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N.J.A.C. 4A:1-2.2 Public records

N.J.A.C. 4A:1-2.2, Public records. The following Civil Service Commission records shall be public: 1. An individual's name, title, salary, compensation, dates of government service, and reaso Full text with 3 recorded amendments.

General Rules and Agency Organization · Records

Current through New Jersey Register, Vol. 58 No. 14, July 20, 2026. Reviewed as of July 26, 2026.

This is an annotated mirror, not the official publication. Verify against the Civil Service Commission before relying on it.

In plain language

Salary is public. The personnel file behind it is not. This section draws that line across Civil Service Commission records. Public: an individual name, title, salary, compensation, dates of government service and reason for separation; the specific educational or medical qualifications a position requires; final orders of the Commission; and any other records the law requires to be made, maintained or kept on file. Not public: individual personnel records beyond those items, which are released only to the subject employee, an authorized representative of that employee, or governmental representatives in connection with their official duties. The medical category splits in two directions at once. What a job requires is disclosable. An individual medical, psychiatric or psychological history, diagnosis, treatment or evaluation is not.

Written by the NJ Civil Service Navigator editorial team from the text of N.J.A.C. 4A:1-2.2. It is a description of the rule, not the rule itself, and not legal advice.

(a) The following Civil Service Commission records shall be public: #

1. An individual's name, title, salary, compensation, dates of government service, and reason for separation; #

2. Information on specific educational or medical qualifications required for employment, but not any information relating to an individual's medical, psychiatric, or psychological history, diagnosis, treatment, or evaluation; #

3. Final orders of the Commission; and #

4. Other records which are required by law to be made, maintained, or kept on file. #

(b) Individual personnel records, except as specified in (a)1 through 3 above, are not public records and shall not be released other than to the subject employee, an authorized representative of the employee, or governmental representatives in connection with their official duties. #

(c) In addition to records designated as confidential pursuant to the provisions of N.J.S.A. 47:1A-1 et seq., or any other statute, rule, Executive Order of the Governor, resolution of both houses of the Legislature, Rule of court, or any Federal law or regulation, the following records shall not be considered government records subject to public access pursuant to N.J.S.A. 47:1A-1 et seq.: #

1. Appeal files in any Civil Service Commission and Division of Equal Employment Opportunity and Affirmative Action matters, including written submissions of the parties and all other related documentation used to make an administrative determination in these matters. However, final administrative decisions of the Commission shall be considered public records. #

(d) See N.J.A.C. 4A:4-2.16 concerning examination records. #

Amendment history

Rule numbers, effective dates and New Jersey Register citations as published. 3 recorded changes.

  1. AmendedR.2015 d.185
    47 N.J.R. 1369(a); 47 N.J.R. 2963(c)
  2. AmendedR.2008 d.214
    40 N.J.R. 1400(a); 40 N.J.R. 4519(b)
  3. AmendedR.1992 d.416
    24 N.J.R. 2490(a); 24 N.J.R. 3715(a)

Commission decisions citing 4A:1-2.2

4 decisions of the Civil Service Commission since January 16, 2019 cite this section (denied 3, granted in part 1, as the minutes record the outcome). The newest:

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