PERSONNEL AIDE 1
Bilingual In Spanish & English
Career Family: PERSONNEL AIDE
Personnel Aide 1 sits in the competitive class of New Jersey's state civil service, so reaching it runs through testing and an eligible list instead of a straight hire.
This is where the Personnel Aide ladder starts, one grade under Personnel Aide 2, whose band tops out about $6,118 higher. It lists an associate's degree as the baseline, with an experience-based path open to those who do not hold the degree. Pay on the FY 2027 schedule runs $44,750 to $64,522, and state payroll currently lists about 23 people in the title, led by Human Services.
How to apply
This title is filled by competitive examination.
See every real route in, and where to apply. 7 agencies employ it. We don't track live vacancies.
See all 7 employers and how to apply →Who employs this title
Personnel Aide 1 appears on the State payroll at 8 departments, most of them at Department of Human Services.
State departments
State payroll and independent authority payroll are separate systems and are never merged. See data sources.
Pay ladder: Personnel Aide series
- Personnel Aide 1 — $44,750 – $64,522 (this title)
- Personnel Aide 2 — $48,807 – $70,641
Promoting to Personnel Aide 2 raises the top of the band by about $6,118. Its top salary lands around the 9th percentile of all NJ civil service titles that publish a range.
Rungs are ordered by FY 2027 pay. NJ level numbers are not always sequential, so ordering follows salary rather than the title number.
Who employs this title
State payroll records show 23 people working under this title. The median actual salary is $50,878. The agencies employing the most are:
- Human Services (12)
- Health and Senior Services (3)
- Corrections (3)
- Education (1)
Counts from NJ YourMoney agency payroll. See statewide workforce analytics.
Official job specification
The text below is the official specification published by the New Jersey Civil Service Commission. The plain-language summary and analysis above are derived from it by NJ Civil Service Navigator. Source: the official specification page at NJ CSC.
Definition
Under close supervision of a supervisory official in the personnel office of a state department, institution, or agency, performs limited, technical duties in connection with and support of one or more various areas of the general personnel program requiring independent application of Civil Service Commission and Department of the Treasury rules, regulations, policies, and procedures as applied to varying situations; does other related duties as required.
Examples of work
Performs limited technical duties in compliance with appropriate rules, regulations, policies, and procedures. Applies rules, regulations, policies, and procedures to personnel actions, may seek guidance if required. Independently consults with representatives of the Civil Service Commission, Department of the Treasury, or other outside agencies to exchange information, discuss problems, and develop solutions. Works with, informs, and instructs department employees. Keeps the supervisor and/or management informed of relevant deadlines, changes in rules and regulations, and related pertinent information. Prepares and processes personnel forms with responsibility for ensuring that all pertinent information has been included and is accurate, ensures that rules, regulations, and procedures are adhered to, and maintains copies that are pending Civil Service Commission and/or Treasury approval; on approval, distributes appropriate copies. May provide support and/or instruct individuals engaged in personnel support activities. Posts personnel actions on employee including reclassifications, changes in employee or position status, promotions, demotions, leaves of absence, and so forth. Assists employees in completing and processing forms and applications relating to retirement, insurance, payroll deductions, and record changes. Works with all parties concerned (hospital, doctor, employee, and supervisor) on Workers' Compensation in accord with established procedures. Ensures the maintenance and confidentiality of records and files. Keeps abreast of changes in rules and regulations and ensures their implementation. Operates various office machines such as adding machines, calculating machines, and photostatic copying machines. Drafts correspondence relating to the work unit. Participates in the administration of the State Awards Program for the department in such areas as suggestions, service, retirement, and heroism. Keeps up-to-date information on the PAR program and participates in administering the Employee Health Benefits Program. When required, may do typing which does not require skill or speed, and is expected of employees in a business office. Works with computer terminal and assists in establishment of systems and procedures for computerization of personnel and payroll operations. Receives employment applications and refers them to the appropriate operating unit for review or files them for future consideration. Participates in the orientation of new employees providing information about salary, benefits, hours of work, leave allowances, location of employee services, and other general information relating to the department. Prepares probationary reports. Maintain current and historical information on Civil Service Commission job specifications for use of department personnel. Prepares lists of eligible employees for promotional examinations, reviews each application for completeness, reviews the eligibility of each applicant, ensures confidentiality of examination results and other records, and prepares promotional lists for certification. Checks for the existence of applicable open-competitive lists when requests to fill vacancies are received, notifies eligibles of certification and requests a response in writing, coordinates interviews with eligibles, disposes of certifications, and sends appropriate records to the Civil Service Commission. Receives and reviews job vacancy posting requests, prepares job postingforms, distributes forms to appropriate divisions, regions, and unions, and posts forms on appropriate bulletin boards. Provides technical support for programs and projects which may require researching, designing, coordinating, scheduling, conducting, reviewing, and related functions. Reviews and, following procedures, accepts or rejects an employee's eligibility for clothing allowance, longevity payment, retroactive pay, and separation retroactive pay; and types and processes the appropriate forms. Will be required to learn to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units.
Requirements
Education
Completion of sixty (60) semester hour credits from an accredited college or university.
License
Appointees will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle, rather than employee mobility, is necessary to perform essential duties of the position.
Knowledge, skills and abilities
Knowledge of Civil Service Commission, Department of the Treasury, and department rules as they pertain to the work of the unit after a period of training. Knowledge of rules and regulations of the Civil Service Commission and Department of the Treasury concerning salary increments, bonuses, and authorized deduction after a period of training. Knowledge of general office and clerical methods and procedures. Knowledge of record keeping methods, procedures, and routines, and their application to general personnel and payroll work, and to personnel management work after a period of training. Ability to comprehend, interpret, and apply rules and regulations in accord with established, intricate procedures and policies of the individual unit. Ability to provide support and instruct individuals engaged in the work of the unit. Ability to prepare technical and confidential forms and correspondence. Ability to deal effectively with associates and employees of various outside agencies. Ability to use applicable forms properly and to perform technical work of a varied nature. Ability to accurately transpose and/or enter specific information from and to various forms and documents. Ability to assist prospective and new employees in the completion of required forms. Ability to maintain records and files. Ability to comprehend changes in rules and regulations and apply them effectively. Ability to convey information and/or advise department employees on pertinent aspects of the personnel function. Ability to learn to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units. Ability to read, write, speak, understand, or communicate in English sufficiently to perform the duties of this position. American Sign Language or Braille may also be considered as acceptable forms of communication. Persons with mental or physical disabilities are eligible as long as they can perform essential functions of the job with or without reasonable accommodation. If the accommodation cannot be made because it would cause the employer undue hardship, such persons may not be eligible. This job specification is applicable to the following title code(s) which are different work week or work month and/or variants of the job class title: Job Spec Code State, Local or Common Class of Service Work Week State Class Code Local Class Code Salary Range
Note
The examples of work for this title are for illustrative purposes only. A particular position using this title may not perform all duties listed in this job specification. Conversely, all duties performed on the job may not be listed. NOTE: Appointments may be made to positions requiring bilingual skills. Bilingual in Spanish and English. SPECIAL SKILL Applicants must be able to read, write, speak, understand, or communicate in Spanish and English sufficiently to perform the duties of this position. Applicants who do not possess the required education may substitute experience in clerical/technical personnel work requiring the application of rules, regulations, policies, and procedures on a year-for-year basis with thirty (30) semester hour credits being equal to one (1) year of experience. SC3513N/AW12-Bilingual In Spanish & EnglishSC3513N/AA12- This job specification is for government use only. Salary range is only applicable to state government. Local salaries are established by individual local jurisdictions. 6/25/2016