BUSINESS MANAGER 2 (Competitive)

Official job specification

The text below is the official specification published by the New Jersey Civil Service Commission. The plain-language summary and analysis above are derived from it by NJ Civil Service Navigator. Source: the official specification page at NJ CSC.

Definition

Under the direction of the chief executive officer or other supervisory officer in a state operated institution, oversees and manages the business activities of the institution including the preparation of the operating and capital budget on a program basis; the purchase, storage and distribution of equipment, materials and supplies, the food service program, the farm and powerhouse operations, property control, the maintenance of buildings and grounds, the condition of furnishings and equipment throughout the institution, the preparation of financial and other related reports; does other related duties.

Examples of work

• Analyzes work operations of the institution, including the business office, food service, and maintenance departments, and the institutional farm, and develops work programs and procedures.
• Plans for the effective utilization of available institution funds, personnel, equipment, materials, and supplies.
• Provides assignments and instructions to staff and supervises the performance of their work.
• Supervises the compilation of data for budget request.
• Allocates budgeted funds to the operating units and maintains records of expenditures.
• Manages the business activities of the institution.
• Conducts inspections of institutional grounds and facilities, including farm, power plant, storeroom, kitchen, food service and other areas to review work operations and programs, and to ensure that buildings and facilities are properly maintained.
• Supervises the preparation of payrolls.
• Handles insurance coverage for buildings and institutional contents.
• Serves as a liaison officer in the settlement of all fire insurance claims and adjustments.
• Functions as the purchase and procurement agent of the institution subject to established rules and regulations.
• Supervises the work operations and/or functional programs and has responsibility for effectively recommending the hiring, firing, promoting, demoting, and/or disciplining of employees.
• Prepares correspondence.
• Prepares statistical, financial, budget, and other reports containing findings, conclusions, and recommendations.
• Maintains the required financial, personnel budget and other related records and files of the institution.
• Will be required to learn to utilize various types of electronic and/or manual recording and information systems used by the agency, office or related units.

Education

Graduation from an accredited college with a Bachelor's degree in business, public or hospital administration, accounting, finance, economics or commerce.

Experience

Six (6) years of financial experience in a medical, educational, correctional or training facility, or other business operation which shall have included the preparation of financial statements and reports, review of financial records, overseeing the development of internal accounting control procedures, and assisting in the development and analysis of an office, unit, agency or organizational budget, three (3) years of which shall have been in a supervisory capacity.

License

Appointee will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle, rather than employee mobility, is necessary to perform the essential duties of the position.

Knowledge, skills and abilities

• Knowledge of the varied factors involved in the business management of an institution.
• Knowledge of budget methods and techniques.
• Knowledge of modern business administration practices.
• Knowledge of the problems involved in working out the internal organization, work programs, and schedules of a state institution after a period of training.
• Ability to read and interpret laws and regulations impacting the operations of an institutional environment and apply them to specific situations.
• Ability to develop work programs and schedules for the business unit.
• Ability to provide assignments and instructions to staff and supervise the performance of their work.
• Ability to collect data for budget requests and supervise allocation of budget funds.
• Ability to inspect institutional grounds and facilities to review work programs and operations.
• Ability to supervise institutional business operations.
• Ability to prepare correspondence.
• Ability to prepare and supervise the preparation of clear, sound, accurate, and informative statistical, financial, personnel, budget, and related institution reports containing findings, and recommendations.
• Ability to supervise the maintenance of the essential financial and related institution records and files.
• Ability to learn to utilize various types of electronic and/or manual recording and information systems used by the agency, office or related units.
• Ability to read, write, speak, understand, or communicate in English sufficiently to perform the duties of this position. American Sign Language or Braille may also be considered as acceptable forms of communication.
• Persons with mental or physical disabilities are eligible as long as they can perform the essential functions of the job after reasonable accommodation is made to their known limitations. If the accommodation cannot be made because it would cause the employer undue hardship, such persons may not be eligible.

Note

The examples of work for this title are for illustrative purposes only. A particular position using this title may not perform all duties listed in this job specification. Conversely, all duties performed on the job may not be listed.

A Master's degree in business, public or hospital administration, accounting, finance, economics or commerce may be substituted for one (1) year of the non-supervisory experience.