OFFICE SUPERVISOR (State)
To land Office Supervisor in New Jersey you go through the competitive route: you sit an announced exam and the score puts you on the eligible list agencies hire from.
The one gate is 5 years of relevant experience. The FY2027 range lands between $58,222 and $84,763, and state payroll currently lists about 37 people in the title, most of them at Children and Families.
How to apply
This title is filled by competitive examination.
See every real route in, and where to apply. 3 agencies employ it. We don't track live vacancies.
See all 3 employers and how to apply →Who employs this title
Office Supervisor appears on the State payroll at 3 departments, most of them at Department of Children and Families. It is also used at one independent authority, New Jersey Transit Corporation.
State departments
| Employer | Employees |
|---|---|
| Department of Children and Families | 32 |
| Department of Law & Public Safety | 3 |
| Department of Human Services | 2 |
Independent authorities
| Employer | Employees |
|---|---|
| New Jersey Transit Corporation | 8 |
State payroll and independent authority payroll are separate systems and are never merged. See data sources.
Who employs this title
State payroll records show 37 people working under this title. The median actual salary is $81,897. The agencies employing the most are:
- Children and Families (32)
- Law and Public Safety (3)
- Human Services (2)
Counts from NJ YourMoney agency payroll. See statewide workforce analytics.
Official job specification
The text below is the official specification published by the New Jersey Civil Service Commission. The plain-language summary and analysis above are derived from it by NJ Civil Service Navigator. Source: the official specification page at NJ CSC.
Definition
Under direction of a Division Director or other administrative official in a department, supervises and coordinates the clerical programs and staff of a medium to large clerical unit; does other related work.
Examples of work
- As assigned by an administrative official, directs, organizes, supervises, and coordinates general office, and associated clerical programs.
- Gives appropriate assignments, instruction, and supervision to division clerical and stenographic employees; assigns and reassigns staff to assure completion of work schedules and meet peak load and/or emergency periods.
- Plans, organizes, and assigns the work of the organizational unit and evaluates employee performance and conduct, enabling the effective recommendation of the hiring, firing, promoting, and disciplining of subordinates.
- Reviews and makes recommendations regarding staffing, procedures, and work programs.
- Processes employee personnel records, prepares letters, and memoranda as required; confers with the director or other administrative officer concerning division work load and/or emergency periods.
- Carries out administrative assignments as required by the director or other administrative official.
- Assists in the compilation of information for the division budget request.
- Prepares replies to designated correspondence.
- Prepares monthly, annual, and other reports.
- Supervises the maintenance of division records and files.
- May prepare extensive correspondence in the course of official duties.
- May supervise the preparation of all division purchase orders, inter-departmental requisitions, travel requests, and motor pool records.
- May supervise the maintenance of records relating to the distribution of publications and the assignment of audit personnel in order to ensure accurate billing to division clientele for materials and/or services provided.
- Will be required to learn to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units.
Experience
Five (5) years of experience in clerical work, three (3) years of which shall have been in a supervisory capacity.
License
Appointees will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle, rather than employee mobility, is necessary to perform the essential duties of the position.
Knowledge, skills and abilities
- Knowledge of the laws, rules, regulations, standards, policies and procedures of the department, especially as they relate to the division assigned.
- Knowledge of the problems encountered in planning a complex clerical program, in organizing assigned clerical and supervisory work, and developing work procedures.
- Knowledge of approved English usage, filing systems, statistical procedures, business office equipment and machines, and their features and limitations.
- Ability to comprehend office methods, practices, routines, machines and equipment, and the internal organization, personnel, function, and established regulations, policies, and procedures of the particular department.
- Ability to organize assigned clerical employees and supervise the performance of their work.
- Ability to function harmoniously with people within and without the organization and to function effectively in interpersonal relationships.
- Ability to understand material of a technical nature containing rules, regulations, procedures, and systems of the organization, to assimilate this material to subordinates in a non-technical, clear, concise, manner in both written and oral form.
- Ability to prepare and supervise the preparation of appropriate bulletins, pamphlets, and circulars of varied types.
- Ability to prepare detailed, technical, and confidential correspondence, as required.
- Ability to establish and supervise the preparation of statistical and other reports containing findings, conclusions, and recommendations.
- Ability to establish and supervise the maintenance of records and files.
- Ability to learn to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units.
- Ability to read, write, speak, understand, or communicate in English sufficiently to perform the duties of this position. American Sign Language or Braille may also be considered as acceptable forms of communication.
- Persons with mental or physical disabilities are eligible as long as they can perform the essential functions of the job after reasonable accommodation is made to their known limitations. If the accommodation cannot be made because it would cause the employer undue hardship, such persons may not be eligible.
Note
The examples of work for this title are for illustrative purposes only. A particular position using this title may not perform all duties listed in this job specification. Conversely, all duties performed on the job may not be listed.