SUPERVISOR PERSONNEL RECORDS AND PAYROLL PROCESSING 3
Career Family: SUPERVISOR PERSONNEL RECORDS AND PAYROLL PROCESSING
To land Supervisor Personnel Records and Payroll Processing 3 in New Jersey you go through the competitive route: you sit an announced exam and the score puts you on the eligible list agencies hire from.
On pay it sits at the foot of the Supervisor Personnel Records and Payroll Processing ladder. One promotion up is Supervisor Personnel Records and Payroll Processing 2, whose band tops out about $11,542 higher. The one gate is 3 years of relevant experience. The FY2026 range lands between $53,807 and $78,268.
How to get hired
- Watch for an open-competitive announcement for Supervisor Personnel Records and Payroll Processing 3 on the NJ Civil Service Commission jobs portal. Announcements run for a fixed filing window.
- Apply during that window and sit the examination. Depending on the title, that can be a written test, a rating of your training and experience, or a mix of the two.
- Passing scores go onto a ranked eligible list. Veterans get preference points added on top of their score.
- When an agency has a vacancy it must appoint from the top of that list under the "Rule of Three." Many competitive jobs are first filled provisionally while the list is being built.
Read the official specification at NJ Civil Service Commission.
Pay ladder: Supervisor Personnel Records and Payroll Processing series
- Supervisor Personnel Records and Payroll Processing 3 — $53,807 – $78,268 (this title)
- Supervisor Personnel Records and Payroll Processing 2 — $61,510 – $89,810
- Supervisor Personnel Records and Payroll Processing 1 — $70,431 – $103,187
Promoting to Supervisor Personnel Records and Payroll Processing 2 raises the top of the band by about $11,542. Its top salary lands around the 19th percentile of all NJ civil service titles that publish a range.
Rungs are ordered by FY2026 pay. NJ level numbers are not always sequential, so ordering follows salary rather than the title number.
Official job specification
The text below is the official specification published by the New Jersey Civil Service Commission. The plain-language summary and analysis above are derived from it by NJ Civil Service Navigator.
Definition
Under direction of a supervisory official in a State department, institution or agency employing between 500 and 1,5000 employees, supervises staff involved in the preparation of unit payrolls, and the preparation and maintenance of payroll and personnel records and other forms or in an organization not larger than 4,000 employees may supervise two or more units involved in one or more of these functions; does other related duties. NOTE: The examples of work for this title are for illustrative purposes only. A particular position using this title may not perform all duties listed in this job specification. Conversely, all duties performed on the job may not be listed.
Examples of work
Supervises the preparation of regular, overtime, and supplemental payrolls and the assembly of payroll documents. Supervises the preparation of personnel actions for appointment, promotion, demotion, transfer, and creation of new positions. Supervises the preparation and processing of records for separations, lump sum payments, leaves of absence, and attendance reports. Supervises the maintenance of payroll and personnel records within the Department of assignment. Interprets regulations and policies on payroll matters. Prepares correspondence on payroll, leave records, and related personnel matters. Supervises the work operations and/or functional programs and has responsibility for effectively recommending the hiring, firing, promoting, and/or disciplining of employees. Supervises the payroll work involved in implementing health, vision, and dental and other benefits programs. Supervises the timely preparation of regular, overtime, and supplemental payrolls. Coordinates the work of assigned employees. Supervises the distribution of regular, overtime, and supplemental paychecks. Establishes and maintains cooperative working relationships with subordinates, co-workers and others. Supervises the receipt and processing of pension membership applications, retirement and loan applications, and other personnel forms. Provides information on salary, benefits and related personnel matters. Provides assistance in the completion of forms. Prepares clear, sound, accurate, and informative reports on payroll matters. Will be required to learn to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units.
Experience
Three (3) years of experience in the preparation and maintenance of personnel and payroll records, one (1) year of which shall have involved supervisory responsibility.
License
Appointees will be required to possess a driver's license valid in NJ only if the operation of a vehicle, rather than employee mobility, is necessary to perform essential duties of the position.
Knowledge, skills and abilities
Knowledge of supervisory techniques. Knowledge of the factors to be considered in calculating payroll deductions. Knowledge of the problems involved in the preparation and maintenance of payroll and personnel records. Knowledge of the methods used in the preparation and maintenance of payments. Ability to provide information on personnel matters and assistance in the completion of forms. Ability to prepare correspondence and reports. Ability to read, and interpret rules and regulations regarding payroll matters and apply them to specific situations. Ability to provide assignments and instruction to staff and supervise their performance. Ability to supervise the preparation and submission of personnel, benefit and other forms. Ability to supervise the preparation and submission of payrolls in a timely manner. Ability to establish and maintain the essential records and files. Ability to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units. Ability to read, write, speak, understand, and communicate in English sufficiently to perform duties of this position. American Sign Language or Braille may also be considered as acceptable forms of communication. Persons with mental or physical disabilities are eligible as long as they can perform essential functions of the job after reasonable accommodation is made to their known limitations. If the accommodation cannot be made because it would cause the employer undue hardship, such persons may not be eligible.