PROPERTY MANAGEMENT SERVICES SPECIALIST 3

Code: 52604 State Competitive Range: P24 (FY 2027) Work week NE: FLSA coveredOvertime table (4A:3, Appx. A)

Salary: $76,286.63 - $111,856.03/year FY 2027 schedule (last updated 2026-07-27)

Official job specification

The text below is the official specification published by the New Jersey Civil Service Commission. The plain-language summary and analysis above are derived from it by NJ Civil Service Navigator. Source: the official specification page at NJ CSC.

Definition

Under general direction of a Property Management Services Specialist 4 or other supervisory official in the Department of the Treasury, completes complex professional work of considerable difficulty required to provide or support real property management, real property acquisition, lease and disposal, and inventory and/or planning, assessment, construction/ renovation, allocation, use and building maintenance/services, building operations, and/or contract administration for building programs or renovations; does other related duties as required.

Examples of work

Contacts State and local officials regarding state real property matters. Investigates and clarifies problem areas of average difficulty with respect to determination of state real property ownership, title searches, department jurisdiction, and property boundaries. Performs the more complex professional duties connected with disposal of state real property, acquisition of property for state use, granting of easements across state lands, and/or leasing of out-of-state owned property. Performs work of considerable difficulty involved in the administration of construction and/or professional service contracts associated with building programs for new facilities or the renovation of existing facilities. Participates in the assembly of information on various parcels of state real property, capital construction planning, and design/construction project status for input into a computerized information system. Conducts analysis and planning of department space needs using computer information, published data, market research, historical leased space data, agency growth projections, state budget growth projections, costs and proposed federal and state legislation to assist in procurement, allocation, use, renovation and replacement of leased space facilities for state government. Conducts inspections and evaluations of existing and proposed facilities to determine compliance with state standards to include architectural, engineering, specifications, codes, and regulations and make recommendations on suitability for acquisition or lease by the state. Manages the acquisition and installation of furniture, fixtures, and equipment. Performs construction management activities on complex construction or renovation projects. Directs acquisition and management of consulting contracts Prepares and provides analytical and evaluative data for use in budgetary or construction project planning; by reviewing and analyzes financial records, economic data and forecasts on rental cost components, and other fiscal material including the central rent budget, space needs and growth projections, proposed federal and state legislation, and proposed new programs. Directs or conducts investigation and evaluation of complaints and grievances involving violation of state lease/construction project contract standards, specifications or project deliverables by either user agency or landlord and takes appropriate action to resolve complaints and grievances. When functioning in a supervisory capacity, directs and coordinates all phases of considerably difficult leased space procurement or compliance process by using industry models, flow charts, and target data schedules, and provides recommendations for necessary changes. Implements various division policies and procedures regarding the leased space program including procurement, construction/renovations, compliance, use, maintenance, repairs, and service and assesses bureau activities and agency compliance using performance indices, and provides recommendations to supervisory persons on corrective action when policies are not followed or require changed. Conducts considerably difficult analysis of specific agency space needs in terms of space requirements, program location criteria, and terms of occupancy by evaluating space requests, related data, and input from agency administrators. Prepares detailed layouts, plans, cost estimates, analyses and specifications for construction or alteration of facilities to ensure suitability for state occupants including compliance with state standards, codes, and ADA and oversees the construction activities. Coordinates the data entry/extraction of property management/construction project data to ensure timely and accurate management information reporting, and provides recommendations for changes when necessary. Prepares contract documents and processes contract payments in accord with construction project management and/or leasing policies and procedures. Prepares correspondence and technical reports. Calculates and verifies payment of rental and other associated leasing charges. Aids in management of state facilities leased to non-state agencies, visits sites, handles routine inquiries, ensures rental payments are made, and coordinates necessary repairs. Operates a building and/or administers contracted building services. Supervises staff and schedules and inspects work. Maintains records and reports. Will be required to learn to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units.

License

Appointee will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle, rather than employee mobility, is necessary to perform essential duties of the position.

Knowledge, skills and abilities

Knowledge of the methods used to collect and analyze data. Knowledge of investigative and auditing techniques, research methodology, and operations analysis. Knowledge of the applications of a management information system. Knowledge of building and systems construction standards. Knowledge of inventory control methods. Ability to interpret and apply laws, regulations, policies, and procedures relating to the acquisition, use, and maintenance of leased and owned property programs. Ability to interpret legal agreements and descriptions of property. Ability to interpret real estate contracts, agreements, and building specifications. Ability to compare findings of research and investigation on leased space procurement, construction/renovation, compliance, use, maintenance, and repair as related to established standards. Ability to organize assigned field, office, and other real property work and develop effective work methods. Ability to understand and apply sound business practices to the space procurement and compliance process. Ability to establish and maintain cooperative working relationships with those interested or involved with the work of the unit. Ability to prepare reports and correspondence. Ability to maintain records and files. Ability to research and apply legal and administrative requirements of contractual agreements. Ability to evaluate the impact of state operations and programs on space requirements. Ability to correlate basic deed information with tax maps. Ability to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units. Ability to read, write, speak, understand, and communicate in English sufficiently to perform the duties of this position. American Sign Language or Braille may also be considered as acceptable forms of communication. Persons with mental or physical disabilities are eligible as long as they can perform essential functions of the job with or without reasonable accommodation. If the accommodation cannot be made because it would cause the employer undue hardship, such persons may not be eligible.

Note

The examples of work for this title are for illustrative purposes only. A particular position using this title may not perform all duties listed in this job specification. Conversely, all duties performed on the job may not be listed. Applicants must meet one of the following or a combination of both experience and education. Thirty (30) semester hour credits are equal to one (1) year of relevant experience. Seven (7) years of professional experience in work involving real estate acquisition, financing, appraising, negotiation, property management, building operations/complex management, contract/grant administration, or construction management services, or a related field. OR Possession of a bachelor's degree from an accredited college or university; and three (3) years of the above-mentioned professional experience. "Professional experience" refers to work that is creative, analytical, evaluative, and interpretive; requires a range and depth of specialized knowledge of the profession's principles, concepts, theories, and practices; and is performed with the authority to act according to one's own judgment and make accurate and informed decisions.