DIRECTOR OF ADMINISTRATION AND PROGRAM DEVELOPMENT

Official job specification

The text below is the official specification published by the New Jersey Civil Service Commission. The plain-language summary and analysis above are derived from it by NJ Civil Service Navigator. Source: the official specification page at NJ CSC.

Definition

Under direction, serves as the chief advisor to a principal executive officer and is responsible for planning, organizing, directing, and coordinating the following areas of administrative activities: personnel and labor relations, office services, research and program development; does other related duties as required.

Examples of work

Advises a principle executive officer on all areas of administrative activities. Plans, organizes, directs, and coordinates the following administrative functions: personnel and labor relations and its related areas, office services and its related areas, research and program development and its related areas; recommends new and changed programs top provide maximum service to the principle executive officer and to various agency or development programs. Recommends new areas of possible agency or department involvement in program development Plans, organizes, directs, and coordinates administrative activities in such areas as accountability, information services, uniformity and conformity with federal, state, and regional program norms.

License

Appointees will be required to possess a driver's license valid in New Jersey only if operation of a vehicle, rather than employee mobility, is necessary to perform essential duties of the position.

Knowledge, skills and abilities

Knowledge of the fundamentals of administrative organization including the problems involved in working out the internal organization of an agency. Knowledge of developing a work program and working procedures. Knowledge of the procedures used in making plans for the effective utilization of available funds, personnel, equipment, materials, and supplies. Ability to read, comprehend, and apply the rules, regulations, policies, and procedures of the Department of Personnel. Ability to analyze, comprehend, interpret, and apply to specific situations the rules, regulations, and procedures of the Department of Personnel. Ability to give appropriate assignments and instructions to professional, technical, clerical, and other employees and supervise the performance of their work. Ability to develop, install, and revise administrative policies and procedures. Ability to work cooperatively with subordinates, associates, and superior officers, and with those individuals and groups interested in or concerned with the work and programs. Ability to direct the preparation of payrolls and to utilize fiscal account records in developing budget and fiscal data useful in program planning and program monitoring. Ability to direct the processing of personnel and fiscal transactions in accord with established procedures. Ability to direct the personnel and fiscal recordkeeping activities of the department. Ability to draft extensive correspondence. Ability to prepare and supervise the preparation of clear, sound, and accurate statistical and financial reports containing findings, conclusions, and recommendations. Ability to direct the establishment and maintenance of essential records and files. Ability to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units. Ability to read, write, speak, understand, and communicate in English sufficiently to perform duties of this position. American Sign Language or Braille may also be considered as acceptable forms of communication. Persons with mental or physical disabilities are eligible as long as they can perform essential functions of the job after reasonable accommodation is made to their known limitations. If the accommodation cannot be made because it would cause the employer undue hardship, such persons may not be eligible.

Note

Applicants must meet one of the following or a combination of both experience and education. Thirty (30) semester hour credits are equal to one (1) year of relevant experience. Nine (9) years of professional supervisory experience in the business management and administration of a large public or private organization including the planning, promoting, organizing, and/or administering of comprehensive programs. OR Possession of a bachelor's degree from an accredited college or university; and five (5) years of the above-mentioned professional experience. "Professional experience" refers to work that is creative, analytical, evaluative, and interpretive; requires a range and depth of specialized knowledge of the profession's principles, concepts, theories, and practices; and is performed with the authority to act according to one's own judgment and make accurate and informed decisions.