N.J.S.A. 11A:3-4.1 Rules, regulations concerning recordkeeping, record retention
a. The Civil Service Commission, in consultation with the Bureau of Records Management in the Department of the Treasury and in accordance with federa… Cited by 1 other section of Title 11A.
Current through the close of the 221st Legislature (L. 2025, c. 346). What that means
Reviewed as of July 28, 2026. Official text: njleg.state.nj.us.
In plain language
Unclassified hiring leaves less of a paper trail than competitive hiring, and this section is the answer to that. The Commission has to write rules requiring State agencies to keep the records behind an unclassified hire: advertisements, applications, resumes, background checks, screening tools, interview notes, and whatever else went into the decision to hire or not hire. A personnel form is required for every unclassified State employee, listing at minimum the name, title, supervisor, salary history, offer and hire dates, who authorized the hire, and any later promotion, demotion, transfer, evaluation, discipline or termination. Agency human resources offices compile these and hand them to the Commission on request.
Written by the NJ Civil Service Navigator editorial team from the text of this section. The statute itself is below, unabridged.
a.The Civil Service Commission, in consultation with the Bureau of Records Management in the Department of the Treasury and in accordance with federal and State law and regulation, shall promulgate rules and regulations concerning recordkeeping and record retention requirements related to the recruitment, selection, hiring, and employment records of persons in the State’s unclassified service. The recordkeeping and record retention requirements shall include, at minimum, written and electronic records concerning job advertisements, job applications, resumes, background checks, screening tools and tests, interview notes and other records related to the decisions to hire or not hire a person, and records related to job title and compensation, training, reasonable accommodation requests, promotions, demotions, transfers, performance evaluations, disciplinary actions, and terminations.#
b.A personnel form shall be completed and maintained for each unclassified State employee. At minimum, the personnel form shall include the following information:#
(1)the name of the unclassified employee;#
(2)the job title of unclassified employee;#
(3)direct supervisor or manager;#
(4)salary history;#
(5)date of employment offer;#
(6)date of hire;#
(7)the individual authorizing the hire or change of employment status; and#
(8)any notes on promotions, demotions, transfers, performance evaluations, disciplinary actions, and terminations. Personnel forms shall be revised as needed to reflect any subsequent change or modification in the unclassified employee’s employment status, salary, direct supervisor or manager, or legal name.#
c.The recruitment, selection, hiring, and employment records of unclassified employees in any State agency shall be compiled by the human resources office, or an equivalent entity, of that State agency. Information from such records shall be provided to the Civil Service Commission upon request for recordkeeping and data collection purposes.#
Enacted by L. 2019, c. 346, effective January 13, 2020. Never amended since.
An old amendment date alone does not mean a provision is obsolete. This mirror reflects the source watermark above; later laws and decisions can affect how the text applies.
Legislative history
Session laws, newest first
- L. 2019, c. 346, section 1Enacted
effective January 13, 2020
Sections that refer to this one
- N.J.S.A. 11A:2-11 Powers and duties of the commission