SUPERVISOR OF LEGAL SECRETARIAL SERVICES
Career Family: SUPERVISOR
Supervisor of Legal Secretarial Services is a competitive state title, the kind you test for: the exam result, not a hiring manager's pick, decides where you land in line.
What it takes is 4 years of relevant experience. Pay on the FY 2027 schedule runs $55,691 to $81,008, and state payroll currently lists 6 people in the title, most of them at Law and Public Safety.
How to apply
This title is filled by competitive examination.
See every real route in, and where to apply. One agency employs it. We don't track live vacancies.
See where to apply for this title →Who employs this title
Supervisor of Legal Secretarial Services appears on the State payroll at one department, Department of Law & Public Safety.
State departments
| Employer | Employees |
|---|---|
| Department of Law & Public Safety | 6 |
State payroll and independent authority payroll are separate systems and are never merged. See data sources.
Who employs this title
State payroll records show 6 people working under this title. The median actual salary is $77,045. The agencies employing the most are:
- Law and Public Safety (6)
Counts from NJ YourMoney agency payroll. See statewide workforce analytics.
Official job specification
The text below is the official specification published by the New Jersey Civil Service Commission. The plain-language summary and analysis above are derived from it by NJ Civil Service Navigator. Source: the official specification page at NJ CSC.
Definition
Under direction of a Section Chief (Deputy Attorney General 1 or higher) supervises the work activities of legal secretaries and other clerical personnel performing transcription, irrespective of medium, within a section or similar organizational component; does other related duties. NOTE: The examples of work for this title are for illustrative purposes only. A particular position using this title may not perform all duties listed in this job specification. Conversely, all duties performed on the job may not be listed.
Examples of work
Plans, organizes, and directs the work programs of the secretarial and clerical staff in such manner as to ensure prompt and adequate secretarial, typing, and other clerical support services to department officers. Assigns and instructs individuals and groups of legal secretaries and other clerical employees and supervises the performance of their work. Plans, organizes, and assigns the work of the organizational unit and evaluates employee performance and conduct, enabling the effective recommendation of the hiring, firing, promoting, and disciplining of subordinates. Reviews and sorts incoming work; assigns it to legal secretaries and other clerical employees; reviews completed work for neatness, accuracy, grammar, spelling, punctuation, and enclosures and for compliance with established department form and procedure; ensures that completed assignments are properly routed; assigns secretarial duties. Supervises the processing of a large volume of correspondence, which may be of a legal, technical, or complex nature. Reviews briefs, pleadings, citations, and other legal correspondence/documents to ensure accuracy, adherence to prescribed formats, and compliance with applicable policy/procedures. Establishes and maintains case logs and related control files to facilitate workflow and case control; recommends modifications to existing procedures. Transcribes legal and other dictation, usually of a complex and confidential nature, to fulfill normal/special requirements imposed by the Attorney General or the Chief Executive. Serves as the legal/confidential secretary to the unit supervisor. Monitors the daily production of transcription and typing. Reviews and prepares evaluations of completed work assignments and other field or individual clerical and secretarial employees. Maintains an up-to-date file of form letters and forms used by the department and makes such revisions as are required; maintains a file of obsolete forms and letters for reference purposes. Transcribes dictation, irrespective of medium. Utilizes word processing equipment and software programs to prepare complex technical and/or legal documents. Prepares and maintains in current condition an instruction book to be supplied to unit employees. Prepares merit rating for unit employees and keeps records of annual and sick level for unit employees. Trains new secretarial and clerical employees in the use of dictation and word processing equipment and office procedures. Prepares factual reports. Maintains essential records and files. May be required to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units.
Experience
Four (4) years of experience in legal secretarial work, two (2) years of which shall have been as a lead worker or supervisor and have included the assignment of work to legal secretaries and other clerical employees.
License
Appointees will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle, rather than employee mobility, is necessary to perform the essential duties of the position.
Knowledge, skills and abilities
Knowledge of the rules, regulations, polices and procedures of the department regarding the preparation of correspondence, reports, memoranda, and other documents after a period of training. Knowledge of the secretarial requirements of the department and familiarity with those periods of heavy loads and with established dead lines. Knowledge of legal terminology and law office procedures. Knowledge of docketing procedures. Knowledge of approved English usage, correct spelling, sentence structure, and paragraphing. Knowledge of the technical and other problems likely to be encountered in supervising the processing of a large volume of correspondence, a portion of which may be concerned with detailed legal, technical, or medial matters. Knowledge of the format and required content of legal forms and documents. Skill in utilizing word processing equipment and software programs. Ability to locate and check legal citations and references. Ability to assemble legal data in accordance with standardized procedures. Ability to maintain dockets. Ability to plan, organize, and supervise the work of a group of legal secretaries in such a manner as to ensure prompt and efficient secretarial and clerical services and to handle rush assignments. Ability to take and transcribe dictation, irrespective of medium, which may be of a complex nature. Ability to assign and instruct secretarial and clerical employees and supervise the performance of their work. Ability to comprehend and utilize modern, approved office routines, procedures, and techniques in handling a large volume of correspondence. Ability to review and evaluate completed work assignments and the work of individual employees. Ability to train secretarial and other clerical employees to ensure the prompt and efficient flow of work. Ability to prepare reports and to maintain essential records and files. Ability to learn to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units. Ability to read, write, speak, understand, or communicate in English sufficiently to perform the duties of this position. American Sign Language or Braille may also be considered as acceptable forms of communication. Persons with mental or physical disabilities are eligible as long as they can perform the essential functions of the job after reasonable accommodation is made to their known limitations. If the accommodation cannot be made because it would cause the employer undue hardship, such persons may not be eligible.