PERSONNEL AIDE 2
Career Family: PERSONNEL AIDE
To land Personnel Aide 2 in New Jersey you go through the competitive route: you sit an announced exam and the score puts you on the eligible list agencies hire from.
It is the top of the Personnel Aide ladder, a grade above Personnel Aide 1. An associate's degree is the listed credential, and extra years on the job can be traded for it. The FY 2027 range lands between $48,807 and $70,641, and state payroll currently lists about 23 people in the title, led by Health and Senior Services.
How to apply
This title is filled by competitive examination.
See every real route in, and where to apply. 6 agencies employ it. We don't track live vacancies.
See all 6 employers and how to apply →Who employs this title
Personnel Aide 2 appears on the State payroll at 8 departments, most of them at Department of Health.
State departments
State payroll and independent authority payroll are separate systems and are never merged. See data sources.
Pay ladder: Personnel Aide series
- Personnel Aide 1 — $44,750 – $64,522
- Personnel Aide 2 — $48,807 – $70,641 (this title)
Its top salary lands around the 13th percentile of all NJ civil service titles that publish a range.
Rungs are ordered by FY 2027 pay. NJ level numbers are not always sequential, so ordering follows salary rather than the title number.
Who employs this title
State payroll records show 23 people working under this title. The median actual salary is $57,704. The agencies employing the most are:
- Health and Senior Services (12)
- Human Services (3)
- Treasury (3)
- Juvenile Justice Commission (1)
Counts from NJ YourMoney agency payroll. See statewide workforce analytics.
Official job specification
The text below is the official specification published by the New Jersey Civil Service Commission. The plain-language summary and analysis above are derived from it by NJ Civil Service Navigator. Source: the official specification page at NJ CSC.
Definition
Under limited supervision of a supervisory official in the personnel office of a state department, institution, or agency, performs paraprofessional technical duties in connection with and support of one or more various general personnel program areas requiring the independent application of Civil Service Commission and Department of the Treasury rules, regulations, policies, and procedures to varying situations; may function as a lead worker in a large unit; does related work as required.
Examples of work
- Performs complex technical duties in compliance with appropriate rules, regulations, policies, and procedures.
- Independently determines appropriate applications of specific rules, regulations, policies, and procedures to various situations in the unit, and instructs and advises employees in the unit when so required.
- Independently consults with representatives, Civil Service Commission, Department of the Treasury, or other outside agencies to exchange information, discuss problems, and develop solutions.
- Works with, informs, and instructs department employees and managers as required.
- Keeps the supervisor and management informed of relevant deadlines, changes in rules and regulations, and related pertinent information.
- Organizes assigned technical duties, identifies unit problems, and recommends effective work methods.
- Assists in developing procedures and routines for personnel rules application and/or payroll work of the unit in accord with established regulations, and recommends revisions in operating methods as required.
- Prepares and processes personnel forms with responsibility for ensuring that all pertinent information has been included and is accurate; ensures that all rules, regulations, and procedures are adhered to; maintains copies that are pending Civil Service Commission and/or Treasury approval; on approval, distributes appropriate copies.
- Oversees and instructs staff engaged in personnel support activities, and oversees the performance of their work.
- Posts highly complex personnel actions on employee including reclassifications, changes in employee or position status, promotions, demotions, leaves of absence,and so forth.
- Assists employees in completing and processing forms and applications relating to retirement, insurance, payroll deductions, and record changes.
- Works with all concerned parties (hospital, doctor, employee, and supervisor) on Workers' Compensation and SLI cases in accord with established procedures.
- Ensures the maintenance and confidentiality of essential records and files.
- Drafts complex and detailed correspondence relating to the work unit.
- Utilizes a computer terminal and assists in establishing systems and procedures for computerization of personnel and payroll operations.
- When required, may do typing which does not require skill or speed, and is expected of employees in a business office.
- Oversees and/or participates in the administration of the State Awards Program for suggestions, service, retirement, and heroism; keeps up-to-date information on the PAR program, and participates in administration of the State Health Benefits Program.
- Receives employment applications and refers them to the appropriate operating unit for review or files them for future consideration.
- Participates in the orientation of new employees providing information about salary, benefits, hours of work, leave allowances, location of employee services, and other general information relating to the department.
- Maintains current and historical information on Civil Service Commission job specifications for use of department personnel.
- Prepares lists of eligible employees for complex promotional examination announcements, reviews applications for completeness, determines applicant eligibility, ensures confidentiality of examination results and other records, and prepares promotional lists for certification.
- Researches the existence of applicable open-competitive lists when requests to fill vacancies are received, notifies eligibles of certifications and requests a response in writing, coordinates interviews with eligibles, disposes of certifications, and sends appropriate records to Civil Service Commission.
- Receives and reviews job vacancy posting requests, prepares job posting forms and distributes them to appropriate divisions, regions, and unions, and posts forms on appropriate bulletin boards.
- Will be required to learn to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units.
Education
Completion of sixty (60) semester hour credits from an accredited college or university.
Experience
One (1) year of experience in clerical/technical personnel work requiring the application of rules, regulations, policies and procedures
License
Appointees will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle, rather than employee mobility, is necessary to perform the essential duties of the position.
Knowledge, skills and abilities
- Knowledge of general office and clerical methods and procedures.
- Knowledge of record keeping methods, procedures, and routines, and their application to general personnel and payroll work, and to personnel management work.
- Knowledge of Civil Service Commission, Department of the Treasury, and internal department rules and regulations as they pertain to the work of the unit.
- Knowledge of the rules and regulations of the Civil Service Commission and Department of the Treasury concerning salary increments, bonuses, and authorized deductions.
- Ability to comprehend, analyze, interpret, and apply rules and regulations in accord with established, intricate procedures and policies of the assigned program area.
- Ability to assign and instruct individuals and groups engaged in the work of the assigned program area, and oversee the performance of their work.
- Ability to oversee the preparation and verification of varied arithmetic calculations.
- Ability to accurately prepare detailed, highly complex, technical, and confidential forms and correspondence.
- Ability to deal effectively with associates and employees of various outside agencies.
- Ability to use applicable forms properly, and to perform detailed, highly complex, technical work of a varied nature.
- Ability to accurately transpose and/or enter detailed, specific information from and to various forms and documents.
- Ability to assist prospective and new employees in the completion of required forms.
- Ability to devise and implement work schedules and procedures to meet the needs of various assignments.
- Ability to comprehend complex changes in rules and regulations, and to apply them effectively.
- Ability to effectively convey information and/or advise to others of the pertinent aspects of the assigned program area.
- Ability to learn to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units.
- Ability to maintain records and files.
- Ability to read, write, speak, understand, or communicate in English sufficiently to perform the duties of this position. American Sign Language or Braille may also be considered as acceptable forms of communication.
- Persons with mental or physical disabilities are eligible as long as they can perform essential functions of the job with or without reasonable accommodation. If the accommodation cannot be made because it would cause the employer undue hardship, such persons may not be eligible.
Note
The definition and examples of work for this title are for illustrative purposes only. A particular position using this title may not perform all duties listed in this job specification. Conversely, all duties performed on the job may not be listed.
Applicants who do not possess the required education may substitute additional experience as indicated above on a year-for-year basis with thirty (30) semester hour credits being equal to one (1) year of experience.