SUPERVISING ADMINISTRATIVE ANALYST
Career Family: ADMINISTRATIVE ANALYST
In New Jersey, Supervising Administrative Analyst is filled through the competitive process: candidates take a civil service exam and are hired off a ranked list, not picked at will.
The stated bar is a master's degree, but candidates can swap in added experience for the diploma. The FY2026 range lands between $106,547 and $157,363, and state payroll currently lists about 106 people in the title, led by Children and Families.
How to get hired
- Watch for an open-competitive announcement for Supervising Administrative Analyst on the NJ Civil Service Commission jobs portal. Announcements run for a fixed filing window.
- Apply during that window and sit the examination. Depending on the title, that can be a written test, a rating of your training and experience, or a mix of the two.
- Passing scores go onto a ranked eligible list. Veterans get preference points added on top of their score.
- When an agency has a vacancy it must appoint from the top of that list under the "Rule of Three." Many competitive jobs are first filled provisionally while the list is being built.
Read the official specification at NJ Civil Service Commission.
Who employs this title
State payroll records show 106 people working under this title. The median actual salary is $147,200. The agencies employing the most are:
- Children and Families (18)
- Law and Public Safety (14)
- Transportation (9)
- Health and Senior Services (8)
Counts from NJ YourMoney agency payroll. See statewide workforce analytics.
Official job specification
The text below is the official specification published by the New Jersey Civil Service Commission. The plain-language summary and analysis above are derived from it by NJ Civil Service Navigator.
Definition
Under general supervision of a supervisory official, directs the review, analysis, and appraisal of administrative procedures/policies, organizational structure, and performance for a small state department, large division, or agency to improve efficiency/effectiveness of operations of the organizational unit; supervises subordinate administrative analysts; has charge of work concerned with data processing, administrative practices, budget, and/or other operational studies of the department/agency; does other related duties as required.
Examples of work
Is responsible for supervision of a major unit working to develop criteria for measurement of effectiveness and performance; prepares analyses of government programs/functions including issued papers and program memoranda; develops recommendations designed to resolve issues and prepares alternative program proposals. Plans, organizes, and assigns work of the organizational unit and evaluates employee performance and conduct, enabling the effective recommendation of the hiring, firing, promoting, and disciplining of subordinates. Reviews state programs/activities and evaluates their administration, objectives, efficiency, effectiveness, and suitability. Plans and carries out continuing studies of operating units regarding the organization, functions, staffing patterns, work procedures, and work flow to obtain information needed to appraise existing conditions and improve operating efficiency. Provides policy guidance/assistance to operating personnel in preparation of schedules outlining essential steps to be taken in installation and/or conversion to data processing systems. Prepares work plans and formulates operating procedures to implement/facilitate the work of the program or unit. Prepares formal recommendations as suggested by the analysis/review of budgets, programs, performance, and workload. Assumes responsibility for and conducts budget hearings, performs preanalysis of significant program requests in agency budget requests, and prepares analyses for use at budget hearings. Confers with heads of state agencies to bring about greater effectiveness in attaining program, management, and financial policies/goals. Confers with consultants/officials, public and private, concerning procedures/organization which may bring about more effective government administrative procedures/programs. May assist department managerial staff in formulation of new plans, policies, and programs to enhance effectiveness of the state's programs and to improve/broaden established programs, and prepares recommendations for changes in existing programs/policies. Gives talks before lay/professional groups, and plans, conducts, and/or participates in workshops and conferences. Assigns, instructs, and supervises work performance of the unit or program. Prepares, edits, and distributes administrative and instructional material pertaining to department activities. Prepares and directs preparation of extensive correspondence. Prepares clear, technically sound, accurate, and informative statistical, budget, fiscal, procedural, and other reports containing findings and formal recommendations. Supervises maintenance of records, reports, and files. Will be required to learn to utilize various types of electronic and/or manual recording and information system used by the agency, office, or related units.
License
Appointee will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle, rather than employee mobility, is necessary to perform essential duties of the position.
Knowledge, skills and abilities
Knowledge of budget and administrative practices/procedures/analysis, of interdepartment budgeting, administrative practices/procedures, and with overall operations. Knowledge of programs, responsibilities, functions, organization, budget, and operating procedures of multifunctional organizations/agencies. Knowledge of statistical theory, practice, and techniques and their application to budget preparation and analysis and evaluation of administrative procedures. Knowledge of and skill in supervisory techniques. Knowledge of laws of New Jersey, pertinent federal regulations, and rules, regulations, standards, policies, and procedures of the Department of the Treasury pertaining to budgets, budget control, and administrative, fiscal, and related procedures after a period of training. Ability to organize technical analysis, evaluation, and related work and develop effective work methods. Ability to analyze, interpret, and apply basic laws/regulations to specific situations. Ability to make and supervise continuing studies/analyses to determine budget requirements, necessity of revisions in administrative procedures/programs, and to prevent inefficiency/waste. Ability to provide policy guidance/assistance in the preparation of schedules outlining essential steps to be taken in installation and/or conversion to data processing systems. Ability to prepare and supervise preparation of extensive statistical/financial data. Ability to use basic information to develop standards to be applied to administrative practices/procedures and to budgets and to review budget requests critically using basic data. Ability to assign, instruct, and supervise work performance of technical staff. Ability to plan and supervise review of state agency operating procedures and provide advice/assistance to department officials on matters pertaining to operating requirements, fiscal procedures, and budget requests. Ability to make and supervise field investigations of matters relating to expansion, needs, positions, and groups of positions. Ability to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units. Ability to read, write, speak, understand, and communicate in English sufficiently to perform duties of this position. American Sign Language or Braille may also be considered as acceptable forms of communication. Persons with mental or physical disabilities are eligible as long as they can perform essential functions of the job after reasonable accommodation is made to their known limitations. If the accommodation cannot be made because it would cause the employer undue hardship, such persons may not be eligible.
Note
The examples of work for this title are for illustrative purposes only. A particular position using this title may not perform all duties listed in this job specification. Conversely, all duties performed on the job may not be listed. Applicants must meet one of the following or a combination of both experience and education. Thirty (30) semester hour credits are equal to one (1) year of relevant experience. Nine (9) years of professional experience in the review, analysis, and evaluation of budget, organization, administrative practices, operational methods, management operations, or data processing applications, or any combination thereof, which shall have included responsibility for the recommendation, planning, and/or implementation of improvements in a business or government agency, two (2) years of which shall have been in a supervisory capacity. OR Possession of a bachelor's degree from an accredited college or university; and five (5) years of the above-mentioned professional experience, two (2) years of which shall have been in a supervisory capacity. OR Possession of a master's degree in Public Administration, Economics, Finance, Accounting, or Business Administration; and four (4) years of the above-mentioned professional experience, two (2) years of which shall have been in a supervisory capacity. "Professional experience" refers to work that is creative, analytical, evaluative, and interpretive; requires a range and depth of specialized knowledge of the profession's principles, concepts, theories, and practices; and is performed with the authority to act according to one's own judgment and make accurate and informed decisions.