SUPERVISOR OF POSTAL SERVICES (S23)
Career Family: SUPERVISOR
Supervisor of Postal Services is a state title in New Jersey's competitive civil service, which means the way in is an open exam rather than a direct appointment.
The main requirement is 3 years of relevant experience. Pay on the FY 2027 schedule runs $72,896 to $106,798, and state payroll currently lists about 10 people in the title, led by Labor.
How to apply
This title is filled by competitive examination.
See every real route in, and where to apply. 8 agencies employ it. We don't track live vacancies.
See all 8 employers and how to apply →Who employs this title
Supervisor of Postal Services appears on the State payroll at 8 departments, most of them at Department of Labor.
State departments
State payroll and independent authority payroll are separate systems and are never merged. See data sources.
Who employs this title
State payroll records show 10 people working under this title. The median actual salary is $94,998. The agencies employing the most are:
- Labor (2)
- Treasury (2)
- Children and Families (1)
- Corrections (1)
Counts from NJ YourMoney agency payroll. See statewide workforce analytics.
Official job specification
The text below is the official specification published by the New Jersey Civil Service Commission. The plain-language summary and analysis above are derived from it by NJ Civil Service Navigator. Source: the official specification page at NJ CSC.
Definition
Under general direction, in a state department or a large division, supervises the work programs and staff of the department mail section with responsibility for receipt, sorting, and disbursement of mail; labeling, addressing, and security, distribution, registration, and inventory of various monies and information mailed; acts as the administrative coordinator between the department and federal postal facilities; does other related duties as required. NOTE: The examples of work for this title are for illustrative purposes only. A particular position using this title may not perform all duties listed in this job specification. Conversely, all duties performed on the job may not be listed.
Examples of work
Develops the work program and supervises the staff of the department mail section involved with the receipt, sorting, disbursement, labeling, addressing and posting of mail, and the maintaining of a check-control unit. Authorizes the transmission of agency mail in whatever manner deemed appropriate to avoid needless postage expense and thereby attain efficiency and economy in the use of the mail except where the manner of sending mail is governed by statute. Advises representatives of the department on ways to achieve economy and efficiency in the use of mail as well as information concerning mailing changes and schedules. Controls the issuance of stamps for all departmental units, both central offices and field locations; maintains stamp inventory and cost accounting control records. Oversees pickup and delivery service to and from the U.S. Post Office. Acts as liaison between the Federal Post Office and the department; meets with representatives of the U.S. Postal Service as required. Manages the work operations or functional programs and has responsibility for employee evaluations and for effectively recommending the hiring, firing, promoting, demoting and/or disciplining of employees. Establishes and maintains a secure operating procedure for the handling of various checks issued by the department, which includes the checking of vendor invoices, storing by numerical order for geographic distribution, and maintaining of check disbursement records to various sites throughout the state. Maintains records for paying the Post Office through monthly debit and credit. Plans, organizes, and oversees the setting up of jobs on mailing machines, including the International Postal Imprinting machine, electronic remote meter machines, electronic scales, Remote Accounting Systems, folding machines, inserting machines, labeling machines, electronic presorting machines, and perforating machines; instructs employees of their utilization, and ensures that they are in good working order at all times. Formulates plans for the more effective utilization of available staff, equipment, materials, and supplies, and sees that these are properly used. Analyzes, inspects, and determines the work to be done and the methods to be used in solving routine problems connected with the handling of the mails. Coordinates and directs personnel and materials in order to maintain the numerous schedules of mass mailings that have definite time limits and deadlines, such as weekly, monthly, quarterly, bi-annual, and annual. Sets up and manages the inter-office courier and mail services for the department and makes necessary adjustments to maintain a current and constant flow of mail, especially regarding the delivery of checks and legal decisions. Maintains close contact with Forms Control and other departments to provide proper scheduling for mass mailings. Oversees the scheduled collection of mail from office locations, and the delivery of mail to the individual state departments and agencies. Sees that the Mail Section accounts are in good order at all times and that the appropriate records are kept; sees that the books having to do with postage units and orders for postage stamps are properly maintained. Prepares statistical, financial, and other reports. Organizes mail room schedules to conform to changing conditions. Establishes an appropriate system of records and files and sees that these are properly maintained. Maintains control over bulk rate expenditures. Provides information concerning mailing changes and schedules to division directors. Maintains daily accounts of postage charges for the department, and totals and transfers charges from daily sheets to the ledgers. As required, may operate electronic remote meter machines, electronic scales, and Remote Accounting Systems. Orders stamps and units for meters machines; fills all stamp orders. Oversees the collection and delivery of outgoing mail to the United States Post Office in accordance with federal regulations. Oversees a regular mail delivery/pickup system to various department field locations throughout the state. Will be required to learn to utilize various types of electronic and/or manual recording and information system used by the agency, office, or related units.
Experience
Five (5) years of experience in the operation of a large mailing section which shall have included three (3) years of experience in a supervisory capacity with the responsibility for the maintenance of records and accounts.
License
Appointees will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle, rather than employee mobility, is necessary to perform the essential duties of the position.
Knowledge, skills and abilities
Knowledge of the processes involved in the collecting, sorting, distributing, recording, and stamping of a large volume of incoming and outgoing letters and packages, and the utilization of electronic remote meter machines, remote accounting systems, electronic scales, perforating machine, folding and inserting machines, labeling machines and electronic presorting machines. Knowledge of the organization, staff, equipment, and responsibilities of a mail section. Knowledge of postal regulations, charges, and accounts. Knowledge of the records and systems used in keeping accounts of financial transaction. Knowledge of the rules, regulations, policies, standards, and procedures of the user agency, the Department of the Treasury, and the U.S. Post Office concerning the processing of incoming and outgoing letters and packages and their application to specific situations after a period of training. Knowledge of the state Post Office boxes (CN #'s) used throughout the department after a period of training. Knowledge of United States Postal regulations pertaining to special delivery, registered, insured, special handling, and other specialized categories of mail. Knowledge of the operation, adjustment, repair, maintenance, and potentialities of some of the following office appliances; inserting and sealing machines, electronic remote meter machines, electronic scales, remote accounting system, perforating machine, folding and inserting machines, labeling machines and electronic presorting machines. Knowledge of the type and qualities of various types of envelopes, cards, and other materials which are used in the various processes. Knowledge of the programs, responsibilities, functions, organization of the various state departments and problems attendant to mail operations after a period of training. Knowledge of the organization, staff, schedules, equipment, problems, and responsibilities of the Mail Section after a period of training. Ability to develop realistic delivery, and pickup schedules and take the measures required to handle emergency, peak, seasonal and/or other unusual leads in order that the regular processing of the mail is not delayed. Ability to analyze problems and develop effective work procedures. Ability to give appropriate assignments and instructions to subordinates of the mail room and to supervise the performance of their work. Ability to manage the work involved in the collecting, sorting, distributing, recording, and stamping of incoming-outgoing letters and packages. Ability to see that individual department agencies are properly billed for postal charges due and that stamping and postage metering machines are maintained in good working condition. Ability to see that postal accounts are maintained in proper order. Ability to change schedules as conditions require. Ability to prepare financial, statistical, and other reports. Ability to direct the maintenance of the essential records and files. Ability to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units. Ability to read, write, speak, understand, and communicate in English sufficiently to perform the duties of this position. American Sign Language or Braille may also be considered as acceptable forms of communication. Persons with mental or physical disabilities are eligible as long as they can perform the essential functions of the job after reasonable accommodation is made to their known limitations. If the accommodation cannot be made because it would cause the employer undue hardship, such persons may not be eligible.