
- Assists in the preparation of archival materials for publication.
- Proofreads transcriptions, checks citations, and does other basic research as deemed necessary.
- Plans, organizes, and installs quarterly and feature exhibits of archival/library materials, selects appropriate documents, writes descriptive labels, and arranges these items in a logical manner for exhibit. Prepares and presents lectures on exhibits and archival/library materials.
- Prepares publicity and appropriate handout materials on archival/library materials.
- Attends and participates in historical workshops and other forums, seminars, and meetings concerned with New Jersey history.
- Schedules and conducts library, museum, and/or archives tours for interested groups.
- Prepares clear, accurate, and informative statistical reports and correspondence as required.
- Maintains the security and integrity of essential records and files relating to the historical development of major New Jersey criminal cases.
- Maintains essential information database reference and technical categorizing services of the museum as required.
- Maintains and updates the Standard Operating Procedures book as required.
- Utilizes various types of video, photographic, audio and electronic and/or manual recordings, and information networking systems used by the agency.
- Will be required to learn to utilize various types of electronic and/or manual recording and computerized information systems used by the agency, office, or related units.
Education
Graduation from an accredited college with a Bachelor's degree in History.
License
Appointee will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle, rather than employee mobility, is necessary to perform the essential duties of the position.
Knowledge, skills and abilities
- Ability to organize assigned tour, lecture, and discussion work, analyze the various problems which arise therein, and develop appropriate work methods.
- Ability to prepare and present lectures appropriate to specific age and interest groups concerned with New Jersey history.
- Ability to plan exhibits which will be interesting to persons of varying age and intellectual levels.
- Ability to draft correspondence and answer inquiries.
- Ability to establish and maintain cooperative work relationships with state and local community groups and organizations interested in or concerned with New Jersey history.
- Ability to prepare clear, sound, accurate, and comprehensive reports of the programs assigned, containing findings, conclusions, and recommendations.
- Ability to maintain essential records and files.
- Ability to learn to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units.
- Ability to read, write, speak, understand, or communicate in English sufficiently to perform the duties of this position. American Sign Language or Braille may also be considered as acceptable forms of communication.
- Persons with mental or physical disabilities are eligible as long as they can perform essential functions of the job with or without reasonable accommodation. If the accommodation cannot be made because it would cause the employer undue hardship, such persons may not be eligible.
Note
The definition and examples of work for this title are for illustrative purposes only. A particular position using this title may not perform all duties listed in this job specification. Conversely, all duties performed on the job may not be listed.