DIRECTOR DIVISION OF FINANCIAL MANAGEMENT PLANNING AND GENERAL SERVICES (Competitive)

Official job specification

The text below is the official specification published by the New Jersey Civil Service Commission. The plain-language summary and analysis above are derived from it by NJ Civil Service Navigator. Source: the official specification page at NJ CSC.

Definition

Under the direction of the Assistant Commissioner, Management and Budget, Department of Environmental Protection, administers the department's financial, accounting, collections, licensing and management services, procurement and general services, and federal services programs; acts as principal financial officer of the department; does related work as required.

Examples of work

Plans, organizes and assigns the work of the organizational unit and evaluates employee performance and conduct, enabling the effective recommendation of the hiring, firing, promoting, and disciplining, of subordinates. Administers the department's fiscal activities including budget interpretation and preparation, cost accounting, financial planning, cost benefit analysis, fiscal and grant reporting, grants administration, trust fund and other accounting activities. Exercises financial control over the Department's programs. Directs the preparation of analyses of operating financial statements, assesses the condition of operating accounts and recommends changes. Directs systematic appraisal audits for the evaluation of the operations of departmental programs; provides technical assistance to senior management in the improvement of operational methods. Plans, organizes and directs the administration of departmental contractual obligations; performs general contract monitoring. Manages and administers department funds including trust funds, operating funds, dedicated revenues, productivity grant funds, special funds, revolving funds, capital, and state aid funds. Formulates plans to meet changes in federal and state funding to insure that priority programs are carried out and public services are maintained. Administers the department's purchasing and procurement programs. Provides guidance to executive, senior and middle management on financial, budgetary and procurement matters. Plans, organizes and directs the department's Central Examination Program as required by state and federal laws for designated occupations. Oversees the department's responsibility on Executive Order 57. Plans, organizes and directs the centralization of fee collections. Negotiates with fiscal officers of other agencies for funds for new programs, advises the Assistant Commissioner of available resources and recommends alternatives. Recommends and prepares for executive management new legislation and changes to the legislation. Administers the Department's central service work programs. Prepares and supervises the preparation of progress and other reports. Directs the maintenance of records and files. May be required to learn to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units.

License

Appointees will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle, rather than employee mobility is necessary to perform the essential duties of the position.

Knowledge, skills and abilities

Knowledge of the problems involved in administering the operations of a large state department. Knowledge of the problems encountered and methods used in planning and carrying out operational and programmatic studies and analyses and in organizing, evaluating, and interpreting the resulting data. Ability to learn the rules, regulations, policies and procedures of the department and the functions, responsibilities, organization and operation of its divisions. Ability to learn the state and federal laws and regulations related to the operations of a large state department. Ability to plan, initiate, and execute programs designed to facilitate utilization of resources within the department. Ability to apply concepts of operations management to policy setting and regulatory activities in a large-scale governmental program. Ability to learn to utilize various types of electronic and/or manual recording and information systems used by the agency, office or related units. Ability to read, write, speak, understand or communicate in English sufficiently to perform the duties of this position. American Sign Language or Braille may also be considered as acceptable forms of communication. Persons with mental or physical disabilities are eligible as long as they can perform the essential functions of the job after reasonable accommodation is made to their known limitations. If the accommodation cannot be made because it would cause the employer undue hardship, such persons may not be eligible.

Note

The examples of work for this title are for illustrative purposes only. A particular title may not perform all duties listed in this job specification. Conversely, all duties performed on the job may not be listed. Applicants must meet one of the following or a combination of both experience and education. Thirty (30) semester hour credits are equal to one (1) year of relevant experience. Eleven (11) years of professional administrative experience involving financial management and analysis or budgets and management operations of a large governmental agency or private business; four (4) years of which shall have been in a managerial capacity. OR Possession of a bachelor's degree from an accredited college or university; and seven (7) years of the above-mentioned professional experience, four (4) years which shall have been in a managerial capacity. OR Possession of a Master's degree in Business Administration, Public Administration, Accounting, Finance or related field; and six (6) years of the above-mentioned professional experience; four (4) years of which shall have been in a managerial capacity. "Professional experience" refers to work that is creative, analytical, evaluative, and interpretive; requires a range and depth of specialized knowledge of the profession's principles, concepts, theories, and practices; and is performed with the authority to act according to one's own judgment and make accurate and informed decisions.