SUPERVISOR OF MAILS (S19)
Career Family: SUPERVISOR
Supervisor of Mails is a state title in New Jersey's competitive civil service, which means the way in is an open exam rather than a direct appointment.
The main requirement is 4 years of relevant experience. Pay on the FY 2027 schedule runs $60,876 to $88,743, and state payroll currently lists about 11 people in the title, led by Treasury.
How to apply
This title is filled by competitive examination.
See every real route in, and where to apply. 5 agencies employ it. We don't track live vacancies.
See all 5 employers and how to apply →Who employs this title
Supervisor of Mails appears on the State payroll at 5 departments, most of them at Department of Treasury.
State departments
| Employer | Employees |
|---|---|
| Department of Treasury | 6 |
| Department of Children and Families | 2 |
| Civil Service Commission | 1 |
| Department of Law & Public Safety | 1 |
| Motor Vehicle Commission | 1 |
State payroll and independent authority payroll are separate systems and are never merged. See data sources.
Who employs this title
State payroll records show 11 people working under this title. The median actual salary is $72,280. The agencies employing the most are:
- Treasury (6)
- Children and Families (2)
- Civil Service Commission (1)
- Law and Public Safety (1)
Counts from NJ YourMoney agency payroll. See statewide workforce analytics.
Official job specification
The text below is the official specification published by the New Jersey Civil Service Commission. The plain-language summary and analysis above are derived from it by NJ Civil Service Navigator. Source: the official specification page at NJ CSC.
Definition
Under general direction, supervises the operations and staff in an Agency Post Office; coordinates between Departmental and Federal postal facilities; does related work as required.
Examples of work
- Transmits or oversees the transmission of agency mail efficiently and economically.
- Advises representatives of the agency on issues concerning mailing charges and schedules and ways to achieve economic and efficient mailing methods.
- Controls the issuance of stamps for all agency units and maintains postage cost accounting control records.
- Supervises the collection and delivery of outgoing mail to the United States Post Office in accordance with Federal regulations
- Acts as a liaison between the Federal Post Office and the Department.
- Develops the work program, internal organization, and procedures of the Section concerned with the collecting, sorting, distributing, recording, and stamping of incoming and outgoing letters and packages.
- Supervises the work operations and/or functional programs and has responsibility for effectively recommending the hiring, firing, promoting, demoting, and/or disciplining of employees.
- Prioritizes the work to be done and the methods to be used in solving routine mail-related problems.
- Has responsibility for the establishment and maintenance of a security system for the handling and mailing of sensitive documents and information.
- Gives appropriate assignments and instructions to postal and mail employees and supervises the performance of their work.
- Plans for the effective utilization of available staff, equipment, materials, and supplies, and ensures that these are properly used.
- Supervises the scheduled collection of mail from office locations and the delivery of mail to the individual State departments and agencies.
- Ensures that all necessary equipment and machines are properly used and in good working order.
- Prepares statistical, financial, and other reports.
- Organizes the mail room schedules to conform to changing conditions.
- Maintains and supervises the maintenance of essential records, reports, and files.
- Maintains control over bulk rate expenditures.
- Provides information concerning mailing changes and schedules.
- Maintains accounts of postage charges for the Department or agency
- May operate mail and postage machines.
- May drive mail truck, vans, or station wagons for use in picking up/delivering mail.
- Oversees a regular mail delivery/pickup to various Department field locations throughout the state.
- Will be required to learn to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units.
Experience
Four (4) years of experience in the operation of a large mailing section, two (2) of which shall have been in a supervisory capacity with responsibility for the maintenance of records and accounts.
License
Appointee will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle, rather than employee mobility, is necessary to perform the essential duties of the position.
Knowledge, skills and abilities
Knowledge of the processes used to collect, sort, distribute, record, and stamp incoming and outgoing mail. Knowledge of the equipment used to sort and process mail. Knowledge of postal regulations, charges, and accounts. Knowledge of the methods used to maintain postage accounts. Ability to interpret and apply United States Postal regulations pertaining to special delivery, registered, insured, special handling, and other specialized categories of mail. Ability to develop delivery and pick-up schedules and take the measures required to handle emergency, peak, seasonal and/or other unusual mail handling periods. Ability to give appropriate assignments and instructions to subordinates of the mail room, and to supervise their work. Ability to supervise and coordinate the work involved in the collecting, sorting, distributing, recording, and stamping of incoming-outgoing letters and packages. Ability to oversee the proper use, maintenance, and repair of postal machinery and equipment. Ability to maintain postage accounts. Ability to revise work schedules to accommodate workload fluctuations. Ability to supervise the maintenance of the essential records and files. Ability to prepare reports. Ability to learn to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units. Ability to read, write, speak, understand, or communicate in English sufficiently to perform the duties of this position. American Sign Language or braille may also be considered as acceptable forms of communication. Persons with mental or physical disabilities are eligible as long as they can perform essential functions of the job with or without reasonable accommodation. If the accommodation cannot be made because it would cause the employer undue hardship, such persons may not be eligible. This job specification is applicable to the following title code(s) which are different work week or work month and/or variants of the job class title: Job Spec Code State, Local or Common Class of Service Work Week State Class Code Local Class Code Salary Range
Note
The examples of work for this title are for illustrative purposes only. A particular position using this title may not perform all duties listed in this class specification. Conversely, all duties performed on the job may not be listed. SC4018N/AS19-SC3518N/AS17- This job specification is for government use only. Salary range is only applicable to state government. Local salaries are established by individual local jurisdictions. 1/12/2013