SUPERVISING FIELD REPRESENTATIVE HOUSING
New Jersey treats Supervising Field Representative Housing as a competitive-class job, so the gate is an examination and the ranked list it produces rather than a direct offer.
The spec names a bachelor's degree, but it leaves the door open to substitute experience for the degree. The FY2027 range lands between $83,582 and $122,832, and state payroll currently lists 5 people in the title, most of them at Community Affairs.
How to apply
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Exam
This is an application to sit an exam and be placed on an eligible list for this title, not an application for a specific job. A $35 application fee applies to Non-Public-Safety announcements issued on or after 2026-02-01. There may be no current vacancy behind it, and the list it produces may not be certified for months or years.
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Exam
Open to permanent employees in the competitive division who hold a qualifying lower title in the same unit. A $35 application fee applies to Non-Public-Safety announcements issued on or after 2026-02-01. Like the open competitive exam, this places you on a list; it is not itself a job offer.
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Agency posting
Department of Community Affairs posts its own vacancies directly, often before (or instead of) any civil service exam announcement. Provisional appointment against a posted vacancy is how most people are actually hired into this kind of title.
Who employs this title
State payroll records show 5 people working under this title. The median actual salary is $114,886. The agencies employing the most are:
- Community Affairs (5)
Counts from NJ YourMoney agency payroll. See statewide workforce analytics.
Official job specification
The text below is the official specification published by the New Jersey Civil Service Commission. The plain-language summary and analysis above are derived from it by NJ Civil Service Navigator.
Definition
Under the general supervision of an administrative official, in the Department of Community Affairs, plans, administers, evaluates and supervises program activities and staff responsible for enrolling and determining participant eligibility, preparing Housing Assistance Payments Contracts, authorizing and processing subsidy benefit payments, inspecting rental units, and recertifying 2,000 or more program participants in the Section 8 Housing Choice Voucher (HCV) and State Rental Assistance (SRAP) Programs and other federal and State housing assistance programs pursuant to the authority of the Public Housing and Development Authority Act, NJSA 55:14H-1 et seq. and the Federal Housing Act of 1937; supervises staff and work activities; prepares and signs official performance evaluations for subordinate staff; does other related duties as required.
Examples of work
Supervises, reviews and approves the processing of case files for payment utilizing adopted automated systems and ensures that case production schedules are maintained in accordance with established policy rules and regulations. Assures that all cases are accurate and paid in a timely manner. Assures that the client record files meet the requirements to successfully pass a RIM (Income Maintenance Review) review. Assures that the family income has been properly documented and the Housing Assistance Payment and tenant rent are correct based on current HUD and State requirements. Prepares budget request for the field office to submit to management in preparation of the annual request and manages the field office budget throughout the year. Supervises applicant outreach and suspension activities, including monitoring of waiting lists and maintenance of applicant files/records. Reviews leasing of units to ensure attainment and maintenance of required number of units to be leased within each project, and takes necessary action where goals are not being met. Reviews documents prepared for each applicant such as rental assistance application, lease, and housing assistance payment contract for completeness, accuracy, and compliance with federal and state regulations. Supervises inspection of rental units for compliance with Federal Housing Quality Standards and the preparation of reports on same. Compiles and/or assigns and supervises compilation of a directory of social service agencies in the area covered by the field office. Renders decisions on cancellation of Housing Assistance Payment contracts in situations where the landlord has failed to comply with terms of the agreement. Renders decisions on cancellation of tenant voucher or participation where tenant has failed to comply with program requirements. Supervises implementation of the landlord outreach program. Renders technical decisions in matters concerning the Section 8 HCV Program for the particular area covered by the field office including eligibility of applicants for program participation. Supervises preparation of vouchers of participation for distribution to eligible applicants. Assigns work to field representatives including voucher distribution, contract renewals, participant and service agency referrals, and special reports/surveys, and supervises performance of their work. Provides advice, guidance, and direction to field personnel in interpretation of statistics and preparation of reports on need for waiver or amendment of any HUD standards in the area covered by the field office including fair market rents, size of allocated units, and so forth. Supervises the preparation of participant data into the US Department of Housing and Urban Development's (HUD) Information Management System, Public & Indian Housing Information Center (IMS/PIC) system including the preparation of the appropriate HUD forms and automated systems, to ensure the accurate reporting of the housing authority's performance in Section 8 Management Assessment Program (SEMAP).Investigates/supervises the investigation of PIC errors and implements the appropriate corrective actions. Ensures that deceased tenant information is properly reported in IMS/PIC. Supervises the security and implementation of information from the Enterprise Income Verification (EIV) utilized by the program to verify individual and household income(s), used in the determination of eligibility, calculation of housing assistance payments and validation of reported income(s). Supervises the processing and/or processes request for criminal background checks on existing and prospective participants to ensure compliance with HUD rules, regulations and requirements. In accordance with HUD regulations 24 CFR 982.553 Denial of admission and termination of assistance for criminals and alcohol abusers, screening is required and must be conducted prior to an offer of housing assistance. Supervises the obtaining of and/or obtains credit report information on existing and prospective participants to ensure compliance with HUD rules, regulations and requirements. Ensures that credit reports accurately reflect applicant financial data to establish income baselines and provide information regarding possible unreported assets. Conducts informal hearings for program participants where disputes arise. Supervises the work operations and/or functional programs and has responsibility for effectively recommending the hiring, firing, promoting, demoting, and/or disciplining of employees. Supervises and assigns work to field office clerical staff. Provides information to and negotiates with and/or approves the provision of information to and negotiation with landlords for participation in the program; this includes information and negotiations concerning leases, housing assistance contracts, and so forth. Prepares and/or supervises the preparation of clear, technically sound, accurate, and informative reports including project implementation evaluations, impact studies, statistics, containing findings, conclusions, and recommendations. Prepares detailed correspondence concerning program activities in all projects included in the assigned area. Maintains and/or supervises the maintenance of essential records, reports, and files. Will be required to learn how to utilize various types of electronic and/or manual recording and information systems used by the agency, office or related units.
