PROPERTY MANAGEMENT SERVICES SPECIALIST 2

Code: 52603 State Competitive Range: P21 (FY 2027) Work week NE: FLSA coveredOvertime table (4A:3, Appx. A)

Salary: $66,592.01 - $97,353.91/year FY 2027 schedule (last updated 2026-07-27)

Official job specification

The text below is the official specification published by the New Jersey Civil Service Commission. The plain-language summary and analysis above are derived from it by NJ Civil Service Navigator. Source: the official specification page at NJ CSC.

Definition

Under general direction of a supervisor in the Department of the Treasury, performs work of average difficulty involving real property acquisition, lease and disposal, and inventory and/or planning, assessment, construction/renovation, allocation, use and building maintenance/services, building operations, and/or contract administration for building programs or renovations; does other related duties as required.

Examples of work

Contacts State and local officials with respect to state real property matters. Investigates and clarifies problem areas with respect to determination of state real property ownership, title searches, department jurisdiction, and property boundaries. Aids the unit supervisor in gathering, interpreting, and correlating miscellaneous state and local real property and/or design/construction project data and prepares factual reports of findings. Performs the work of average difficulty involved in the administration of construction and/or professional service contracts associated with building programs for new facilities or the renovation of existing facilities. Maintains a system for classifying, cataloging, filing, and retrieval of states deed records for state real property. Performs analytical studies and assignments involving the inventory, cataloging, evaluation, acquisition, and disposal of state owned or leased real property, and prepares reports, as required. May maintain information in mapped and tabular form for state real property holdings in New Jersey. Completes the onsite inspection of state owned real property and/or construction/renovation projects to obtain information for inventory and evaluation phases by using tax maps and records, bureau key sheets, previous real property records, contract provisions, policies, procedures and pertinent state and federal regulations. Provides information to other state agencies, local governments, and the general public on matters relating to state owned or leased real property and design/construction projects. Completes or assists in completion of complex programmatic audits to determine and ensure internal bureau compliance with prevailing building allocation, use, maintenance, and operation policies, contract provisions, rules, and regulations; provides input into the resolution of audit findings. Prepares and processes various contract documents in accord with construction project management and/or property leasing policies and procedures. Collects, compiles, and reports quantitative data on building age and condition, energy consumption, maintenance and repair costs, building allocation, construction/renovation costs, procurement volumes and/or operating maintenance parts and supplies. Participates in analysis of department space needs using computer information, published data, market research, historical leased space data, agency growth projections, costs, state budget growth projections, and/or proposed federal and state legislation to assist in procurement, allocation, use, renovation and replacement of leased space facilities for state government. Conducts routine inspections and evaluates existing or proposed facilities to determine compliance with state standards to include architectural, engineering, specifications, codes, and regulations and provides recommendations on suitability for acquisition or lease by the state. Participates in preparation and analysis of evaluative data for use in budgetary or capital construction planning by reviewing and analyzing financial records, economic data and forecasts on rental cost components, and other fiscal data, including central rent budget, space needs and growth projections, proposed federal and state legislation, and proposed new programs. Investigates and evaluates complaints and grievances involving violation of state lease and/or design/construction contract standards by either user agency or landlord and takes appropriate action to resolve complaints and grievances. Operates a building or administers contracted building services. Supervises staff, prepares schedules, and inspects work. Coordinates the data entry/extraction of property management/construction project data to ensure timely and accurate management information reporting, and provides recommendations for changes when necessary. Participates in the implementation of various bureau policies and procedures regarding the space program including procurement, design, construction/ renovations, compliance, use, maintenance, repairs, and service and assesses bureau activities and agency compliance using performance indices and other standards. Participates in preparation of layouts, plans, cost analyses and specifications for construction or alteration of facilities to ensure suitability for state occupants including compliance with state standards, codes, and ADA, and oversees the construction activities. Participates in analysis of specific agency space needs in terms of space requirements, costs, program location criteria, and in terms of occupancy by evaluation of Space Planning Request Forms (SPR's), related data, and input from agency administrators. Participates in developing and maintaining an inventory of suitable properties available, and performs some market research analysis to identify suitable properties using market surveys, published and computerized information sources, and multimedia advertising, contacting real estate broker, owners, or agents, and making personal site evaluations to locate potential leased space for use by state agencies. Requests, receives, and evaluates formal landlord lease proposals for routine leased space needs and assists in the negotiation for leases with agents of record or owners. Participates in acquisition and/or installation of furniture, fixtures, and equipment, in management of construction or renovation projects, and in acquisition and management of consulting contracts. Recommends initiation, continuation, and abatement of payment for regular rent and any other appropriate charges associated with leased premises. Prepares clear, technical, accurate reports and correspondence. Maintains records and files. Will be required to learn to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units.

License

Appointee will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle, rather than employee mobility, is necessary to perform essential duties of the position.

Knowledge, skills and abilities

Knowledge of the methods used to collect and analyze data. Knowledge of investigative and auditing techniques, research methodology, and operations analysis. Knowledge of the applications of a management information system. Knowledge of building and systems construction standards. Knowledge of inventory control methods. Ability to interpret and apply laws, regulations, policies, and procedures relating to acquisition, use, and maintenance of leased and owned property programs. Ability to interpret of legal agreements and descriptions of property. Ability to interpret real estate contracts, agreements, and building specifications. Ability to compare findings of research and investigation on leased space procurement, construction/renovation, compliance, use, maintenance, and repair as related to established standards. Ability to organize assigned field, office, and other real property work and develop effective work methods. Ability to understand and apply sound business practices to the space procurement and compliance process. Ability to research and apply legal and administrative requirements of contractual agreements. Ability to evaluate the impact of state operations and programs on space requirements. Ability to correlate basic deed information with tax maps. Ability to establish and maintain cooperative working relationships with those interested or involved with the work of the unit. Ability to prepare routine reports and correspondence. Ability to maintain records and files. Ability to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units. Ability to read, write, speak, understand, and communicate in English sufficiently to perform the duties of this position. American Sign Language or Braille may also be considered as acceptable forms of communication. Persons with mental or physical disabilities are eligible as long as they can perform essential functions of the job with or without reasonable accommodation. If the accommodation cannot be made because it would cause the employer undue hardship, such persons may not be eligible.

Note

The examples of work for this title are for illustrative purposes only. A particular position using this title may not perform all duties listed in this job specification. Conversely, all duties performed on the job may not be listed. Applicants must meet one of the following or a combination of both experience and education. Thirty (30) semester hour credits are equal to one (1) year of relevant experience. Six (6) years of professional experience in work involving real estate acquisition, financing, appraising, negotiation, property management, building operations/complex management, contract/grant administration, or construction management services, or a related field. OR Possession of a bachelor's degree from an accredited college or university; and two (2) years of the above-mentioned professional experience. "Professional experience" refers to work that is creative, analytical, evaluative, and interpretive; requires a range and depth of specialized knowledge of the profession's principles, concepts, theories, and practices; and is performed with the authority to act according to one's own judgment and make accurate and informed decisions.