BUSINESS MANAGER 1

Definition

Under direction of the chief executive officer in a large institution in a State-operated institution, oversees and manages the business activities of the institution, including the preparation of the operating and capital budget on a program basis; the purchase, storage, and distribution of equipment, materials, and supplies; food service program; the farm and powerhouse operations; property control; the maintenance of buildings and grounds; the condition of furnishings and equipment throughout the institution; and the preparation of financial and other related reports and records; does other related work.

Examples of work

• Develops policies, programs, procedures, and plans for the management of business activities at the institution.
• Prepares the operating and capital budgets on a program basis for the institution.
• Administers rules, regulations, and standards for the accounting and fiscal activities of the institution.
• Handles insurance coverage for buildings and institutional contents.
• Serves as liaison officer in the settlement of all fire insurance claims and adjustments.
• Prepares and executes plans for the effective utilization of available funds, personnel, equipment, materials, and supplies.
• Provides assignments and instructions to unit heads and other employees and supervises the performance of their work.
• Supervises the general business operation of the institution, including the preparation and maintenance of financial personnel, and other reports and records.
• Supervises the purchase, receipt, storage, and distribution of equipment, materials, and supplies.
• Supervises the compilation, analysis, interpretation of data relating to collection, expenditures, budgets, stores, and other matters.
• Supervises the allocation of budgeted funds to institutional programs and the maintenance of appropriate records.
• Maintains liaison and cooperative working relationships with business office staff and the other units of the institution.
• Supervises institution fire and police protection measures where applicable.
• Plans farm programs in cooperation with the Farm Supervisor where required.
• Supervises the preparation of time records and payrolls.
• Conducts inspections of institutional grounds and facilities, including farm, power plant, storeroom, kitchen, food service and other areas to review work operations and programs, and to ensure that buildings and facilities are properly maintained.
• Prepares correspondence.
• Prepares and supervises the preparation of clear, sound, accurate, and informative statistical, financial, budget, and other reports on institution business management and related matters.
• Supervises the establishment and maintenance of institution records and files.
• Will be required to learn to utilize various types of electronic and/or manual recording and computerized information systems used by the agency, office, or related units.

Education

Graduation from an accredited college with a Bachelor's degree in business, public or hospital administration, accounting, finance, economics or commerce.

Experience

Seven (7) years of financial experience in a medical, educational, correctional or training facility, or other business operation which shall have included the preparation of financial statements and reports, review of financial records, overseeing the development of internal accounting control procedures, and assisting in the development and analysis of an office, unit, agency or organizational budget, four (4) years of which shall have been in a supervisory capacity.

Knowledge, skills and abilities

• Knowledge of the varied factors involved in the business management of an institution.
• Knowledge of budget methods and techniques.
• Knowledge of business administration practices.
• Ability to read and interpret laws and regulations impacting the operations and programs of an institutional environment and apply them to specific situations.
• Ability to develop work programs and schedules for the business unit and sub-divisions.
• Ability to plan for the effective utilization of available funds, personnel, equipment, materials, and supplies in an institutional environment.
• Ability to provide assignments and instructions to staff and supervise the performance of their work.
• Ability to collect data for and prepare budget requests, and supervise allocation of budgeted funds.
• Ability to supervise institution business transactions.
• Ability to inspect institutional grounds and facilities to review work programs and operations.
• Ability to prepare correspondence.
• Ability to prepare and supervise the preparation of clear, sound, accurate, and informative statistical, financial, budget, and related institution reports containing findings, and recommendations.
• Ability to supervise the maintenance of financial and related institution records and files.
• Ability to learn to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units.
• Ability to read, write, speak, understand, or communicate in English sufficiently to perform the duties of this position. American Sign Language or Braille may also be considered as acceptable forms of communication.
• Persons with mental or physical disabilities are eligible as long as they can perform the essential functions of the job after reasonable accommodation is made to their known limitations. If the accommodation cannot be made because it would cause the employer undue hardship, such persons may not be eligible.

Note

The examples of work for this title are for illustrative purposes only. A particular position using this title may not perform all duties listed in this job specification. Conversely, all duties performed on the job may not be listed.

A Master's degree in business administration, accounting, commerce, public administration, finance, economics or hospital administration may be substituted for one (1) year of the indicated non-supervisory experience.