License
Appointees will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle, rather than employee mobility, is necessary to perform the essential duties of the position.
Knowledge, skills and abilities
Knowledge of management techniques, planning practices and procedures, program analysis, organization principles, and administrative practices. Knowledge of housing laws applicable to rental housing units such as residential landlord/tenant law and relocation law. Knowledge of various government agencies/departments that provide services to client population needs. Knowledge of various forms of public assistance including social security, welfare, disability, and medical assistance. Knowledge of techniques and procedures for inspecting and evaluating rental units. Knowledge of the regulations, policies, procedures, housing quality standards and objectives of the Section 8 Existing Housing Program. Knowledge of supervisory methods and techniques especially as these apply to a large field staff. Knowledge of organization, equipment, and management practices for rental housing. Knowledge of health and safety standards applicable to rental housing including electrical, mechanical, plumbing, fire safety, and structural requirements. Knowledge of the methods used by mental health agencies in the deinstitutionalization process. Knowledge of the existing rental housing market situation in the assigned project area. Knowledge of state and local laws governing tenant and landlord relations. Knowledge of local rent control ordinances and rent leveling procedures. Knowledge of real estate practices and contracts as they apply to the leasing and operation of rental housing. Knowledge of methods for obtaining information regarding finances and other pertinent information relevant to the situation. Knowledge of methods for reviewing/evaluating information in relation to eligibility criteria/determining course of action. Ability to supervise assigned staff and plan, organize, and implement projects within the unit. Ability to read, understand, and interpret state eviction laws. Ability to read, understand, and interpret local rent control ordinances and rent leveling practices. Ability to read and understand regulations, policies, procedures, housing quality standards, and objectives of the Section 8 Existing Housing Program. Ability to determine completeness, accuracy, and validity of housing evaluations and documents determining eligibility. Ability to provide technical assistance to state/local agencies serving program clients. Ability to maintain a control system to ensure that all actions and reports are completed on a timely basis. Ability to prepare budgets and supervise expenditures. Ability to testify at court proceedings and administrative hearings. Ability to comprehend, analyze, and interpret Section 8 Program regulations and other related laws, rules, regulations, and procedures and to apply them to housing assistance situations in a uniform manner. Ability to make field visits, housing quality control studies, and related investigations. Ability to read and understand state law, regulations, rules, and standards relating to regulation, inspection, and evaluation of rental housing. Ability to collect, compile, and make appraisals of factual information. Ability to plan and participate in staff training programs. Ability to complete statistical and narrative reporting as required by department procedures and federal regulations. Ability to read and understand information on existing rental housing stock located in the assigned area. Ability to prepare detailed correspondences. Ability to maintain and/or supervise the maintenance of essential records, reports, and files. Ability to prepare and/or supervise the preparation of clear, technically sound, accurate, and informative reports containing findings, conclusions, and recommendations. Ability to learn how to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units. Ability to read, write, speak, understand, and communicate in English sufficiently to perform the duties of this position. American Sign Language or Braille may also be considered as acceptable forms of communication. Persons with mental or physical disabilities are eligible if they can perform the essential functions of the job with or without reasonable accommodation. If the accommodation cannot be made because it would cause the employer undue hardship, such persons may not be eligible.
Note
The examples of work for this title are for illustrative purposes only. A particular position using this title may not perform all duties listed in this job specification. Conversely, all duties performed on the job may not be listed. Applicants must meet one of the following or a combination of both experience and education. Thirty (30) semester hour credits are equal to one (1) year of relevant experience. Eight (8) years of professional experience which includes client intake review requiring participant eligibility determinations and/or field duties requiring facility determinations in one (1) of the following: Working in a Housing Authority; working as a property manager with oversight of Low-income tax credit properties and/or Housing and Urban Development (HUD) funded subsidized units; working with a social service agency or other governmental agency that provides various types of public assistance to specific client populations (e.g. Temporary Rental Assistance (TRA), Emergency Rental Assistance, Temporary Assistance for Needy Families (TANF), Supplemental Nutrition Assistance Program (SNAP), Children's Health Insurance Program (CHIP) ). OR Possession of a bachelor's degree from an accredited college or university; and fourhjju (4) years of the above-mentioned professional experience. "Professional experience" refers to work that is analytical, evaluative, and interpretive; requires a range of basic knowledge of the profession's concepts and practices; and is performed with the authority to act and make accurate and informed decisions.
Study guides for this exam
- Supervisory Test Battery (STB) National Learning Corporation · $56.99
- General Supervisor National Learning Corporation · $49.90 · general prep, not specific to this title
The Civil Service Commission does not publish official study guides or release past tests. These are independent equivalency guides.