PROGRAM MANAGER ADDICTIONS (M32)

Official job specification

The text below is the official specification published by the New Jersey Civil Service Commission. The plain-language summary and analysis above are derived from it by NJ Civil Service Navigator. Source: the official specification page at NJ CSC.

Definition

Under direction of the Assistant Commissioner or other supervisory official in the Department of Health, is responsible for the management of all phases of an assigned program including planning, organizing, and developing methods and procedures, directing and coordinating program activities, exercising control over specific functions or phases of a program including control of expenditures/budgeting that are related to the control of alcoholism, drug abuse, and other addictions; performs related work as required.

Examples of work

Administers and directs program activities including planning and supervising implementation of programs and developing policies and procedures in accord with administrative and fiscal guidelines. Evaluates delivery of program services to ensure that alcoholism, drug abuse, and addiction services are being provided efficiently and effectively. Provides technical support to external treatment and prevention programs in the state for the development of their internal evaluation processes and preparation of evaluation components of proposals to be submitted to state, county, or federal agencies. Develops and maintains liaison with federal agencies to obtain maximum financial support and administrative guidance to promote alcoholism, drug abuse, and other addiction health program services. Oversees and provides managerial assistance and guidance to staff in the coordination of program activities and assistance in solving technical and programmatic problems with other divisions within the department, state, and public agencies and facilities. Develops training programs in collaboration or cooperation with professional groups including medical societies, educational groups, and law enforcement groups, and provides information and assistance to community groups, treatment providers, or related government agencies. Supervises work operations of assigned staff, develops performance standards, makes performance evaluations, provides guidance and counsel to staff, and approves personnel actions within the program or unit including promotions, hiring, and disciplinary actions in accord with department policies and state regulations. Plans, develops, and implements evaluation studies of treatment and prevention programs. Recommends, administers, and monitors the program or unit budget and reviews, approves, or disapproves most requests for expenditures. Oversees the reviews of health service grant applications, recommends potential recipients, and oversees the administration of awarded grants by assigned program officers. Develops and maintains liaison with educators, community leaders, local health officials, health care administrators, and other health related personnel to aid in identification of community needs and in planning for program services. Plans, supervises, and collects data for preparation of state and/or federal budget requests. Prepares reports on program activities and studies including findings, conclusions, and recommendations. Prepares applications for federal and other grant funds through the design of original and creative research projects and studies. Administers contractual agreements with outside agenciesperforming program services. Directs the acquisition, control, and maintenance of supplies and equipment to ensure availability for ongoing and proposed research projects. Prepares and edits annual, monthly, and other program research and grant reports containing findings, conclusions, and recommendations. Prepares annual budget request. Will be required to learn to utilize various types of electronic and/or manual recording and computerized information systems used by the agency, office, or related units.

License

Appointees will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle, rather than employee mobility, is necessary to perform the essential duties of the position.

Knowledge, skills and abilities

Knowledge of management and planning principals, administrative practices and procedures, and operational/organizational theories, and the application thereof in directing overall work operations. Knowledge of principles of budget, planning, and administration. Knowledge of principles of organizational and personnel management. Knowledge of social, economic, and health problems and statistics incidental to alcohol, drug abuse, and other addictions. Knowledge of priorities, program objectives, policies, and internal organization of the assigned program or unit organizations after a period of training. Knowledge of the agencies of state and local government and private organizations in New Jersey that have a working relationship with the department after a period of training. Ability to manage a state program or unit including setting goals, planning and implementing work programs, and developing policies and procedures. Ability to evaluate program or unit performance and develop alternative methods to improve performance and meet established objectives. Ability to develop and administer procedures to ensure appropriate confidentiality of program records and activities. Ability to effectively supervise subordinate staff including developing work operations and performance standards, making performance evaluations, and approving personnel actions for the unit. Ability to establish cooperative working relationships and coordinate programs with other offices or organizations that impact on or relate to the work of the program or unit. Ability to establish cooperative working relationships with supervisors and staff. Ability to develop, administer, and monitor the program or unit budget. Ability to develop and recommend program or unit policies. Ability to prepare and/or direct the preparation of clear reports and studies that include findings, conclusions, and recommendations. Ability to prepare clear, detailed correspondence. Ability to speak in public. Ability to represent the department at conferences, seminars, or meetings. Ability to organize and administer conferences, seminars, or meetings. Ability to supervise and/or maintain essential records and files. Ability to learn to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units. Ability to read, write, speak, understand, or communicate in English sufficiently to perform the duties of this position. American Sign Language or Braille may also be considered as acceptable forms of communication. Persons with mental or physical disabilities are eligible as long as they can perform the essential functions of the job after reasonable accommodation is made to their known limitations. If the accommodation cannot be made because it would cause the mployer undue hardship, such persons may not be eligible.

Note

The examples of work for this title are for illustrative purposes only. A particular position using this title may not perform all duties listed in this job specification. Conversely, all duties performed on the job may not be listed. Applicants must meet one of the following or combination of both experience and education. Thirty (30) semester hour credits are equal to one (1) year of relevant experience. Nine (9) years of professional program management experience involved in the planning, evaluation, treatment, rehabilitation, research, and prevention of alcohol, drug abuse, or other addictions, two (2) years of which shall have been in a supervisory capacity. OR Possession of a Bachelor's degree from an accredited college or university; and five (5) years of the above-mentioned professional experience, two (2) years of which shall have been in a supervisory capacity. OR Possession of a Master's degree in Public Health, Social Work, Sociology, or Health Education; and four (4) years of the above-mentioned professional experience, two (2) years of which shall have been in a supervisory capacity. "Professional experience" refers to work that is creative, analytical, evaluative, and interpretive; requires a range and depth of specialized knowledge of the profession's principles, concepts, theories, and practices; and is performed with the authority to act according to one's own judgement and make accurate and informed decisions.